1. IDBM industry project Project Plan

2. Add text here giving a brief background of the project. 17.5.2015 2 0. Project Background

3. 1. Project objective & approach 17.5.2015 3 Notes The objective & approach of the project will be approved through the Project Plan. The approach will include measurable objectives and expected outcomes with relevant indicators of success. NOTE: Outcome: the overall impact of the project. Output: the result of an activity undertaken. Outputs contribute to outcomes. Indicators How do we know when we have reached the objective? The objective must be measurable in some way, otherwise it is too wide, too ambiguous, or too ill- defined. Plan The tentative IDBM approach will be refined and operationalized. The Team will define their: Objective to be achieved, i.e. what benefit is to be achieved Approach to the specific project at hand; i.e. how will the project be undertaken and positioned.

4. 2. Project Scope 17.5.2015 4 Notes The Scope is approved through the Project Plan. The scope will include the expected outputs of the projects (including the tentative format of the report) Indicators How do we know when the scope is reached? By defining the activities that we will execute. These activities must be measurable. Plan The Scope statement will define what is included in the project and what is not. It will tell the reader what are the activities that the project will do in terms of outputs to achieve the desired outcomes established in the approach.

5. 3. Key Assumptions 17.5.2015 5 Notes If and when assumed conditions change, there is usually an impact on the project. Indicators The indicators must show whether there has been a deviation in terms of the assumptions. Plan The Team is expected to note down the key assumptions that underpin the project. These may include assumed resources and access, availability of information, Client participation.

6. 4. Quality issues 17.5.2015 6 Notes Quality measurement is tricky unless you have defined what you mean by quality. Is it time? Cost? Scope? Or originality? Newness? Indicators How will the team ensure that the findings/outputs and outcomes are relevant? How will the Team make sure that technically the work is of a high quality? Plan The Project Plan must reflect on the quality issues linked to the delivery of the project.

7. 5. Project communication 17.5.2015 7 Notes The main stakeholders should be filled in in theis section, with contacts, addresses and needed information. Indicators Are you communicating in the way that you indicated? Plan Who are the key stakeholders of the project? How will they be communicated with? This includes clarifying the responsibilities within the Team. Internal and external communication needs to be defined.

8. 6. Risk management 17.5.2015 8 Notes How will deviations be dealt with? Is the decision making system clear in the approach? Indicators How to measure risk? Plan What are the key risks associated with the Project? How will they be mitigated to ensure that they do not impact negatively on the project?

9. 7. Budgets & procurements 17.5.2015 9 Notes Please note that extraordinary procurement needs to be approved with the Client on a case-by- case basis. Indicators Is everything in place for the project to proceed? Does it match with the objectives, scope? Plan Are there significant and extra-ordinary procurement needs?

10. 8. Monitoring and evaluation 17.5.2015 10 Notes Changes are often needed, they need to be identified, communicated and approved. Indicators How will the stakeholders know that the Project is going as planned, or how will they know is and when there is a need to revise the project? Plan How will the progress of the Project be monitored?