1. 1 FEDLINK Contracts Joan M. Fitts Head, FEDLINK Contracts section Library of Congress Contracts & Grants Management (CGM)

2. 2 Responsibilities  Solicit, Negotiate, and Award Contracts – Indefinite Delivery Indefinite Quantity (IDIQ) Contracts and Basic Ordering Agreements (BOAs), delivery orders and task orders.  Compete and negotiate individual customer orders as required.  Resolve problems with Vendors and support customer agency Contracts office.

3. 3 CONTRACTING AUTHORITY  The Library of Congress’ Fiscal Operations Improvement Act, Public Law 106-481 Section 103 (2 U.S.C. § 182c). All contract actions are conducted in accordance with the Federal Acquisition Regulation (FAR).  Multiple Agency Contracts (MACs) - Similar to GSA schedule contracts and GWACs such as NASA SEWP and FEDSIM.  FEDLINK is a reimbursable revolving fund program. FEDLINK is N ot subject to the Economy Act.

4. Annual Program  Over 5,000 delivery orders  Over $90 million  Currently 113 IDIQ contracts and BOAs Book Jobbers and Publishers 24 Copyright Clearance Service 1 Information Retrieval Services 62 ILL Fee Payment Service 1 OCLC Bibliographic Utility 1 OCLC Network Training 7 Outsell Information Resource1 Serials/Periodicals Agents 3 Preservation Services13

5. Small Business Support Percent of FY2004 FEDLINK activity:  IDIQs and BOAs43%  Service Dollars18%  Delivery Orders27%

6. 6 FY2005 Contracts  IDIQ Contracts and BOAs were renewed for Information Retrieval Services, Books, Serials, OCLC, Outsell, Copyright Clearance and Network Training. 7 not renewed [3 info retrieval: BP, SP, DY; 3 books: AC, DL, FB; 1 Network Trng: MC]  New BOAs: Interlibrary Loan Fee Payment Service: – AOBC new BOA# LOC05G7201

7. 7 FY2005 Contracts  New BOAs: Preservation Services : – ACME Bookbinding-Amigos Library Services – Carino Conservation-Chicago Albumen Works – Conservation Ctr for Art-Etherington Conservation – Gerald R. Ford- Heckman Bindery – Intermuseum Consrv.- Northeast Document – Northern Micrographics- OCLC – Preservation Archives May Require Request for Quotes (RFQ) – Generic Account “PZ”

8. 8 FY2005 Contract Changes  Direct Express Contracts: New IDIQ Contracts implemented in FY04 for all Information Retrieval /Database services. No BOAs. Outsell now offers Direct Express. IEEE now offers Direct Express  Still Two (2) payment options -- Transfer Pay or Direct Express. IAG still required for Transfer Pay. No IAG required for Direct Express -- send PO directly to vendor citing FEDLINK contract number. No FBO synopsis required.  Other Services remain unchanged: Same IAG Direct Pay option for Books and Serials.

9. 9 Acquisition Plan for FY2005 / FY2006  Serials - new BOAs to be awarded for FY2006. Customer Recompetitions (RFQs) against new BOAs anticipated to begin January 2005.  Book Acquisition Services – anticipate solicitation for new BOAs to be issued February 2005.

10. 10 Contract Usage  IAG/PO/DO Point of Contact serves as Agency COTR/COR for FEDLINK delivery orders, task orders and agency purchase orders  COTRs monitor contracts: track orders and usage, maintain sufficient funds, verify invoices, provide annual vendor performance evaluation.  FEDLINK COTRs advise customer Agency COTRs  FEDLINK Fiscal Operations (FFO) provides management of TP funds and accounts

11. 11 Vendor Performance Evaluations  Forms sent to customers annually to evaluate how vendor has performed Quality, timeliness, accuracy Customer service Controlling costs  For transfer and direct pay customers Over $100,000 - Required Under $100,000 - Optional, comment if you wish

12. 12 Shared Responsibilities Contracts FLICC/FEDLINK IAG Custome r Vendo r

13. 13 FEDLINK Contracts Staff  Deborah Burroughs; Senior Contract Specialist, Preservation Svcs, Consortia, Info. Retrieval Svcs; phone: 202-707-0460 / email: dbur@loc.gov  Charles Wilson; Information Retrieval Services; phone: 202-707-0444 / email: chwi@loc.gov  Vanessa Fox; Info. Retrieval/Library support; phone: 202-707-0405; email: vfox@loc.gov  Janice Aiken; Books and Library Publications; phone: 202-707-0462 / email: jaik@loc.gov  Tony Lembo; Serials Subscriptions Services; phone: 202-707-0459 / email: alem@loc.gov

14. 14 Please Contact Us  Joan Fitts, Contracting Officer phone: (202) 707-0407 email: jfitts@loc.govjfitts@loc.gov  Sharon Butler, Office Automation Assistant phone: (202) 707-0461  101 Independence Ave, SE, LA-318 Washington DC 20540-9414  FAX: (202) 707-0485