1. CAASPP Coordinator Training
Configuring Student Test Settings in the Test Operations Management System (TOMS)
CAASPP Coordinator Training
January – February 2015

2. Configuring Test Settings in TOMS
CAASPP Trainings
In-person Training Series
Series Required for CAASPP Coordinators
Test Security
Paper-pencil Tests
Technology
Configuring Student Test Settings in Test Operations Management System (TOMS)
Test Administrator Accounts and Student Data Management
Test Session Management
Testing Schedule
Web-based Videos and Other Training Resources
Practice and Training Tests
Device Set-up Guide Module
TOMS
Adding and Managing Users in TOMS (16:54 Runtime) Click here
Accessibility Resources
Performance Task Overview (18:01 Runtime) Click here
Participation Reports
Interim Assessments 
Detailed List of Trainings:
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Configuring Test Settings in TOMS

3. Configuring Test Settings in TOMS
Agenda
Overview
Entering Supports in TOMS
One by One Process in the User Interface
File Upload Process
Hand on activity (Depending on time)
Questions
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4. Configuring Test Settings in TOMS
Purpose
To instruct CAASPP Coordinators on how to set embedded and non-embedded designated supports and accommodations for students in the Test Operations Management System (TOMS).
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5. Configuring Test Settings in TOMS
Overview
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6. Configuring Test Settings in TOMS
Terms you should know
California Assessment of Student Performance and Progress (CAASPP)
Test Operations Management System (TOMS)
Universal Tools
Designated Supports
Accommodations
Embedded Supports
Non-embedded supports
SC – CAASPP Test Site Coordinator
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7. Accessibility Features
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8. Accessibility Features
Embedded
Digitally available as part of the test
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9. Accessibility Features
Non-embedded
Not digitally available as part of the test
Must be provided by the school
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10. Accessibility Features
Universal Tools
Do not have to be set in TOMS
Available to all students
May be turned off if needed
Embedded
Breaks, Calculator, Digital Notepad, English Dictionary, English Glossary, Expandable Passages, Global Notes, Highlighter, Keyboard Navigation, Mark for Review, Math Tools, Spell Check, Strikethrough, Writing Tools, Zoom
Non-embedded
Breaks, English Dictionary, Scratch Paper, Thesaurus
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11. Accessibility Features
Designated Supports
Must be set in TOMS
Available for all students for whom the need has been documented
Embedded
Color Contrast, Masking, Text-to-speech, Translated Test Directions (Glossary), Translations (Stacked), Turn off Any Universal Tools
Non-Embedded
Bilingual Dictionary, Color Contrast, Color Overlay, Magnification, Read Aloud, Scribe, Separate Setting, Translated Test Directions, Translation (Glossary)
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12. Accessibility Features
Accommodations
Must be set in TOMS
Must be indicated in IEP or 504 Plan
One exception: Physical Injuries which prevent student from using computer (e.g. broken arm)
Accommodations
Embedded
American Sign Language, Braille, Closed Captioning, Text-to-speech
Non-Embedded
Abacus, Alternate Response Options, Calculator, Multiplication Table, Noise Buffers, Print on Demand, Read Aloud, Scribe, Speech-to-text
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13. Accessibility Features
Embedded
Non-Embedded
Designated Support
Accommodation
Color Contrast
American Sign Language (ELA listening and math items)
Bilingual Dictionary (ELA performance task full writes)
Abacus
Masking
Braille
Alternate Response Options
Text-to-Speech (math and ELA items)
Closed Captioning (ELA listening items)
Color Overlays
Calculator
Translated Test Directions (math items)
Streamlined Interface
Magnification
Multiplication Table
Translations (glossaries) (math items)
Text-to-speech (ELA reading passages)
Noise Buffers
Print on Demand**
Translations (stacked) (for math items)*
Read Aloud (math and ELA items)
Read Aloud (ELA reading passages)
Turn off any universal tools*
Scribe (ELA non-writing and math items)
Scribe
Permissive Mode
Separate Setting
Speech-to-Text
Print Size
Translated Test Directions
Individualized Aids
Translation (glossaries) (math items)
Special Lighting or Acoustics
*Must be activated in the test delivery system.
**Print on demand for stimuli only can be activated in TOMS. If a student(s) need print on demand for items and/or items and stimuli, contact the CDE.
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Configuring Test Settings in TOMS

15. Accessibility Features
Who can set online test settings for students in TOMS?
CAASPP Test Site Coordinators (SCs) have the authorization to configure online test settings in TOMS.
To receive access to TOMS coordinators:
must be designated in the Principal’s Portal as the CAASPP coordinator
must complete the CAASPP Security Forms training in the Learning Zone
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16. Accessibility Features
When should settings be entered in TOMS?
Before students take Smarter Balanced tests.
Student demographic information is now in TOMS
Test settings are entered by the CAASPP coordinator
When using their own credentials, students will be able to use their designated settings when accessing:
Practice and Training Tests
Smarter Balanced Summative Assessment
Smarter Balanced Interim Assessments
 Best Practice
Allow students to practice using their assigned supports
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Configuring Test Settings in TOMS

17. Accessibility Features
LAUSD
MiSIS
School CAASPP Coordinator
(1) Student Demographic Data
(2) Student
Registration
(3) Designate Users
(4) Designated Supports
and Accommodations
 Best Practice
Verify student demographic information before students take the summative test
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18. Configuring Test Settings in TOMS
REF-6420: Accessibility and Accommodations Guidelines For SB Assessments
Designated supports and Accommodations must be documented
Attachments should be completed by Decision-making teams/designees (e.g.)
Individualized Education Program (IEP) teams
Section 504 Plan teams
Language Appraisal Teams (LAT), and
Student Success Teams (SST)
Coordination of Services Team (COST)
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19. REF-6420: Accessibility and Accommodations Guidelines For SB Assessments
(1) Decision-making team/Designee
complete Attachment (A,B, or C)
(2) Coordinator collects attachments and gets ready for Administrator’s approval
(3) Coordinator enters assigned supports/ accommodations in TOMS
If assigned supports are in TOMS, student proceed with testing
(5) Decision-making team/Designee performs pre-administration check
(4) Coordinator returns copies of attachment(s) to designee
 Best Practice
Verify student supports/ accommodations before students take Summative Assessments
Try to break up into two slides
If assigned supports
are NOT in TOMS, coordinator must re-enter supports in TOMS
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20. Configuring Test Settings in TOMS
REF-6420: Accessibility and Accommodations Guidelines For SB Assessments
Attachment A:
Designated Supports for English learners
Do not use Attachment A if the EL student has an IEP or a 504 Plan
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21. Configuring Test Settings in TOMS
REF-6420: Accessibility and Accommodations Guidelines For SB Assessments
Attachment B:
Designated Supports for At Risk Students
Do not use Attachment B if the student has an IEP or a 504 Plan
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22. Configuring Test Settings in TOMS
REF-6420: Accessibility and Accommodations Guidelines For SB Assessments
Attachment C:
Designated Supports and Accommodations
Do not use Attachment B if the student has an IEP or a 504 Plan
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23. Configuring Test Settings in TOMS
Configuring Settings
How can I configure online test settings for students in TOMS?
There are two options to set designated supports and accommodations in TOMS:
One by one manual configuration in the user interface
File upload
Use the online student test settings template
Use the CAASPP ISAAP Tool to create an upload file
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24. Configuring Test Settings in TOMS
One by one Process
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25. Configuring Test Settings in TOMS
One by One Process 1.
 Best Practice
Bookmark this Webpage
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26. Configuring Test Settings in TOMS
One by One Process
2. Log into TOMS
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27. Configuring Test Settings in TOMS
One by One Process
On the left navigation bar, select the [Students] button.
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28. Configuring Test Settings in TOMS
One by One Process
4. Upon selecting [Students], a dropdown menu will open. Select the [Search] button.
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Configuring Test Settings in TOMS

29. Configuring Test Settings in TOMS
One by One Process
Enter details about the student in the search fields or select the LEA the student is associated with by selecting the [Select Organization] link.
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Configuring Test Settings in TOMS

30. One by One Process 6. Click on the [Search] button.
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Select the [Search] button.

31. Configuring Test Settings in TOMS
One by One Process
7. Verify the student’s First Name, Last Name, SSID number, and Grade level.
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Upon selecting [Search], search results will populate in a table underneath the fields.

32. Configuring Test Settings in TOMS
One by One Process
8. Click on the [Magnifying Glass]
 Best Practice
Verify student’s Name, SSID, and grade level before selecting the student
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To view and/or edit a student’s profile, select the magnifying glass [View] icon.

33. Configuring Test Settings in TOMS
One by One Process
The selected student’s profile will open and the student’s demographic information will be displayed.
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34. Configuring Test Settings in TOMS
One by One Process
10. Click on the [Test Settings] button.
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To configure the student’s online test settings, select the [Test Settings] tab.

35. Configuring Test Settings in TOMS
One by One Process
Set embedded and
non-embedded designated
supports and
accommodations for
the student by selecting
the appropriate selection(s)
in the dropdown menus
and checkboxes.
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36. One by One Process
Select the [Update] button at the bottom of the page.
 Best Practice
Verify all assigned supports are entered before clicking on UPDATE
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37. One by One Process
Upon selecting [Update], a confirmation message will display.
 Best Practice
Go back into student search and confirm student supports were saved
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38. Configuring Test Settings in TOMS
File Upload Process
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39. Configuring Test Settings in TOMS
File Upload Process 1.
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40. File Upload Process 2. Log into TOMS  Best Practice
Confirm that you have accessed the California version of TOMS
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41. Configuring Test Settings in TOMS
File Upload Process
On the left navigation bar, select the [Students] button.
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Configuring Test Settings in TOMS

42. Configuring Test Settings in TOMS
File Upload Process
Upon selecting [Students], a dropdown menu will open. Select the [Online Test Settings] button.
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43. Configuring Test Settings in TOMS
File Upload Process
Select the [Download Spreadsheet Template] link to download the online student test settings template.
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44. File Upload Process
Select the [Download Spreadsheet Template] link to download the online student test settings template.
 Best Practice
Do not move or change order of columns
(Only column width may be changed for easy viewing)
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45. Configuring Test Settings in TOMS
File Upload Process
5. Select the [Download Spreadsheet Template] link to download the online student test settings template.
Accepted file format: .csv only
Maintain the column headers in row 1 and 2
Do not use formulas
Save your file frequently!
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46. File Upload Process Fill in the necessary fields of the template.
Column A: Student’s Statewide Student Identifier (SSID)
Column B: Abacus Mathematics - NEA_Abacus
Column C: Alternate Response Options Mathematics, ELA, performance task (PT) - NEA_AR
 Best Practice
Ensure correct codes are entered in the appropriate column
Codes are found in TOMS User Guide (not yet released)
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47. Configuring Test Settings in TOMS
File Upload Process
Save the file in .csv format and upload it on the Upload Online Student Test Settings page in the TOMS interface.
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48. Configuring Test Settings in TOMS
File Upload Process
Check on the status of your uploaded file(s) on the Upload Online Student Test Settings page in the TOMS interface.
: Processing
: Delete file
: Complete
: Download errors
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49. Configuring Test Settings in TOMS
File Upload Process
Individual Student Assessment Accessibility Profile (ISAAP) Tool
What is the CAASPP ISAAP Tool?
Optional Process for entering student test settings into TOMS
The ISAAP Tool is an Excel workbook with specially designed formulas;
The tool facilitates selection of the designated supports and accommodations that match students’ access needs for the Smarter Balanced assessments.
The ISAAP Tool can also be used to produce the online student test settings file that can be uploaded to TOMS.
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50. Configuring Test Settings in TOMS
File Upload Process
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51. Configuring Test Settings in TOMS
Overview
Q: Where can I get more information about designated supports and accommodations?
REF-6420, Accessibility and Accommodations Guidelines for Smarter Balanced Assessments, dated January 15, 2015
Refer to CAASPP Matrix One for available accessibility supports
Refer to Smarter Balanced Usability, Accessibility, and Accommodations Guidelines for details on recommended uses of the supports
ISAAP Tool tutorial:
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52. Configuring Test Settings in TOMS
Live Demonstration
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53. Configuring Test Settings in TOMS
Resources and Support
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