1. ESL Program Area Updates
Linda Long
Pennsylvania Department of Education
Division of Curriculum
February 6, 2014

2. Mission for the Education of ELLs
Provide for the maintenance and support of a thorough and efficient system of education which includes the provision of quality, culturally responsive, and equitable educational programs for English language learners and assurance of their appropriate participation in all aspects of the educational system.
Ensure that its programs will address the needs and rights of English language learners in all its initiatives throughout the entire process of planning and implementation.

3. Vision for the Education of ELLs
Promotes the recognition of English language learners and their parents as cultural and linguistic assets to the Commonwealth’s global initiatives.
Is committed to using its Standards Aligned System to ensure that English language learners receive core curriculum instruction and achieve high levels of academic success.

4. Contents ESL Program Requirements LEP Data
Annual Assessment of English Proficiency
Reporting Requirements
Program Evaluation
LEP Data
PIMS March 7 ELL- ACCESS for ELLs Data Collection
LEP Data Collection
ESL Professional Development
ACCESS for ELLs Assessment
New for
Resources for LEAs
Title III & Accountability
PDE Monitoring of Title III Subgrantees
USDOE’s Monitoring of PDE’s Implementation of Title III Part A
Technical Assistance

5. Basic Education Circular
The purpose of this circular is to provide local education agencies (LEAs) with the requirements and interpretations of the legal mandates governing the education of students with Limited English Proficiency (LEP), also known as English Language Learners (ELLs). The information included will be useful in designing, staffing, and evaluating effective programs for ELLs.
To access the BEC on the PDE website, click on the link:
_codes/7501/educating_students_with_limited_english_profic iency_(lep)_and_english_language_learners_(ell)/507356

6. ESL Program Requirements

7. Annual Assessment of ELLs
The annual state ELP assessment of ELLs is required by federal law. 20 U.S.C. §§ 6311(b)(7), 6826(b)(3)(C),(d)(2)
The State ELP assessment must be administered annually to measure progress and/or attainment of the student’s English language proficiency for each language domain, i.e., reading, writing, speaking and listening.

8. Reporting Requirements
LEAs are required to complete the Pennsylvania Information Management System (PIMS) and the Limited English Proficient (LEP SYTEM) annually. PIMS and the LEP SYSTEM provide data and information on student numbers, teachers, 22 Pa. Code §4.26, and Title III .
PIMS March 7 ELL-ACCESS for ELLs Data Collection
March 7-14, 2014
LEP System Data Collection
March 3-31, 2014

9. Program Evaluation
Each LEA must periodically evaluate its language instructional program to ensure all components are aligned and working effectively to facilitate the acquisition of the English language and academic achievement defined by the PA academic standards.
Data reported to LEAs from state level assessments of ELP and academic achievement (ACCESS for ELLs® and PSSA) must be used in program review and improvement.

10. Opportunities for ELLs and their Educators
Re-envision the education of ELLs
Re-define language acquisition and proficiency to include academic literacy
Re-examine your program
Re-align curriculum, instruction, and assessments
Resources:
Effective ESL Programs: Meeting the Challenges and Embracing the Opportunities (August 21, 2013 webinar)
Recording and power point available on the ESL Portal at the link below:
ESL Tool Kit ( then ESL Toolkit)
Program Development, then Board Approved ESL Policy
Data Systems, then Program Evauation

11. eMetric Data Interaction Tool
Includes ACCESS for ELLs data
E-metric is a dynamic online data tool that houses assessment results and LEA/student data for the WIDA Consortium’s English language proficiency assessment, ACCESS for ELLs.
Please note: This tool is accessible only through a secure website ( and users are reminded of the confidentiality of the system.
Permission to access this data tool comes through the superintendent or program administrator. Superintendents/program administrators may contact for user ID and password information.

12. ACCESS for ELLs Growth Charts
Measuring growth helps you see how far students have come compared to where they started.
Planning opportunities for language learning and utilizing strengths in one domain to support other domains.
Helps look at trends or patterns to make improvements
Resources:
Focus on Growth (attached)
WIDA Percentile Growth Charts (attached)
#scores
Annual subscription available for ACCESS for ELLs Growth Reports to show district- and school-level growth trends.
Your students’ English language proficiency (ELP) growth over two years is compared to the growth of students WIDA-wide.
Contact Metritech at (WIDA Support)

13. LEP Data Collection

14. Data Related to LEP Students
Accurate data is essential for federal reporting, accountability and data analysis purposes
LEAs are responsible to report accurate data to PIMS and LEP System
LEAs’ signature on Accuracy Certification Statement (ACS) attests that the data contained in PIMS or LEP System is true and accurate

15. 2013-2014 Required LEP Data Collections
Detailed calendar can be accessed on the PDE Website in Programs >> Programs O-R >> PIMS - Pennsylvania Information Management System. at:
Data Collected
Window
Templates Required
Purpose
Impact
Student Data
October
District Snapshot
School Enrollment
Programs Fact
Student
Student Snapshot
Collects data on LEP students in programs designed for LEP students. This data is used for federal reporting purposes.
Title III LEP & Immigrant Children & Youth funding determined by this report
PreCode
November
Program Fact
Provides student precode labels for the ACCESS for ELLs, Alternate ACCESS for ELLs, PSSA and Keystone test booklets.
Labels for WIDA ACCESS for ELLs and Alternate ACCESS for ELLs assessments are generated from this collection.
ACCESS for ELLs Reporting Collection
March 7-14, 2014
District Fact
Collects data on LEP and Title III LEP students who are administered the ACCESS for ELLs English Language Proficiency Assessment during the ACCESS for ELLs test window. This snapshot is used for federal reporting purposes and for accountability purposes.
Collects counts of Title III nonpublic students served. This data is used to determine Title III allocations.
ACCESS Test Files are matched to reported LEP students. Test booklets that do not match demographic data in PIMS are invalidated for federal reporting and accountability purposes. Data MUST be accurate.
Failure to report a count of nonpublic students served may negatively impact Title III funding.
LEP System
March 3-31, 2014 NA
Application is online and accessed through the PDE Portal.
Collects data on LEP students in programs designed for LEP students. This data is used for federal reporting purposes and program compliance monitoring.
Based on compliance reviews, PDE provides technical assistance to LEAs.
ELL End of Year Count
June
Collects data on LEP, ICY, and Title III students who were enrolled in a school at any time during the school year. This snapshot is used for federal reporting purposes.
Reported to Congress. Impacts federal decisions concerning policy and funding for LEP and Immigrant students.

16. PIMS ELL-ACCESS for ELLs Data Collection
NEW: see Testing Schedule and Special Instructions for PA
Guidance for reporting students who withdraw during the testing window
Guidance for reporting students who transfer during the testing window
Guidance for reporting students who newly enroll during the testing window
New Program Codes

17. LEP System Data Collection
NEW: Transfer of data elements to PIMS (qualitative)
Deleted from LEP
Moved to PIMS
Nonpublic student counts
October 1 Enrollment Snapshot (district fact template)
Type of Bilingual/ESL Instruction (core)
November Precode Upload (programs fact)
Language of Bilingual Instruction (core)
Chapter 4.26
ELL End of Year (district fact)
Type of Bilingual/ESL Instruction (Supplemental Title III)
Language of Bilingual Instruction (Supplemental Title III)
Budget for Core ESL Program
Assessments for Entry, Ongoing, Exit
Current and Estimated teacher Counts

18. LEP System Data Collection
NEW: Remaining data elements in LEP (narrative)
LEP System
Supervisor screen
Title III activities conducted screen
Program questions screen
Evaluation questions screen

19. Professional Development

20. 2013-2014 ESL Professional Development Plan
LEP Data—by PDE staff and WIDA PD Specialists
Title III—by ESL TA Facilitators and PDE staff
Improvement Planning—by ESL TA Facilitators, PDE staff, WIDA PD Specialists
Assessment—by PDE staff and WIDA PD Specialists
Instructional Practice —by PDE staff, ESL TA Facilitators, and WIDA PD Specialists
Event descriptions and registration are available at

21. Data Collection Webinars
Target Audience: PIMS Administrators, PIMS Coordinators, District Test Facilitators
Collection
Date
Topic
Enrollment
September 17, 18, 24,
October 3
PIMS Enrollment Snapshot Training
Precode
November 4, 5
PIMS PSSA/ACCESS for ELLs Precode Training
ACCESS
February 19, 25
PIMS ACCESS for ELLs Snapshot Training
LEP
February 27
LEP System Data Collection Training
End of Year
June 10, 18
ESL End of Year Snapshot Training

22. Title III Webinar Series
Target Audience: Title III subgrantees and consortia
The following recorded webinars and powerpoints are available on the ESL Portal at :
Title III Application and Approved Activities
Title III Requirements for Translation/Interpretation, Equitable Services for Nonpublic Students, Supplement v. Supplant
Title III Requirements for Effective Applications, Use of Immigrant Children and Youth Funds, and Parental Engagement
Title III Monitoring & Compliance Review
Date
Time
Topic
May 8, 2014
10 am-12 pm
1:30-3:30 pm
Effective Instruction for Students with Limited or Interrupted Formal Education
September 25, 2013
eMetric Data Interaction Tool for ACCESS for ELLs
Basic User
September 24 January 21
Advanced User
November 19 March 25
3-4pm
TransACT: An overview of the Online Tool for Compliance and Parent Notification

23. ACCESS for ELLs Assessment

24. 2013-2014 Testing Schedule Task Start Date End Date
LEA Test Administrator Training Window --
01/26/14
LEAs Order Test Materials
11/11/13
12/13/13
PIMS Precode Data Collection period for ACCESS for ELLs®
11/14/13
11/28/13
LEAs Receive Test Materials
01/13/14
Test Window
01/27/14
03/07/14
Order Additional Materials Deadline
02/21/14
PIMS ACCESS for ELLS Data Collection Snapshot Date
PIMS ACCESS for ELLs Data Collection Period
03/14/14
LEAs Ship Completed Materials to MetriTech
MetriTech Data Validation website open for corrections
04/22/14
04/25/14
PIMS ACCESS for ELLs Correction Window
PIMS ACCESS for ELLs data corrections (only for LEAs notified by PDE)
05/12/14
05/15/14
Reports Shipped to District* Week of 06/09/14*
*Subject to change depending on timeliness of materials returned to Metritech and accuracy of demographic data in PIMS & Metritech.

25. NEW for 2014: Test Administrator Certification Requirements
All test administrators must certify or recertify on the group module, which addresses the significant changes to the administration and delivery of the listening component.
Training requirements for 2014 test administration must be completed between October 7, 2013 and January 26,

26. NEW for 2014: Alternate ACCESS for ELLs
Alternate ACCESS for ELLs will be operational in PA for administration during the 2014 ACCESS for ELLs Testing Window (January 27—March 7, 2013)
Alternate ACCESS is designed for ELL students who are significantly cognitively impaired
Professional development webinar took place November 7, Recording and materials posted in ESL Toolkit under the Assessment tab, Summative Assessment:
Penn*Link was released January 2, 2014
Alternate Access needs to have a test administrator that works well with and knows the student-

27. Support for LEAs LEAs Professional Development
Administering ACCESS for ELLs Kindergarten
Administering ACCESS for ELLs Grades 1-12
Administering Alternate ACCESS for ELLs
Test Ordering, Administrative, and Security Procedures
Documents
2014 Administration of ACCESS for ELLs and Alternate ACCESS for ELLs
2014 ACCESS for ELLs Test Ordering
Pennsylvania Criteria to Determine Participation in the Alternate ACCESS for ELLs
Alternate ACCESS for ELLs Test Administrator Eligibility Requirements
Available on the ESL Portal ( within the ESL Toolkit, under the Assessment tab, in Summative Assessments.

28. ACCESS 2.0 2013-14 Field Test March 1-June 30, 2014
Administer 1 domain (reading)
2 hour administration per grade cluster
Selected LEAs identified by CAL and WIDA to participate have been contacted
Additional LEAs may volunteer to participate in the field test
Training webinars: December February 2014
Contact Paula White at
ACCESS 2.0 Field Test webpage:
Fully Operational

29. PSSA & Keystone Exams
Link to accommodations guidelines, power points, updates, calculator policies, calendar:
PSSA Assessments
munity/state_assessment_system/20965/pennsylv ania_system_of_school_assessment_(pssa)/
Keystone Exams
munity/state_assessment_system/20965/keystone _exams/

30. Title III & Accountability

31. Accountability
Based on AMAO Status Reports and AMAO Status Reports
5 subgrantees in 2 year AMAO IP
AMAO Improvement Plan Development:
Notification of the Requirement to develop and implement an AMAO Improvement Plan based on preliminary AMAO Status Reports—January 2013
Professional development—March 2013
Submission of AMAO Improvement Plan—May 2013
Submission of Assurance Statement--June 2013
Release of AMAO Status Reports—July 2013
Implementation of plans & continued technical assistance
Attend Data Retreat—April 2013 or March 2014
Complete Progress Check—February 2014
Ongoing implementation & evaluation—August 2014

32. (ESEA Flexibility Frequently Asked Questions Addendum, March 5, 2013)
Accountability
ESEA Flexibility Waiver targets
In a State that received a waiver of the requirement to make AYP determinations, an LEA is still held accountable for AMAO 3. However, that accountability is now based on whether the subgroup of English Learners met its AMOs for reading/language arts and mathematics, the 95% participation rate requirement, and, if the LEA includes one or more high schools, the State’s graduation rate goal or annual target.
(ESEA Flexibility Frequently Asked Questions Addendum, March 5, 2013)
AMAO 1 and 2
N count is 11 (decreased from 40)
AMAO 3
Indicators:
Participation (95% for ELL subgroup)
4 year graduation rate cohort (85% or 10 % improvement)
Percentage advanced/proficient of aggregate reading/Keystone literature for ELL subgroup (will include flep monitors 1 and 2, if their inclusion raises score)
Percentage advanced/proficient of aggregate math/Algebra 1 for ELL subgroup (will include flep monitors 1 and 2, if their inclusion raises score)
Targets: percent advanced/proficient in mathematics: 29.3%
percent advanced/proficient in reading: 16.8%
AMAO Status Reports pending

33. Title III Monitoring by Division of Federal Programs
February—May 2014
Focus on Consortia (Intermediate Units)

34. Title III Monitoring
USDOE will monitor PDE’s oversight of Title III Part A
Scheduled for week of September 22-26, 2014.
2-3 subgrantees/consortia will be monitored by USDOE as part of this process.
For subgrantees/consortia it will involve:
On site visit
Submission of documentation 1 month prior to visit
Selected LEAs will be notified and planning conference calls with PDE will be scheduled

35. Technical Assistance

36. ESL Technical Assistance Protocol
Level #1: ESL Toolkit
Level #2: IU ESL Contact
Level #3: ESL Technical Assistance Coordinator
Level #4: PDE

37. ESL Toolkit
dynamic, user-friendly, readily available, centralized, online repository of information and resources regarding mandated supports and programming for English language learners
legal references
model documents and forms
recommended strategies and tools
PDE guidance and communications
timetables and contact information
links to additional resources
Accessible on the ESL Portal at
DID you know….
Resources for 2014 administration of ACCESS for ELLs (Assessment tab, then Summative Assessments)
Resources for LEP System, PIMS Collections, Program Evaluation (Data Systems and Program Evaluation)

38. ESL Technical Assistance Coordinator
After October 1, 2013
the provision of technical assistance with primary focus on priority schools and those Local Educational Agencies (LEAs) in Title III AMAO Improvement
working with PDE staff to develop and implement ESL training opportunities and supportive resource materials
support PDE staff by providing technical assistance, conducting site visits, coordinating professional development opportunities, gathering information and producing ESL tools and resources to assist in the provision of instruction to English Language Learners (ELLs).

39. PDE Staff Division of Curriculum Division of Federal Programs
Linda Long | State Title III Director
ESL/Bilingual Education Advisor
Tami Shaffer l Education Administration Associate
Division of Federal Programs
Jesse Fry | Regional Coordinator

40. NEW for
Bilingual/ESL Program models are reported in PIMS in the programs fact template.
Program codes are listed and described in PIMS Manual volume 2 appendix F.
Collaboration between ESL Program Coordinators and PIMS Coordinators is essential.