1. School-Wide Information System An Introduction Presented by: Patrick Johnson Secondary Behavior Specialist Patrick.Johnson@lausd.net

2. SWIS School-Wide Information System Defined- SWIS is a web based information system for gathering, entering, summarizing, reporting, and using office referral information. Purpose – improve the ability of school personnel to develop safe and effective educational environments.

3. Why Collect Office Referral Data Information? Decision making Professional Accountability Decisions made with data (information) are more likely to be (a) implemented, and (b) effective Rob H. Horner, George Sugai, Teri Lewis-Palmer, & Anne W. Todd - 2005

4. Three Key Elements of SWIS Data Collection System Coherent system for assigning referrals Computer Application Web based continuously available and secure Decision Making Use of data –School-wide –Individual student

5. Features of SWIS Only reports discipline data Highly efficient –30 seconds per referral Local control Formatted for decision making –Tables and Graphs Information is available continuously Confidential and secure

6. How SWIS can guide our decisions? Referrals by problem behavior Referrals by location Referrals by student Referrals by time of day

7. Improving Decision Making Problem Solving ProblemSolution Problem From To Information

9. SWIS Reports Reports –Average referrals per day/per month –Referrals by problem behavior –Referrals by location –Referrals by time –Referrals by student –Custom reports

10. January 10 Referrals per day per month

11. Average Referrals per day per month

12. Referrals by Problem Behavior

13. Referrals by Location

14. Referrals by Time

15. Referral by Ethnicity

16. Referrals by Student

19. How does a school get SWIS? Meet the 10 requirements –Readiness Checklist Connect with a SWIS facilitator –www.swis.org Budgeting –$250 per year

20. RequirementTasks to CompleteWho will Complete By When Date of Completion 1.School-wide discipline is one of the top three goals for the school. 2. Administrative support for the implementation and use of SWIS™ is available. 3. A behavior support team exists, and they review referral data at least once a month. 4. The school uses an office discipline referral form that is compatible with SWIS™ referral entry. 5. The school has a coherent office discipline referral procedure that includes: a. definitions for behaviors resulting in office-managed vs. staff- managed referrals b.a predictable system for managing disruptive behavior 6. Data entry time is allocated and scheduled to ensure that office referral data will be current to within a week at all times. 7. Three people within the school are identified to receive one, 2½ -3 hour training on the use of SWIS™. 8. The school has computer access to the Internet, and one of the following web browsers (Internet Explorer 6.0 or higher for PC [IE not compatible on Macs], Safari 1.0 or higher, Mozilla 1.5 or higher, Firefox 1.0 or higher, Netscape 7.0 or higher). 9. The school agrees to on-going training for the team receiving SWIS™ data on uses of SWIS™ information for discipline decision-making. 10. The school district agrees to provide a facilitator who will work with school personnel on data collection and decision-making procedures.

21. Readiness Requirement 4 School uses an office discipline referral form that are compatible with SWIS. –Student Name –Date –Time of Incident –Student Grade Level –Referring Staff Member –Location of Incident –Problem Behavior –Possible Motivation –Others Involved –Administrative Decision –Other Comments –No More then 3 Extra Information

22. Readiness Requirement 5 The school has a coherent office discipline referral process 1.Definitions for behaviors resulting in referrals 2.Predictability across faculty and administration 3.Single system for managing disruptive behavior 4.Using data for decision making 5.Agreement on the system for entering minor/major events

23. Minor Problem BehaviorDefinition Inappropriate verbal language Student engages in low intensity instance of inappropriate language Physical contact/ aggression Student engages in non-serious, but inappropriate physical contact Defiance/ disrespect/ non-compliance Student engages in brief or low-intensity failure to respond to adult requests DisruptionStudent engages in low-intensity, but inappropriate disruption Dress CodeStudent wears clothing that is near, but not within, the dress code guidelines defined by the school/district. Information and Other Electronics Technology Violation Student engages in non-serious but inappropriate (as defined by school) use of cell phone, pager, music/video players, camera, and/ computer. Property misuseStudent engages in low-intensity misuse of property TardyStudent arrives at class after the bell (or signal that class has started).. OtherStudent engages in any other minor problem behaviors that do not fall within the above categories

24. Observe problem behavior Is the behavior major? Ensure safety Write referral & send student to the office Problem solve Determine consequence Follow documented procedures Follow through with consequences File necessary documentation Find a place to talk with The student(s) Problem solve Determine consequence Follow procedure documented File necessary documentation Send referral to office Does student have 3 referrals? Follow up with student within a week

26. Let take a look at your schools referral!

27. You can have data without information, but you cannot have information without data. ~ Daniel K. Moran