1. Shared File Service VM Forum January, 2012

2. SFS Topics Targeted Usage Security Accessing CIFS Shares Availability & Protection Monitoring Pricing

3. Targeted Usage Departmental File Servers Shared volumes between groups of servers Protocols: CIFS or NFS Not intended for: Large, transactional databases Storage target for backups – Incremental syncing is ok Virtual Machine disk files (e.g., vmdk, vhd files) Encrypted volume container files Data with a high rate-of-change (>20% of share capacity per day)

4. Security CIFS – A Cornell AD account is required to access a share – NTFS ACL permissions use Cornell AD users and groups NFS – Shared exported to explicit server(s) – Servers sharing share should have common UID/GIDs – NFS v3 (for now) Restricted to on-campus IP addresses (including VPN) Encryption – None built into service – Can use file-level encryption tools (e.g., PGP Net Drive)

5. Accessing CIFS Shares CIFS Shares will be accessible through the Campus DFS Service \\files.cornell.edu\ORG\software Additionally a custom CNAME is created for each Share to support older CIFS/SMB Clients \\org-software.files.cornell.edu\org-software Recommend that departments utilize DFS to reference CIFS shares Will not be able to use DNS names & share names of existing departmental fileservers

6. Availability & Protection RAID6 to protect against spindle failures Dual controllers to protect against controller failure & to facilitate maintenance activities Optional snapshots to protect against user / application failures Optional 2-site Asynchronous Replication to protect against building failure Off-site Data Copy to protect against campus site failure

7. Optional Snapshots Schedule Hourly Snapshots Daily Snapshots Weekly Snapshots Notes None000Most usable space A 5, Taken at 4am, 8am, noon, 4pm, 8pm 4 days, taken at midnight 0 9 snapshots total. Allows for file restoration for the previous 4-5 days approximately B 5, Taken at 4am, 8am, noon, 4pm, 8pm 6 days (Mon- Sat), taken at midnight. 4 Taken Sundays 15 snapshots total. Allows for file restoration for the previous month approximately Users can restore older copies of their files from these snapshots No additional fee for snapshots, but share capacity is utilized for snapshots (reducing usable storage, typically by ~ 20%)

8. Optional Replication Available for additional cost (2x) Data replicated asynchronously between primary and secondary data centers Requires snapshots Secondary copy promoted to read-write status upon request, or if primary building outage RPO* is 4 hours RTO* measured in minutes; Once failover is invoked, it actually takes seconds to complete *RPO = Recovery Point Objective – how far back in time to recover from *RTO = Restore Time Objective – how long it will take to perform the recovery

9. Off-site Data Copy Off-site data copy is maintained Protection against campus site failure RPO:1 day RTO:likely measured in days No additional cost

10. File Scanning Anti-Virus Scanning – Not included in NAS service – Use of end-point protection recommended Sensitive Data scanning – Responsibility of share owners in accordance with Policy 5.10, Information Security

11. Monitoring Periodic utilization check Notifications sent via e-mail Notification when Warning threshold crossed (default at 80% utilization) Daily notifications whenever Critical threshold is exceeded (default at 95% utilization) May not be in place day 1, but shortly thereafter

12. Sizes & Monthly Rates SizeNon-ReplicatedReplicated 150GB$12$24 500GB$40$80 1TB$80$160 Additional TBs$80$160 A $100 “configuration fee” (fee currently waived) may be assessed on configuration, or alteration of your share(s). If optional snapshots are selected, some of the requested disk capacity is utilized for snapshot overhead (typically ~20%). Snapshots are the only way an end-user can restore a file from a “backup”. If optional replication is desired, your data will be asynchronously replicated to 2 different buildings on the Ithaca Campus. Replication requires Snapshots. Shares > 5TB may take longer to provision. Departments will be able to trade in departmental fileservers for the Cash for Clunkers program. Up to 1TB per fileserver.

13. Administration Shares requested via Web Form Share size change request via Web Form – Increase or Decrease

14. Questions ?