1. Office of the Secretary of Defense (OSD) Declassification Program Presentation to the Public Interest Declassification Board Mr. John Krysa Chief, Directives and Records Branch Washington Headquarters and Services

2. Program Review
Declassification Process ~ Automatic/Systematic And Mandatory Declassification
Staffing – Program Organization
Risk Management
Declassification Goals
Automatic/Systematic Declassification Reviews
Mandatory Declassification Reviews
What Works Well
Obstacles
Planned Goals And Priorities
Conclusion

3. Declassification Process
Review All Classified OSD Records Of Permanent Historical Value (Records Group 330)
Current And Past OSD Components: Total Of 26
Dod Orphan Agencies
Dod Documents Of Undetermined Origin
Line-by-line Reviews With Decision At The Document Level
Do Not Use The Integral File Block Concept
Use 20-year Declassification Authority
Documents Outside Authority Are Tabbed And Identified In Our Database

4. Automatic Declassification Review Process
Record Group 330 Records Plus Orphaned DoD Records
Initial Contractor Review by Initial Analyst
Final Contractor Review by Sr. Analyst/Mentor
Government Review and Final Decisions at the Document Level
Program Management
QA/QC Process
Line-by-line, Pass-fail Reviews
Decisions Rendered At The Document Level
Declassify ~ Exclude (RD/FRD)
Exempt ~ Refer
20-year Declassification Authority
We Do Not Delegate Authority To Other Agencies
Documents Outside Our Authority Are Tabbed And Identified In Database

5. Staffing – Program Organization
Full Time Staffing At Pentagon And NARA II (College Park)
Temporary Presence: WNRC, CIA Remote Access Program, Naval Historical Center, Library Of Congress, Presidential Libraries, And Army Facility

6. Risk Management Our Process Relies On…
OSD Declassification Certification Training
Declassification Program QA/QC
Analysts ~ DOE And OSD Certified
Analysts Attend Equities Recognition Training
Tiered Reviews
Initial And Senior Analyst Reviews By Contractor
Final Government Approval With Feedback To Contractor
Reviews Conducted On Only OSD Originated Records
Database Reconciliations

7. Declassification Goals
IAW E.O , As Amended Requirements:
All Text Records Reviewed By 12/31/2006
Referrals Reviewed By 12/31/2009
Special Media Reviewed By 12/31/2011
Other Statutes, Regulations ~ Dod R And Public Laws And
Meet Executive Order Mandates – Insure Quality
Insure Quality While Gaining Efficiencies ~ Reduce Costs:
Cost Per Page
*Includes Initial Program Development Costs
Cost Per Page To Conduct Automatic/Systematic Reviews: $.25.

8. Declassification Goals (Continued)
Estimated Status On 12/31/2006
Based On Surveys, Referral History, And Experience
Reviews Required From Now To End Of 2006: 3.1 Million Pages
Total To Be Completed: 86.0 Million Pages Of Textual Records:
60.2 Million Pages Declassified – 70%
11.1 Million Pages Exempt – 13%
12.9 Million Pages Referred – 15%
1.8 Million Pages Excluded – 2%
Other Requirements:
Estimated Textual Referrals Required 12/31/2009: 25 Million Pages
Estimated Special Media Required 12/31/2016: 25 Million Pages:
Delayed Until 2009: None
Declassified: 1.5 Million Pages
Exempted: 500,000 Pages
Pending Determination: 23 Million Pages

9. What Works Well
Interagency Referral Center (IRC) – The “Seedbed” For The National Declassification Initiative
Centralized Database:
Efficient Workload Planning
Efficient Recording Process
Contractors: Monthly Review Rates Exceeding The Government’s Annual Rate
Technology:
E-records In PDF Format Improves Declassification, FOI, And Searches – Example: Coalition Provisional Authority - Iraq
Database Management: Accurate Accounting, Forecasting, Information Management
Microfilm Conversion: Completed 1.5 Million Pages

10. Obstacles Special Media – Needs Standardization
Referral Notification – Needs Systematic Approach
Record Access
Timely Notifications
Cohesive Groupings – Geographical, Not Piecemeal
Clearance Approval Process For Contractor Analysts – 16 To 18 Months
WNRC Records: Fee For Services
7,226 OSD Boxes Contain Two Or More Agencies’ Referrals
Need Executive Branch Guidance On The Big Issues From The 1980’s: Star Wars, SALT, START, MX Development, European Terrorism

11. Planned Goals and Priorities
Our Program And Its Goals:
Processes Instituted And Meet Requirements
Staffing Levels Are Supportive
Budget Sustains Program
Priority Of Effort Is To OSD Record Reviews
Secondary Priority To Referrals
Additional Goal, Subject To Funding Is Review Of COCOM Records

12. Conclusion We Are Proud Of Our Accomplishments…
OSD Declassification Program Reflects Responsible Stewardship Of Resources, Personnel, And Funding
82.9 Million Textual Records Reviewed To Date
Air Force And Navy Referrals At NARA Complete
We Are On Target For Meeting The 12/31/2006 Deadline
We Have The Program In Place To Meet All Future Deadlines
“We are meeting the spirit and intent of the Executive Order to make the maximum amount of information available to the public while protecting legitimately classified Nation Security Information.”