1. MIPR Packages (MILITARY INTERDEPARTMENTAL PURCHASE REQUEST)

2. PSO
Agenda
1 Acronyms & Definitions
2 Process /
Documents

3. PSO
Acronyms
&
Definitions
DICTIONARY

4. Acronyms DO/TO Delivery Order /Task Order IA Interagency Agreement
PSO
Acronyms
DO/TO Delivery Order /Task Order
IA Interagency Agreement
IGCE Independent Government Cost Estimate
MOA Memorandum of Agreement
MOU Memorandum of Understanding
MIPR Military Interdepartmental Purchase Request
MR Market Research
PWS Performance Work Statement
SLA Service Level of Agreement
SOW Statement of Work
Acronyms

5. DEFINITIONS
PSO
Definitions
DEFINITIONS

6. Intra-Agency: DoD to DoD Actions Interagency: DoD to Non-DoD Actions
PSO
The Basics
Intra-Agency: DoD to DoD Actions
(Support Agreement/DD Form 1144 is used*)
Interagency: DoD to Non-DoD Actions
(Interagency Agreement is used)
*IAW DoDI (25 April 13) – there are some exceptions. Also, a Memorandum of Agreement/Understanding (MOA/MOU) may be used in lieu of the 1144 if it meets all of the requirements set forth in the DoDI.
DEFINITIONS

7. Intra/Interagency Acquisition
PSO
Intra/Interagency Acquisition
These actions can include:
Service reimbursement (such as for payment of man hour costs to perform your requirement and host/tenant services)
Government source (such as use of Government Printing Office for printing requirements)
Assisted Acquisitions:
Intra-agency/
Interagency
Acquisition
DEFINITIONS

8. Intra/Interagency Acquisition
PSO
Intra/Interagency Acquisition
Assisted Acquisitions:
“When a “requesting” agency (i.e. DHRA component or office) obtains supplies or services from/through another “servicing” agency.”
Therefore, the servicing agency performs all of the acquisition activities (solicitation, award and administration of the contract and task/delivery orders) on your behalf.
Intra-agency/
Interagency
Acquisition
DEFINITIONS

9. Intra/Interagency Acquisition
PSO
Intra/Interagency Acquisition
Require:
A written agreement that establishes the requirement scope, terms and conditions, the roles and responsibilities of both the requesting and servicing agency, and cites the applicable authority.
Intra-agency/
Interagency
Acquisition
DEFINITIONS

10. Intra/Interagency Acquisition
PSO
Intra/Interagency Acquisition
May Be Used When:
The PSO agrees that your requirement can be better met through an assisted acquisition and approves your MIPR package
And when Non-DOD:
The agency has certified that they will follow DoD Federal Acquisition Regulations (DFARS) for the current Fiscal Year
Website to confirm certification:
Intra-agency/
Interagency
Acquisition
DEFINITIONS

11. Intra-Agency MIPRs can be submitted directly to RM for:
PSO
Intra-Agency
2 Exceptions to PSO Review/Approval:
In accordance with paragraph 4.1 of DoDI :
MIPRs can be submitted directly to RM for:
Government Printing Services
Payment of tenant services to a host activity
All other MIPR actions must be submitted to the PSO for review/approval with appropriate support documents
DEFINITIONS

12. MIPR (DD Form 448): IA Part A:
Definitions
PSO
(Cont.)
MIPR (DD Form 448):
Document used to order goods/services from other DoD Components as well as other Government activities outside the DoD.
IA Part A:
Identifies the agencies entering into the agreement, the authority permitting the agreement, and the agreement action, period, and type. The IA General Terms and Conditions (GT&C) set the relationship between the parties.
DEFINITIONS
Competition

13. PSO
Definitions
(Cont.)
IA Part B:
Establishes the requirement and funding responsibilities for an acquisition that falls within the scope defined in Part A.
There can be multiple Part Bs to a single Part A
DoD uses the MIPR as Part B.
Non DoD agencies may use an IA Form Part B. If applicable, a copy of the IA Part B must be included in your MIPR package
DEFINITIONS

14. PSO
Definitions
(Cont.)
DD Form 1144:
Provides written documentation of recurring reimbursable support provided to a federal agency.
Can be used to document nonrecurring reimbursable support.
Documents prepared for reimbursable support can also include nonreimbursable support.
Not used to document only nonreimbursable support unless both parties agree to its use in lieu of an MOA.
DEFINITIONS

15. MOA (Memorandum of Agreement):
Definitions
PSO
(Cont.)
MOA (Memorandum of Agreement):
Used to document of the specific terms and responsibilities agreed to by the parties. Within DoD, MOAs:
Document a single reimbursable purchase, non-recurring reimbursable support, and non-reimbursable support.
Cannot be used in lieu of the DD Form 1144 for consecutive, similar single reimbursable purchases or non-recurring support.
Regardless of MOA format used, your MOA must include all of the information in the sample MOA enclosed in DoDI
DEFINITIONS

16. MOU (Memorandum of Understanding):
Definitions
PSO
(Cont.)
MOU (Memorandum of Understanding):
Used to document issues of general understanding between two or more parties that do not involve reimbursement
DoD MOUs must Include all the information in the sample MOA in enclosed in DoDI
DEFINITIONS

17. PSO
PROCESS

18. DETERMINE PACKAGE TYPE
PSO
DETERMINE PACKAGE TYPE
Who will award and administer the resulting contract/task order?
PSO
Non DoD Agency
Another DoD Component
MIPR Package
Includes IA
MIPR Package
Includes DD 1144
Requirements Package
Submitted via eDarts
PROCESS

19. PSO
Prepare/Assemble
Documentation
PROCESS

20. Under: “Interagency Acquisitions” - click on “Documents & Links”
PSO
Documents
Under: “Interagency Acquisitions” - click on “Documents & Links”
PROCESS

21. Regulations/Guidance Links
PSO
Documents
When to Include
What to Include
PROCESS
Regulations/Guidance Links

22. Submit a Complete Package
PSO
Submit a Complete Package
Each Package is a “Stand-Alone” Action
Provide all required and applicable documents
The PSO is not responsible for “pulling” any documents from a previously submitted MIPR request
If it is on the document list at the PSO website, it must be provided to obtain approval. There is no “pick and choose” option.
Provide any additional documents that support your request, such as: Memorandum of Agreement or Understanding (MOA or MOU), or Service Level Agreement (SLA)
PROCESS

23. Submit to: PSO MIPR Inbox: Dhrapsomiprs@mail.mil PSO
Not Less than Three Weeks Prior to Requested Execution Date
Ensure all documents are complete and attached
NEW: Include MIPR Package Submission Form
PROCESS

24. PSO
PROCESS

25. Use the following format:
PSO
Subject Line
Use a single, consistent subject line for the submission and all related correspondence
Use the following format:
Component/Office_last 5 digits/ltrs of MIPR #_Requirement title
*NOTE: The requirement title should describe the supply or service and not the contract vehicle – for example: IT Helpdesk Services instead of “HP Contract XYZ”
PROCESS

26. Examples: Email Subject Line PSO
Single MIPR Pkg: DCPAS_001MP_Def Talent Mgt Sys (DTMS)
Pkg with 2 MIPRs: DCPAS_001MP & 002MP_Def Talent Mgt Sys (DTMS)
PROCESS

27. PSO Information Requests:
If the package cannot be approved as submitted, the PSO will forward a request for additional information to the sender/POC. The POC should:
Respond in full to information requests. Do not resubmit a partial response as this will delay the approval process
As needed:
Ensure that an alternate POC is identified if the primary POC will be out of office
Promptly contact the PSO for clarification in order to complete response.
PROCESS

28. PSO
A MIPR may be approved:
When all necessary statements and support documents are included with the MIPR
And
There is a reasonable expectation of award and delivery by the end of the fiscal year (FY) in which the funds being used expire
PROCESS
Competition

29. Avoid Review/Approval Delays:
PSO
Avoid Review/Approval Delays:
RECAP
Include new MIPR package submission form in your MIPR package documents.
Ensure all documents are complete, to include appropriate signatures blocks, prior to submitting
Respond in full to all PSO questions/information requests.

30. Avoid Review/Approval Delays:
PSO
RECAP
Avoid Review/Approval Delays:
Ensure Correct Funds are used. When unsure - ask your RM
Use the same subject from submission to approval
Be timely in your submission and in responding to PSO information requests.
Highly Recommended:
Maintain a central MIPR request file/storage location for your office.
This will make it easier to collect information and pull support documentation for follow-on MIPR requests

31. PSO
TEMPLATES

32. DoDI 4000.19 Exceptions (paragraph 2.a)
This instruction does not apply to 13 listed action types – including:
Interagency Acquisitions
Reciprocal fire protection agreements
Defense Capitol Working Funds (DD 1144 is not required for these actions)
Cooperative Agreements and Grants

33. In General: Interagency Intra-Agency PSO MIPR, IGCE, MR, PWS/SOW
Interagency Agreement Part A Signed by both parties
Existing Contract /Delivery Order copy
MOA/MOU/SLA as applicable
Best Interest Determination for Non-Economy Act Actions
Copy of CO approval document (CO Review or D&F) – for follow-on actions
Intra-Agency
DD Form Signed by both parties
But …there are several variations in additional documentation based on policy./regs and specifics of requirement
PROCESS

34. Defense Human Resources Activity (DHRA)
Insert/Discuss Word Charts Here
Defense Human Resources Activity (DHRA)

35. Requirement Package Documents
PSO
QUESTIONS?
Requirement Package Documents