1. Importing, Accessing and Handling Data Charles E. Noon, Ph.D. The University of Tennessee

2. Session Overview F Types of information to assemble within a GIS F Methods for importing data F A walk-through example of importing, geo- locating, and editing data F A reinforcing exercise F Descriptive Analysis

3. Types of Information to Assemble within a GIS Internal Information External Foreground Information External Background Information

4. Types of Information to Assemble within a GIS 1. External Background Information: the part of the system you don’t own and can’t influence. 2. Internal Information: the part of the system you own or directly work with. 3. External Foreground Information: the part of the system you don’t own or directly work with, yet is very relevant to your organization. Operational Application Strategic Planning Application

5. External Background Information F Geo-political boundaries, landmarks, common- use transportation systems. F Such data can be found on data disks that accompany GIS software packages. F Importing it is usually easy. In ArcView use View-Add Theme.

7. Internal Information F Any data found within your MIS, LIS, financial system, WMS, purchasing system, ERP, or any transaction-based IS. F Ease of obtaining such data is organization- specific and depends on: –IS infrastructure –IS culture (sometimes require AOG)

8. External Foreground Information F Examples: –potential customers –current and potential competitors –potential partners F Wide range in difficulty to obtain such data: –Some public via “phone books” –Some can be purchased as demographic or business databases –Some may be provided by potential partners

13. Getting Data into a GIS F Principle: –there might be a lot of data associated with an entity (for example, a DC), but that entity has just one location. Make sure each entity has a data element that will allow it to be geographically located. u 5-digit zipcode u city/state u street address u latitude/longitude u other codes

14. Example: Information for 2 plants Plant NamePROVOROME LocationUTAHGEORGIA Zipcode8460230164 Plant ID4962470136668 1997 units produced272,424278,111 Unit Cost$46.72$54.65 Capacity (units)345,000282,000 Value of Inventory$2,545,529.86$3,039,753.23

15. Getting Data into a GIS F Principle: –there might be a lot of data associated with an entity (for example, a DC), but that entity has just one location. Make sure each entity has a data element that will allow it to be geographically located. u 5-digit zipcode u city/state u street address u latitude/longitude u other codes F Data can be pulled or pushed into a GIS

16. Ways to Pull Data into a GIS F SQL (Sequential Query Language) F ODBC F R/3 interface F SDE (Spatial Database Engine) F RPC (Remote Process Call) F Informix Datablade

17. Various Paths to Push Data into a GIS GPS Spread Sheet DBMS DBF file Other formats GIS Data Table

18. Various Paths to Push Data into a GIS GPS Spread Sheet DBMS DBF file Other formats GIS Data Table

19. Each row corresponds to an entity location

21. Various Paths to Push Data into a GIS GPS Spread Sheet DBMS DBF file Other formats GIS Data Table

22. With the Tables icon selected, hit Add button.

25. Various Paths to Push Data into a GIS GPS Spread Sheet DBMS DBF file Other formats GIS Data Table

27. The selected theme will be the reference theme.

31. How to Edit Data in a Table F Manually editing of existing data. F Adding a new data field. F Adding a field whose value is a function of other data fields.

35. It will add the formula into whatever field is selected.

38. In-Class Exercise 1. Import the DC’s information (in the file DCs.dbf) into an ArcView project. 2. Geo-Locate the DC’s based on 5-digit zip. 3. For the data table corresponding to the new theme, add a new field which calculates total annual handling cost for each DC. 4. Add some external background information.