1. ROTARY INTERNATIONAL Youth Exchange Pre-Convention – Salt Lake City Development of Guidelines for a Youth Exchange Timetable

2. Youth Exchange Pre-Convention – Salt Lake City This is the experience of some Districts and may not be true in all cases.

3. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City We have tried to make this timetable for the northern hemisphere in BLUE and for the southern hemisphere in RED.

4. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City July January DISTRICT YOUTH EXCHANGE CHAIR Rebound/RotexMANDATORY Re-entry orientation with their families Remind the YEO to get Criminal Background Checks of appropriate individuals Provide Inbound Students with information on community, cost, rules and insurance

5. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City July January YOUTH EXCHANGE OFFICER In home interview of Host Families Begin communicating with Begin communicating with Inbound Students About your club

6. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City DISTRICT YE CHAIR ALL Rotary Counselors And Host families Orientation/Abuse policy information. Inbound Student Orientation August February

7. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City YOUTH EXCHANGE OFFICER Confirm that all host family members, counselors and others having one on one contact with students have their background check completed. continued... August February

8. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City YOUTH EXCHANGE OFFICER Meet the Inbound at the Airport with 1st Host family. First night questions. INBOUND STUDENTS MANDATORY orientation August February

9. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City DISTRICT YE CHAIR Assist the clubs in promoting the program Newspapers – School Assemblies Club members – Religious Pamphlets Other organization meeting programs September March

10. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City YOUTH EXCHANGE OFFICER Begins minimum monthly contact with the host family and Inbound student. Promote program in local high schools September March

11. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City INBOUND STUDENTS Begin attending club meetings. First monthly report due to sponsor YEO/DYEC September March

12. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City DISTRICT YE CHAIR Current Outbound parent support meeting Contact clubs to host for next year October April

13. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City YOUTH EXCHANGE OFFICER Interview Outbound candidates In home interviews and background checks for 2 nd host families October April

14. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City November May DISTRICT YE CHAIR Outbound Interviews and acceptance YOUTH EXCHANGE OFFICER Notification of accepted Outbound students Sign Outbound application paperwork INBOUND STUDENTS Move to 2 nd host family

15. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City December June DISTRICT YE CHAIR Outbound applications due from students INBOUND STUDENTS Club presentation

16. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City January July DISTRICT YE CHAIR Outbound applications sent to international DYEC Notify Outbound student of country assignment YOUTH EXCHANGE OFFICER Arrange Inbound return flight OUTBOUND STUDENTS Applies for passport

17. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City DISTRICT YE CHAIR Current Outbound parent support meeting OUTBOUND STUDENTS First MANDATORY ORIENTATION student and parents February August

18. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City YOUTH EXCHANGE OFFICER Receives Inbound application from DYEC Receive Host Families Application In home interviews and background checks for 3rd host families February August

19. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City YOUTH EXCHANGE OFFICER Acquires signatures for Inbound application paperwork and returns to their DYEC DISTRICT YE CHAIR Completed paperwork and guarantee form returned to international DYEC March September

20. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City INBOUND STUDENTS Time to move March September

21. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City April October DISTRICT YE CHAIR District Assembly YEO training including Abuse Policy material OUTBOUND STUDENTS Second MANDATORY ORIENTATION student and parents

22. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City April October YOUTH EXCHANGE OFFICER Promote program in local schools for next year (use your Inbounds to help)

23. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City May November DISTRICT YE CHAIR Current OUTBOUND parent support meeting District Conference presentation Inbound & Outbound MANDATORY attendance OUTBOUND STUDENTS Applies for Visa at the Embassy

24. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City June December DISTRICT YE CHAIR Farewell party for Inbound and Outbound YOUTH EXCHANGE OFFICER Farewell program for Inbound at club meeting with all host families INBOUND STUDENTS Returns home

25. Development of Guidelines for a Youth Exchange Timetable Youth Exchange Pre-Convention – Salt Lake City Questions ??? Stuart McDonald stuart.mcdonald@dse.vic.gov.au Hugues Polveche hpolveche@nordnet.fr George Wood george@woodsjewelers.com