1. H.M.S PINAFORE – Case Study Analysis
Bajtosova Katarina
Ratkelyte Milda

2. Presentation Overview
Main objectives and deliverables
Main activities based on the case study analysis
Network diagram & Critical Path
Finance
Options to shorten the time
Revision of the activities’ table
Recommendations

3. Objectives
To perform the H.M.S PINAFORE, which will take place from 13th of January to 22nd of January 1994.
Give students, faculty and greater community the opportunity to participate in the high quality theatre production at affordable prices.
Perform the planning and all the activities involved within budget and on time.
To create the most professional looking production within the budget.
To make the opening night as professional as possible in order to make sure that the following performance will run smoothly.

4. Deliverables
Ticketing ( $14 for adults and $12 for seniors and students )
Performance of H.M.S Pinafore
The program – printed copies
Advertising – Glossy posters, radio, television
Set designed and built
The place of performance -Talbot theatre ( 360 seats)

5. Main Activities with Precedence
No.
Task Name
Duration
Start
Finish
Predecessors 1
Budget approval
1 day
Tue 07/09/93 2
Hire publicity director
14 days
Mon 20/09/93 3
Advertising to hire crew and cast
7 days
Tue 21/09/93
Mon 27/09/93 4
Hire set designer
Wed 08/09/93 5
Set designed and built
42 days
Wed 27/10/93
Fri 07/01/94
4,6 6
Hire production crew
28 days
Tue 28/09/93
Tue 26/10/93 7
Train production crew
12 days
Sun 07/11/93 8
Hire place for auditions
Mon 04/10/93 9
Auditions to hire cast
2 days
Fri 08/10/93
Sat 09/10/93
3,8 10
Rehearsals
12 wks
Sun 10/10/93
Sun 01/02/94
12,9 11
Hire orchestra
Tue 14/09/93 12
Music
Wed 15/09/93 13
Photograph cast and crew/ collect biographies
35 days
Tue 30/11/93
6,11,9 14
Enter information into computer
Wed 01/12/93 15
Printing
5 days
Thu 02/12/93
Thu 06/01/94 16
Publicity
Tue 19/10/93 17
Order costumes
Sun 17/10/93 18
Costume parade and alterations
Sat 08/01/94
Wed 12/01/94
5,17 19
Dress rehearsal
Thu 13/01/94 20
Performances start
19,15,7,10,16
Activities on the critical path

6. Network Diagram & Critical Path
See the MS Project for more information

7. Finance Overview Total funds available $28,000 Fixed Expenses $14,000
Printing
$3,500
Advertising Space
$40
Costumes
$6,500
Builder
$3,360
Total Expenses
$27,400
Funds left
$600

8. Options for Francis to shorten time
Activity
Extra Cost
Time reduced
Comments
One additional Rehearsal/week $0
3 weeks and 1 day
They need to be careful mainly because they are dealing with volunteers.
Cut down on number of rehearsals
Due to the less rehearsals they might not look as professional as they want to and the overall performance may be affected.
Printing
$ 750
3 days
They do not have enough funds to proceed with this option.
Costume
Extra $100/day
5 days
In terms of finance, they could afford it but it would not make much difference in terms of timing as the main problem in the plan is rehearsals.
Additional builder
$ 80/day
1 week
Financially, they will not be able to afford additional builder.

9. Revision of the precedence table and network diagram
Auditions and hiring the cast
Orchestra rehearsals
Cast rehearsals
Timing issues
Activity 3 (Advertising to hire crew and cast) & 8 (Hire place for audition)

10. Recommendations to Francis
No.
Task Name
Duration
Start
Finish
Predecessors 1
Budget approval
1 day
Tue 07/09/93 2
Hire publicity director
14 days
Mon 20/09/93 3
Advertising to hire crew and cast
7 days
Tue 21/09/93
Mon 27/09/93 4
Hire set designer
Wed 08/09/93 5
Set designed and built
42 days
Wed 27/10/93
Fri 07/01/94
4,6 6
Hire production crew
28 days
Tue 28/09/93
Tue 26/10/93 7
Train production crew
12 days
Sun 07/11/93 8
Hire place for auditions 9
Auditions to hire cast
2 days
Fri 01/10/93
Sat 02/10/93
3,8 10
Rehearsals
12 wks
Sun 03/10/93
Sun 11/01/94
12,9 11
Hire orchestra
Tue 14/09/93 12
Music
Wed 15/09/93 13
Photograph cast and crew/ collect biographies
35 days
Tue 30/11/93
6,11,9 14
Enter information into computer
Wed 01/12/93 15
Printing
5 days
Thu 02/12/93
Thu 06/01/94 16
Publicity
Tue 19/10/93 17
Order costumes
Sun 10/10/93
Sun 17/10/93 18
Costume parade and alterations
Sat 08/01/94
Wed 12/01/94
5,17 19
Dress rehearsal
Thu 13/01/94 20
Performances start
19,15,7,10,16
Activities on the critical path
Recommendations to Francis
Reduce the number of planned rehearsals.
Increase the number of rehearsals per week.
Add one more hour to the duration of each rehearsal.
Activity 3 (Advertising to hire crew and cast) & 8 (Hire place for audition) starting at the same time.

11. Recommendations to Francis for next year
Earlier start of the project.
Use some human resources from previous projects.
No formal project plans have been set.
Contracts with the suppliers could be considered in order to save some money.

12. Thank you for your attention