1. © Tally Solutions Pvt. Ltd. All Rights Reserved 1 Shoper 9 Tally.ERP 9 Interface January 2010

2. © Tally Solutions Pvt. Ltd. All Rights Reserved 2 Objectives  Shoper 9 Tally.ERP 9 Interface - Scope  Need for Shoper 9 Tally.ERP 9 Interface  Benefits of Shoper 9 Tally.ERP 9 Interface  Create Interface Mapping o Prerequisites o Settings o Mapping Options  Post data to Tally.ERP 9 o Online Posting o Offline Posting  Tally Interface Utilities - Uses

3. © Tally Solutions Pvt. Ltd. All Rights Reserved 3 Shoper 9 Tally.ERP 9 Interface  Seamless transfer of data from Shoper 9 to Tally.ERP 9  Update books of accounts using the data transacted in Shoper 9  Incremental posting to avoid duplication and optimise posting time Data Response Shoper Tally

4. © Tally Solutions Pvt. Ltd. All Rights Reserved 4 Need for Shoper 9 Tally.ERP 9 Interface  Create and maintain Books of Accounts.  Use data from Shoper 9 to update Books of Accounts.  Generate Financial Reports: Balance Sheet, Profit and Loss A/c, Trial Balance, etc.  Generate VAT computation statement.  Assist in filing VAT Returns and generate VAT Annexures for all Indian States.

5. © Tally Solutions Pvt. Ltd. All Rights Reserved 5 Benefits and Advantages  Books of Accounts are updated at the click of a button  Financial and Statutory reports are available immediately  Inbuilt feature, requires no external hardware or software components  Seamless posting, gives high visibility and security  Frees the user from the need to have accounting knowledge and make duplicate entries

6. © Tally Solutions Pvt. Ltd. All Rights Reserved 6 Interface Mapping  Configuring Tally o Tally Compliant Product (TCP) o Settings in Tally.ERP 9  Creating Mapping o Mapping options  Posting data to Tally.ERP 9

7. © Tally Solutions Pvt. Ltd. All Rights Reserved 7 Configuring Tally.ERP 9  Tally.ERP 9 can be enabled to import data from Shoper 9 through an interface mapping.  Tally Compliant Product (TCP): Tally Compliant Product (TCP) file includes the program scripts that form the customisation framework. This file enables Tally.ERP 9 to recognise and import data from Shoper 9. o Copy the TCP file to Tally.ERP 9 application folder. o Edit the Tally.ini file. 1.Set the field User TDL = Yes. 2.In the following line, enter TDL = \TCP file name (directory path where TDL file is saved and the file name)

8. © Tally Solutions Pvt. Ltd. All Rights Reserved 8 Configuring Tally.ERP 9  Now that the TCP file is copied to the application folder and changes are made to Tally.ini file, start Tally.ERP 9 and make the following settings:  Create a company in Tally.ERP 9 o Select the appropriate State and Country o Set the Financial Year from to the date from which you want to post transactions from Shoper 9  To handle all the VAT related transactions: Enable VAT in the F11: Statutory Features o Set the option Enable Value Added Tax (VAT) to Yes o Set the option Set/Alter VAT Details to Yes  In the VAT Details screen, enter the VAT registration details for the selected state

9. © Tally Solutions Pvt. Ltd. All Rights Reserved 9 Configuring Tally.ERP 9  Accounting Features: In F11: Accounting Features enable/disable the given parameters.  Alter the Voucher Types Payment, Receipt, Sales, Purchase, Debit Note and Credit Note and set the given fields as shown below: F11 : Accounting FeaturesSettings Integrate Accounts and InventoryNo Income/Expense statement instead of P&LYes Allow Multi-CurrencyYes Using Reversal Journals and Optional VouchersYes Use Debit/Credit NotesYes Use Invoice mode for Credit NotesYes Use Invoice mode for Debit NotesYes Voucher Type fieldsSettings Method of Voucher NumberingManual Prevent DuplicatesYes

10. © Tally Solutions Pvt. Ltd. All Rights Reserved 10 Create Mapping  Shoper provides a simple and user friendly interface to Add or Edit interface mapping o Go to Menu > Setup > General > Tally Interface – Mapping o Click Add to create a new Mapping

11. © Tally Solutions Pvt. Ltd. All Rights Reserved 11 Create Mapping – Map Name  A Map Name is provided when creating a new mapping  The Map Name provided has to be unique on a network

12. © Tally Solutions Pvt. Ltd. All Rights Reserved 12 Create Mapping - Options  Shoper 9 provides a variety of configuration options during interface mapping  Enter Details of Tally.ERP 9 site such as Server IP, Port No. and the Company in Tally.ERP 9 to which the data has to be posted

13. © Tally Solutions Pvt. Ltd. All Rights Reserved 13 Create Mapping - Options  Transactions entered in Shoper 9 can be posted either Bill by Bill or Cumulative or select No positing to avoid posting the particular transaction type to Tally.ERP 9

14. © Tally Solutions Pvt. Ltd. All Rights Reserved 14 Create Mapping - Options  In addition to different transactions, additional information can be selected to be posted to Tally.ERP 9

15. © Tally Solutions Pvt. Ltd. All Rights Reserved 15 Create Mapping - Options  Select the option Offline Posting to create an Offline interface  Enter the date from which data has to be posted to Tally.ERP 9 in Post From field

16. © Tally Solutions Pvt. Ltd. All Rights Reserved 16 Create Mapping - Options  Different name formats can be used for masters sent to Tally.ERP 9 and also add Prefix or Suffix to them  User can also Preview Mapping details

17. © Tally Solutions Pvt. Ltd. All Rights Reserved 17 Preview and Save Settings  After selecting the mapping options, click Preview Mapping to view the mapping details  Click Save Settings to save mapping with the given map name

18. © Tally Solutions Pvt. Ltd. All Rights Reserved 18 Posting Data  Once the mapping is created, posting data from Shoper 9 to Tally.ERP 9 is a one step process. o Go to Menu > Housekeeping > Data Export Masters > Post Transactions to Tally o Shoper 9 will display all the mappings created. Select the required Map name and click Post to transfer data to Tally.

19. © Tally Solutions Pvt. Ltd. All Rights Reserved 19 Transfer of Data  Data is posted directly to Tally.ERP 9 without any external intervention or conversion o Masters are posted during the mapping process o Transactions are posted on each Map Id using menu option in Shoper 9 o At the same time, an acknowledgement from Tally.ERP 9 is also updated in Shoper 9 directly  In an Offline posting, both data created in Shoper 9 and acknowledgement of receipt from Tally.ERP 9 are created in the form of files and transferred manually o The data file is imported in Tally.ERP 9 using TSBridge application o The acknowledgement file is also transferred manually

20. © Tally Solutions Pvt. Ltd. All Rights Reserved 20 TS Bridge  TSBridge: It is a controlled data import application at the Tally.ERP 9 site. This tool helps Tally.ERP 9 import data sent from Shoper 9 and create an acknowledgement file that is sent to Shoper 9. o TSBridge comes with an installation exe and is installed at the site of Tally.ERP 9 application. o The TSBridge application folder displays the following components:  In folder: The data file received from Shoper 9 is copied to this folder enabling import into Tally.ERP 9.  Out folder: The response from Tally.ERP 9 is created in the form of a file in this folder. This file is manually transferred to Shoper 9 application folder.  Log folder: This folder contains the log files for import process.  TSBridge exe: The exe will start the import process and displays the progress using a message window.

21. © Tally Solutions Pvt. Ltd. All Rights Reserved 21 Offline Posting  Offline posting option can be used to send data when Shoper 9 and Tally.ERP 9 are not connected by a network  Mapping: Select the option Offline Posting in Tally Synchronisation Mapping Manager window  Transfer of Data: The Data files created are transferred manually and updated using TSBridge application Data Response

22. © Tally Solutions Pvt. Ltd. All Rights Reserved 22 Offline Posting Process  Posting Transactions to Tally.ERP 9 will create a data file in \Out folder  Transfer this file to \In folder  Double click TSbridge.exe  Tally.ERP 9 imports the data and creates a response file in the \Out folder  Transfer this file to \In folder  When Post Transactions to Tally operation is executed the next time, Shoper 9 reads this response file received from Tally.ERP 9 and creates a data file with incremental data Note: First time posting of data for a particular Map Id will require the user to provide information about Tally.ERP 9, similar to the details provided during creation of mapping.

23. © Tally Solutions Pvt. Ltd. All Rights Reserved 23 Tally Interface Administration Tools  Shoper 9 Tally.ERP 9 Interface module comes with associated tools to help the user to monitor and control data posting  Change Company Information: Substitutes Tally.ERP 9 Company in an Interface  Delete Mapping: Deletes a mapping permanently  Change Masters: Accepts changes made to masters in Tally.ERP 9  Manage Missing Voucher: Repost the vouchers deleted in Tally.ERP 9  Offline Re-posting: Reset the last posting information in an Offline Interface when the response file from Tally.ERP 9 is lost or not working

24. © Tally Solutions Pvt. Ltd. All Rights Reserved 24 Questions & Answers For more information log in to: www.tallysolutions.com

25. © Tally Solutions Pvt. Ltd. All Rights Reserved 25 Thank You