1. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 2 Getting Started with Outlook 2007

2. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall2 Objectives Configure Outlook Start and Navigate Outlook Read and Respond to E-mail Delete Outlook Information and Close Outlook Store Contact Information Manage Tasks Work with the Calendar

3. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall3 Start and Navigate Outlook Outlook’s major parts include: –Mail for e-mail –Calendar –Contacts –Tasks

4. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall4 Configure Outlook: 1 Upon opening Outlook for the first time it will ask you to setup your email account!

5. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall5 Configure Outlook: 2 Choose this option

6. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall6 Configure Outlook: 3a Automatic Configuration

7. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall7 Configure Outlook: 4a Error? Uh oh…

8. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall8 Configure Outlook: 5a Try Unencrypted – success!

9. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall9 Configure Outlook: 3b Choose this option

10. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall10 Configure Outlook: 4b Choose this option

11. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall11 Configure Outlook: 5b Scroll down and choose IMAP

12. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall12 Configure Outlook: 6b Click here to test the configuration

13. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall13 Configure Outlook: 7b If everything is OK, the test should return something like this:

14. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall14 Configure Outlook: Finish! Enter your name and initials…

15. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall15 Start and Navigate Outlook Your Inbox

16. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall16 Start and Navigate Outlook Personal Information Manager: –Stores information about people with whom you communicate, such as their names, addresses, and phone numbers –Allows for time management –Records appointments and meetings in a daily schedule –Keeps track of tasks in a personal to-do list

17. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall17 Start and Navigate Outlook

18. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall18 Start and Navigate Outlook Screen ElementDescription Title bar Displays the program name and the name of the window. The Minimize, Maximize/Restore Down, and Close buttons display on the right side of the title bar. Menu bar Contains lists of commands grouped by category. To display a menu, click the menu name. Standard toolbar Contains buttons for the most commonly used commands in Outlook. Which buttons display will depend on Outlook’s current view. Web toolbar Contains buttons that allow the Outlook Today pane to function as a Web browser. Navigation Pane Outlook Today A group of smaller panes containing shortcuts to Outlook’s components. The top part typically shows folders and the lower portion contains buttons to Outlook’s major tools. A summary view of your schedule, tasks, and e-mail for the current day.

19. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall19 Start and Navigate Outlook Individual folders store items, which are elements of information in Outlook: –Message –Contact name –Task –Appointment

20. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall20 Start and Navigate Outlook Outlook commands are organized in menus, which are lists of commands within a category. Toolbars are rows of buttons from which you can perform commands using a single click of the mouse.

21. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall21 Start and Navigate Outlook

22. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall22 Read E-Mail Received messages are stored in Outlook’s Inbox folder. Each message has a header, which displays: –The name of the message sender –The subject –The date and time sent, and sometimes other information

23. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall23 Read E-Mail

24. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall24 Read E-Mail

25. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall25 Read E-Mail Keystrokes for Moving within a Message Result Ctrl + EndMoves to the end of the message Ctrl + HomeMoves to the beginning of the message Page Up Moves up one window Page Down Moves down one window Up Arrow Moves up one line Down ArrowMoves down one line

26. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall26 Respond to E-Mail

27. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall27 Respond to E-Mail Print style: A combination of paper and page settings that determines the way items print Two predefined print styles in the Inbox folder –Table Style: Lists the contents of a folder on a single page and provides limited information about each item –Memo Style: Prints a single item on a single page and provides detailed information about that item

28. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall28 Delete Outlook Information and Close Outlook Managing the Inbox and other mail folders: –Organize messages into folders –Delete messages that are no longer needed You can create more folders for your convenience in order to organize your E-mail

29. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall29 Delete Outlook Information and Close Outlook

30. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall30 Store Contact Information A contact is a person or organization, inside or outside the organization. Such information includes: –Street and e-mail addresses –Telephone and fax numbers –Web page addresses –Birthdays and pictures

31. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall31 Store Contact Information

32. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall32 Store Contact Information

33. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall33 Store Contact Information

34. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall34 Manage Tasks

35. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall35 Manage Tasks A task is a personal or work-related activity that you want to track until it is complete, like: –Writing a report –Creating a memo –Making a sales call –Organizing a staff meeting

36. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall36 Manage Tasks

37. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall37 Work with the Calendar The Calendar stores scheduling and calendar-related information. The default location for calendar information is in the Calendar folder.

38. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall38 Work with the Calendar

39. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall39 Work with the Calendar The Appointment area is a one-day view of the current day’s calendar entries. The Banner area displays important calendar information including Day, Week, and Month view buttons.

40. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall40 Work with the Calendar The Date Navigator is a one-month view of the calendar that can be used to display specific days in a month. Task pane is a pane that can be used to schedule tasks.

41. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall41 Work with the Calendar

42. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall42 Work with the Calendar