1. Invigilation

2. Invigilation What is an invigilator?
The person in the examination room responsible for conducting a particular examination in the presence of candidates
They have a key role in upholding the integrity of the external examination/assessment process
The role of the invigilator is to ensure that the examination is conducted as per the JCQ ‘ICE’ booklet
JCQ

3. Invigilation Why do you need invigilators?
The invigilator is present at all times to ensure:
That all candidates have an equal opportunity to demonstrate their abilities
Security at all times - before, during and after the exam
That possible candidate malpractice is prevented
That possible administrative failures are prevented
JCQ

4. Invigilation Things an invigilator must do:
Be familiar with the following JCQ documents
JCQ

5. Invigilation Things an invigilator must do:
Give all their attention to conducting the examination properly
Observe each candidate in the examination room at all times
Must inform the head of centre if they are suspicious about the security of the examination papers
JCQ

6. Invigilation The requirements Written examinations:
At least one invigilator must be present for each group of 30 candidates or fewer
Practical examinations (Art timed tests, timetabled ICT and Science practical exams)
At least one invigilator must be present for each group of 20 candidates or fewer
On-screen tests
JCQ

7. Invigilation Starting the examination
The invigilator must ensure that:
Candidates are seated according to the set seating arrangements
Candidates follow the regulations of the examination
Candidates check to see that they have the correct paper and all the material they need for the examination
Candidates read the instructions on the front of the question paper
JCQ

8. Invigilation Starting the examination
Instructions for conducting examinations
Section 10, pg 18
JCQ

9. Invigilation Supervising the candidates Invigilators must:
Supervise candidates throughout the whole time the examination is in progress - giving their complete attention to this duty at all times
Remain aware of emerging situations
Move around the assessment area quietly and at frequent intervals
JCQ

10. Invigilation Malpractice and other Irregularities
Irregularities in the examination room must be recorded
If a candidate is suspected of malpractice, the invigilator must warn the candidate that he/she may be removed from the examination room
Remind invigilators that they must record what has happened in the examination room.
In a case of suspected malpractice, invigilators should remove and keep any unauthorised material
JCQ

11. Invigilation At the end of the examination
Instructions for conducting examinations
Section 14, pg 22
JCQ
Tell the candidates to stop writing
Allow candidates who arrived late or those with extra time to continue and tell them to stop working after the extra time allowed has passed
Make sure that candidates have put the necessary information on their scripts
Collect all scripts before candidates leave the examination room
Check that there is a script for every candidate marked as present on the attendance register
Check that the names on the scripts match the details on the attendance register
Put the scripts in the order shown on the attendance register
Check that candidates have used their correct centre and candidate numbers
Ensure that scripts are kept secure at all times until they are despatched

12. Invigilation On-screen tests
If possible use invigilators who are competent in the use of IT
During an on-screen test candidates may have to share access to a printer.
Remind your invigilators that work may need to be printed off outside the time allowed for the test
Candidates must not be prevented from doing so, however, they must be supervised at all times
Consider appointing an invigilator as a print monitor, collecting candidates’ printouts for them
JCQ

13. Invigilation – Three Step Guide
Name
CSO
Date

14. Invigilation Three step guide
Step 1 - Preparation
What skills do people need to be a good invigilator?
Where will you find suitable invigilators?
CSO – Step 1 Invig 3 step guide
What skills do people need to be a good invigilator?
Accuracy and attention to detail
Flexibility
Have an air of authority, yet can relate with students and staff
Team player
Reliable and punctual – ‘a safe pair of hands’
Ability to remain calm at all times
An invigilator should be asked whether he/she has invigilated previously
The head of your centre must be satisfied that he/she is a competent invigilator of examinations
Consider devising a standard template which each new invigilator is required to complete

15. Invigilation Three step guide
Step 2 - Training
Prepare a handbook for invigilators using appropriate sections from the ‘ICE’ booklet
Hold a training session for new invigilators
Hold an update meeting for your existing invigilation team so that they are aware of any changes
Make sure that invigilators are appropriately trained in their duties
CSO Step 2

16. Invigilation Three step guide
Step 2 - Training - Access Arrangements
Organise a training session for those who will be facilitating an access arrangement candidate
Photocopy and laminate the appropriate sections of the ‘pink’ booklet
Make sure that all those involved – invigilators, readers, scribes, prompters - understand the rules
Identify candidates with access arrangements on your centre timetable and on seating plans
CSO

17. Invigilation Hints and Tips
Use the QCDA Invigilation resources, particularly the Invigilation Three Step Guide
Be familiar with the JCQ ‘ICE’ booklet and the Notices
Do not try and do everything yourself
Trust your well trained invigilators
Make sure that invigilators know what is expected of them
Think about appointing a senior invigilator
Have a member of teaching staff present at the start of the examination
Keep a database of your invigilators and use them all regularly
Introduce your invigilators to the students
Joint presentation