1. Goals of this Session:  Bulletin Board – who is using, why, where could we do more? This feature has been available since 2010!  Web Forms – who is using, why, where could this lead?  Calendars … one more try? Bulletin Board/WebForms

2.  Web Forms and Bulletin Board: Who is Using  What is your primary communication tool with Parents?  Email, call outs, newsletters, website? Bulletin Board/WebForms Bulletin Board Web FormEmail This yr Parent Connect This yr SD72 42055,0001928 DELTA 22757519,1969832..60% SD22 643201,3372548 SD83 7355,464677 MLAKE 712971275 S OAKS 12083,1471107 RETSD 0033,1770

3. Parents are online … Pre-requisite or Opposite? –Currently best district over 50%, but most are still around 10%! PC/SC – Should not just be a casually used application – it should be your Admin “Facebook” with Parents/Students!  It is critical that all user groups are online with PC/SC? We feel strongly that if you are not moving in this direction – something bad is going to happen!  How to get them there, how to keep them coming back  Use STU.557 to gauge success in Parents logging on  Deb is having a session on Parent Connect Thursday PM ! Bulletin Board/WebForms

4.  Bulletin Board STU.325  More like “Facebook” wall post rather than an email  Directed to everyone.. In web form you can direct it to just grade 12’s, all those in English … but not in BB  Auto on/off for timeframe and be sensitive to not leaving it up there forever!  Consider creating numbering to know difference between one time messages (can delete) and messages that you keep around/annual  Use HTML to spruce it up  BOLD text  FONT text  BREAK  HYPERLINK text Bulletin Board/WebForms

5. Delta - Bulletin Board Examples Bulletin Board/WebForms 3/18/11 6/30/11 DSS Automotive Program feature 4/14/11 4/27/11 Scholarships Applications 7/08/11 8/31/11 June 2011 Final Report Cards 9/01/11 6/12/12 Absentee Reporting 9/06/11 9/07/11 Welcome to our new message boa 9/24/10 9/28/10 Welcome to our new message boa 1/27/11 2/09/11 DEVON GARDENS NEWSLETTER #9 1/27/11 1/28/11 Hot Lunch Day 4/18/11 4/28/11 Newsletter #13 Posted 3/07/11 3/14/11 PARENT TEACHER CONFERENCE APPO 3/11/11 3/18/11 INTERIM REPORTS 10/27/11 10/27/11 Grade 9 Take Our Kids to Work 10/25/10 10/28/10 Grade 12 Parent Night 5/13/11 5/27/11 DEL VIEWS - MAY 2010 NEWSLETTE 11/04/10 11/19/10 Grad Cruise - Thur Nov 25th 11/12/10 11/25/10 Post-Secondary Info Sessions 11/17/10 11/30/10 Term 1 Report Cards 11/23/10 12/07/10 Honour Roll and G Award List - 12/06/10 12/17/10 Delview's 4th Annual Christmas

6. Bulletin Board/WebForms

7.  Web Forms STU.328  Looking for online approval/signature on forms rather than paper!  Directed to just the intended audience – not necessarily to everyone  Reporting and auto-email based on response/lack of  Incredible potential to reduce 1000’s of pieces of paper and management of it!  Definitely could be a reason to put the horse before the cart.. Politely ‘force’ parents online to respond. Bulletin Board/WebForms

8.  Web Forms  Create the Form Information STU.328  Decide on things like due date, what to do with form and info each year  Use AdminConnect to attach a document that would be included with the form  Parents respond to the form or you can manage in STU.328  Use STU.558 to report on responses. If form is marked CLS this report is also available to the appropriate teacher(s) and just for their students in their TeacherConnect reports  Use STU.525 to remind/email parents who have not responded or have responded in a certain way Bulletin Board/WebForms

9. Delta - Web Form Examples Bulletin Board/WebForms IEPCONFIRM 12/06/11 6/30/12 1/31/12 IEP Approval MATH8ESSFT 2/23/12 3/05/12 3/02/12 Math 8 Essentials Field Trip SRBBALL 1/04/12 1/06/12 1/05/12 Senior Boys Basketball Victori STUINFO 8/08/11 6/30/12 9/16/11 Student Information Verified VIDEOPERM 8/15/11 6/30/12 9/16/11 Parental Consent Photographs/V WEDAY 10/01/11 10/13/11 10/08/11 WE Day Permission Form INFORELEAS 8/19/11 10/15/11 9/15/11 Student Information Release STUEMGREL 8/19/11 9/15/11 9/15/11 Student Emergency Release Form DEMOGRAPH1 9/23/11 6/30/12 9/30/11 Family Demographic Information EMERGRLS 9/23/11 6/30/12 9/30/11 Emergency Release Information FRUITVEG 9/23/11 6/30/12 9/30/11 Fruit and Vegetable Program Pe VIDEOPERMS 9/23/11 6/30/12 9/30/11 Photographs/Video/Website Cons WALKFLDTRP 9/23/11 6/30/12 9/30/11 Walking Field Trip Permission DEMOGRAPHI 9/07/11 6/28/12 10/31/11 FAMILY DEMOGRAPHIC INFORMATION EMERGRLS 9/07/11 6/28/12 10/31/11 EMERGENCY RELEASE FORM FRUITVEG 9/06/11 6/29/12 10/31/11 FRUIT & VEGETABLE PROGRAM PERM FRUIT&VEG 9/06/11 9/01/12 11/01/11 Parental Consent for the Fruit VIDEOPERMI 9/01/11 6/30/12 5/01/12 Video Permissions DEMOGRAPHI 8/30/11 6/30/12 9/30/11 Family Demographic Informatio

10. Bulletin Board/WebForms Use Category of CLS for homeroom/course in order for TC to be able to report on it

11. Bulletin Board/WebForms What is looks like to the Parent

12.  Web Forms - Special Cases  New STU.330 to manage all forms for a particular student. Will bring up all applicable forms for that student for you to view and/or edit.  New STU.648 Mass Add a WEB Form Response by Tag/Student. Mass add a response to a form for all students with a specific tag, a specific student and/or students, (ie: answer on behalf of all the international students)  Handling multi-year forms (re-use) and responses (some responses last for the lifetime of that student at the school)  Mark the Form appropriately with and F or B  In new year use option STU.548 **Add this to your yearstart/end notes ** Bulletin Board/WebForms

13.  Calendars  Maintainable in AdminConnect  Can control by category which items appear to AC,SC,PC  Use to paste the monthly calendar into your newsletter  If your IT is really good.. Can download the nightly calendar and update your other website(s) Bulletin Board/WebForms

14. Code: 2 School: 001 District: 444 ATT.212 Description: SCHOOL MEETING/EVENT Include in Parent Connect: Y Include in Teacher Connect: Y Include in Admin Connect: Y