1. ₮A Few F11 history considerations/new things ₮Intro to PRO.200 position hierarchy table and thoughts to being able to auto-generate an organizational chart ₮Discuss CIMS Phone Extension potential – keeping track of office telephone extensions ₮Ideas in secret die. They need light and air or they starve to death. – Seth Godin

2. ₮Problem when two lines are the same – prints person only once with only the one line BUT total includes all of the lines ₮** Must make those lines unique! SMITH, JAMES ACTIVE 20444 Seniority Date 9/16/15 Orig Hire Date 9/06/05 TEACHT CM Loc Posn FTE/HRS SubTy From To TY Comment Skills Status.00 0/00/00 0/00/00 84 TEACH 50.00 TERM 9/02/14 6/30/15 AT NEW POSI RESOUR 84 TEACH 14.28 TERM 9/02/14 6/30/15 AZ *2ND ADD RESOUR ISP WKLD INCR 84 TEACH 28.57 TERM 9/02/14 6/30/15 AZ RESOUR ISP 94 TEACH 100.00 PERM 9/06/05 6/27/08 AT RESOUR RES

3. ₮Reminder: Use F13 Function ₮Reminder: Order from top … If you are a Sub/TOC and a teacher which line should be first? ** Importance of having a forward dated A? line ** Other A? like Lines - Casual Support Staff on F11

4. ₮99% of the time you are looking to EIS.380 to do your work but for mass changes and special occasions PRO.300 ₮Eg: Need to check my custodian work locations PRO.300 ‘I’ndex by ‘5’ Custodian.. Then ‘C’ ‘C’ ‘C’

5. ₮Nice Profile available on employee lookup.. Required ZEX format ₮Reminder: Fantastic Experience report PRO414 from Exp TAKE TWO INC. 300 - 207 FORT STREET WINNIPEG, MB CHERYL M. AFINOGENOV 122 MAIN ST BOX 695 LA SALLE, MB R5R6T6 Location Position SubType Type Start Dt Stop Dt Status FTE/Hours Months Days ------------------------------------------------------------------------------------------------------------------------------- - WACHOVIA SECONDARY SCHOOL TEACHER TermT Term Teacher AT JUL01/12 JUN30/15 RECALL.2500.09 1 WACHOVIA SECONDARY SCHOOL TEACHER TermT Term Teacher AT JUL01/12 ONGOING RECALL 50.0000 17.00 294 REXALL SECONDARY SCHOOL CUSTODIAN TermT Term Teacher AC FEB02/13 ONGOING SECONDMENT 4.0000 13.50 308 DISTRICT OFFICE CUSTODIAN Head Caretaker LC JAN14/13 JAN30/13 MEDICAL 8.0000 DISTRICT OFFICE CUSTODIAN Head Caretaker AC SEP01/11 JAN14/13 SECONDMENT 8.0000 MILE ONE MIDDLE SCHOOL VICE-PRINCIPAL Rover AT SEP01/08 JAN30/13 RECALL 100.0000 53.00 892 JOE LOUIS ELEMENTARY SECRETARIAL CLERK ADMIN AS JUN30/05 JUN30/12 7.0000 -------------- 83.59 1495

6. Record Types … Oh so important in nightly jobs, loads, EC ₮A? – all Active (admin, Support, EA, Maint, Teacher, Grant) ₮L? – all Leaves ₮S? – Sub Staff Sub Teachers, Sub Clerical, Casuals.. Don’t setup a Cx and a Sx (some have) ₮V? – Vacant positions = fake staff ₮Be cautious about defining position codes, 95% of the time you just need a sub-type, i.e. don’t create 3 positions for different department administrators, create one “administrator” with 3 different sub-types of department ₮How to mark student teachers? Sx ₮How to mark seconded staff you are not paying Ax

7. ₮Potentially create more than one employee named Vacant Teacher, Vacant Maint, Vacant Support ₮When a position becomes vacant.. In that real person’s F11 record that you are ending F13 – copy first ₮Once finished with the employee go to your F11 of the appropriate vacant employee and in an appropriate spot (location?? Date??) ₮Upon hire … do the reverse ₮Result: For any date(s) you can report on what your vacancies were.

8. ₮PRO.200 ability to describe what positions report to whom ₮Excellent Org Chart ability PRO.801 then to Visio Position: TEACHER Teacher Location: 001 WACHOVIA SECONDARY SCHOOL Sub-Type: REPORTS TO: Position: PRINCIPAL Principal Location: 001 WACHOVIA SECONDARY SCHOOL Sub-Type: Name, Title, Location, Phone, Reports To Donna Bell, Teacher, Wachovia,123-1234, Deb Pfrim, Principal Deb Pfrim, Principal, Wachovia,123-4567, John Smith, Superintendent

9. ₮For years … we have been preaching H/R (in terms of the F11) is first to know. ₮This is of course under the pretence that H/R is in control of ‘the hire’. ₮If this is not the case … this deserves SERIOUS discussion and process review. ₮Should more people be involved in the F11 line? Are the Supt Secretaries or Supt level accessing F11? … It could be ‘the game changer’.