1. Goals of this Session: Quick Walk-through of product and highlight newest features to ensure districts are utilizing Q and A on what else this product should/could be doing Confirmation of who is using: Fort McMurrayMlake WSDSeven Oaks PLPSDRETSD (Subs only) Online Apply

2. Creating the Job Are you using the Email to Location and Lists? Are you still producing hardcopy(s) ???

3. Online Apply Posting the Job New Subscribe button Post your own posting document OK but email Y uses CIMS ‘P’ed copy to email out!!!

4. Online Apply Applying Online Greyed out fields so user is aware no changes Utilizing skills page?? Utilizing Categories ?? Evan a baby could do this

5. Online Apply Reviewing/Hiring New Sort Fields Select skills Options Applicant s Ability for AC to add interview results, participate in comments, ratings, interview dates Limitation of only one interview attach Should there be more and if so are there other type names or just all INT ??? Eg: PLPSD attaches completed references so Admin can see but then cannot add INT

6. Reference Collection Processes –Expect applicants to get their reference forms to their references, have them complete and submit –From CIMS use POS.528 to prepare/send out reference paperwork Online Apply Expecting REFEREE Overlay

7. Setting up for Interviews –Are districts using the Interview fields / Reporting / Emailing to setup and arrange for interviews? Do in Core or AC Online Apply

8. Reporting –New Build File POS.521 ‘H’ired, better breaking, nicer report now Online Apply Ref: POS.527 TEST SCHOOL DIVISION Page 1 Date: 3/26/12 JOB POSTINGS SUMMARY Time: 13:39:17 POST RANGE 1/01/12 - 3/26/12 Postings - Locn(s) Posn(s) ---------------------------------------------------------------------- SHORT NON-SHORT POSTING STATUS CANDIDATES WITHDRAWN LISTED LISTED INTERV ---------------------------------------------------------------------- TESTCUPE CLOSED 0 0 0 0 0 1101184 HIRED 5 1 5 0 0 1101192 CLOSED 7 0 7 0 0 1101193 HIRED 6 0 6 0 3 POS.524 NUMBER OF POSTINGS 76 TOTAL FTE 18.7500 APPLICATIONS WERE RECEIVED AS FOLLOWS: # CANDIDATES % # APPLICATIONS % # MALES 53 19.3 # FEMALES 128 80.1 GRADUATES 3 1.4 4.9 EXTERNAL 105 47.3 170 38.4 INTERNAL 88 39.6 188 42.4 OTHER 33 14.9 81 18.3 TOTALS 222 103.2 443 100.0 PERMANENT/TERM POSITIONS REPRESENTED: # POSITIONS % FTE % PERMANENT 16 34.8 1.000 7.8 TERM 30 65.2 11.750 92.2 TOTALS 46 100.0 12.750 100.0

9. Hiring –Updating the Posting with who was Hired, Hire Type, Category to help with statistical reporting (new grad, minority, …) –In PRO.300 “F4”ing on the posting to autofill - avoid mistakes! Online Apply

10. Newest Features –New option in short list codes (POS.217) : Allow admin to attach interview results ‘package’ right onto applicant from their job posting … anyone using? PLPSD using at Board Office to attach submitted reference information. Unfortunate - cannot use for both! –New auto-short list to have applicants appear immediately to admin. New Exclude from AC ‘D’ to not show the posting to admin at all until the deadline date –Enhanced screening worksheet (POS.520) to default to exclude those not shortlisted ‘Y’ to limit the report –Enhanced Posting letter (POS.522) to exclude hired Y/N so you can run your ‘Thanks for applying’ letter and auto efile them without having to worry about the hired person. Online Apply

11. Newest Features –Enhanced JC screen to grey-out items like district email, teacher certificate# etc. to help them understand this info is not editable. ALSO suggest districts add instructions to JC-0002 PAY.324 –Enhanced Email POS.525 options to include short list codes, be able to send to just hired or all but hired.. Don’t forget about this ability to email - great communication tool! – **COOL** New Subscribe feature in JC Applicant can choose to Subscribe and Unsubscribe Email address appears in POS.304 (CIMS Core) for you to know/see/manage New CIMS nightly job looks for any new postings and automatically email notifies all of the subscribers Online Apply

12. Challenges and Goals –Still an issue with applicant info potentially being inputted with accents and other non-standard characters. Watch for it – and correct it if/when that person becomes hired! –Packaging up the post-hire documents into one neat ‘as at that posting’ set of information. Looking at PDFtron, PDFBox, ASPOSE PDF KIT, CUTEPDF SDK, Nitro - iSeries API’s that can automatically merge unlike things together into a single PDF … –You can use Adobe Map to Folder Add all Files SAVE Online Apply

13. Regarding packaging the app docs into one –If the issue is simply to ensure that if a job posting ever had to be reviewed we could produce what was attached at that time then: PROPOSE: Create a CIMS Core option - copy all applicant contents to posting. This would –create a folder /jobposting# –copy all of the app stuff for all the candidates to this - as a second copy for safe keeping?? Online Apply