1. Developing Grant Sub-agreements Campus Forum July 23, 2008

2. Team Members: Diane Barrett Sandi Robins Susan Dahmen Sharon Vetter Jo Beth Dudley George Watson Steve Hahn Berta Ostrander

3. Problem Statement: (mission/scope) UW-Madison loses prestige, collaborative research time, and money when our outgoing sponsored project sub- agreement process is inefficient.

4. Current Process for Creating an Outgoing Sponsored Project Sub-Agreement Time duration not available 1 day minimum / 2739 days maximum / 353 days median / wide variation * [---------------------------------------------] [----------------------------------------------------------------------------------------------------------------] 2.5 days minimum / 1139 days maximum / 15-25 days most common * Time not available [----------------------------------------------------------------------------------------------------------------------] [-------------------------------------] (* n = ~ 400 records extracted from the Sub-Award Tracking System and the corresponding Requisitions for the fiscal year 2007)

5. Data/Current Findings: Part One of Current Process – Cycle Time: 1 day minimum /2739 days maximum/353 days median Part Two of Current Process – Cycle Time: 2.5 days minimum/1139 days maximum/15-25 days most common

6. Proposed Solutions:

7. Benefits of Proposed Solutions: Number of times a requisition is handled reduced from 9 to 2 PI will no longer be required to initiate a requisition Number of process steps reduced from 12 to 5

8. Questions/Feedback Learn more @ http://www.vc.wisc.edu/apr