1. 1 Public Procurement Online Monika Elschner www.bescha.de

2. 2 Procurement Agency of the Federal Ministry of Interior Central purchasing agency for 26 authorities Annual procurement volume of between 250 and 350 Mio. Euro 3000 contracts each year Procurement everything but no public works

3. 3 Budget

4. 4 Project Goals Bring current procurement business processes to the internet Completely paperless Reliable Liable Secure Usable Customizable Interoperable  Increased efficiency through accelerated communication

5. 5 Pilot project BundOnline 2005Federal-level e-Government – Initiative BundOnline 2005 Public Procurement OnlineOne-for-All-Services Public Procurement Online

6. 6 authorities Virtual marketplace procurement agency industry 1 Virtual marketplace industry 1 authorities 2 3 industry 2 3 authorities Virtual marketplace 4 Sub-projects

7. 7 Using signed Java Applets Using pdf-format Development of digital signature Plug-In for Adobe Acrobat (jSign ® ) Using different Trustcenters for digital signature Building and running Public-Key- Infrastructure for encryption Using Linux for the server Technical details eTendering

8. 8 The Business Solution: Some Screenshots The Web Interface overview of tendering invitations with 1-click-application The Offer Assistant secure up- and download of tendering documents and offers Acrobat® Approval with jSign® enhanced for smartcard-based signature creation and verification

9. 9 The Core Business Process Supplier Procurement Official Procurement Official Bid form Template 1 2 3 Bid form Template 1 2 3 Customized bid form 1 Item1 2 Item2 3 Item3 Customized bid form 1 Item1 2 Item2 3 Item3 VGhpcyBpc yBhIGJhc2 U2NCBlbm3 Qgc3Ry50Y 98ejo Customized bid form 1 Item1 2 Item2 3 Item3 Customized bid form 1 Item1 2 Item2 3 Item3 Filled bid form 1 Item1 €10 2 Item2 €15 3 Item3 €35 Filled bid form 1 Item1 €10 2 Item2 €15 3 Item3 €35 Sjeisl29djslI EDC3rDKw 0JLD8dks4 8dkslJDJe8 Kdjls7ww Filled bid form 1 Item1 €10 2 Item2 €15 3 Item3 €35 Filled bid form 1 Item1 €10 2 Item2 €15 3 Item3 €35 Filled bid form 1 Item1 €10 2 Item2 €15 3 Item3 €35 Filled bid form 1 Item1 €10 2 Item2 €15 3 Item3 €35 Adobe® Acrobat® Procurement Assistant Electronic Tendering Module Offer Assistant Adobe Acrobat Approval Opening Assistant Offer Assistant jSign® Plug-In for Adobe Acrobat

10. 10 Hard- and Software

11. 11 Virtual Marketplace Guidance Comfort Flexibility Coherence Security Transparency

12. 12 Login 4 phase describes the using of the virtual marketplace Registration User code Password Alternative use of ID Card or signature card Information Online Catalogue Electronic shopping basket Variable approval procedures Acknowledge- ment delivery Solution Authorisation Contract Order

13. 13 Technical details Virtual Marketplace Exchange of data HTTP/S xCBL cXML BMEcat (German format) Classification of products eClass (German format) External configurator OCI (open catalogue interface) Digital signature jSign ®

14. 14 2000: Planning of overall project Formation of project group 2001: Elaboration of necessary concepts Creation of the prototypes 2002: Trials of prototypes with selected partners 3. May 2002 Start of Subproject 3 “e-award” 2003: Further operation of pilots in active services  April 2003 Start of Subproject 2 “workflow”  Roll-Out of Subproject 3 “eTendering”  March 2003 Start of Subproject 4 “virtual marketplace” Schedule of time planning

15. 15 Realisation and planning 2003 eTendering 12 authorities 230 elektronic tendering processes Virtual Marketplace 10 contracts 3000 products 25 authorities 2005 about 150 authorities all electronic processes (federal-level)

16. 16 Information: www.beschaffungsamt.de www.evergabe-online.de