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System Functionality for Fiscal Staff Becky Marks, Child Support Specialist II, San Mateo County Audrey Straetker, Child Support Specialist III, San Mateo County Natasha Bertsch, Accounting Technician, Sacramento County
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Agenda ■Tasks ✷ System Generated ✷ Balance Regeneration ■Adjustments ✷ Physical vs. Logical ■Welfare Futures ✷ D istribution and Drawdown ✷ Quirks, Adjustments and SAT ■Mixed Assistance ✷ Mixed Aid and Mixed Debt Types ✷ CSE vs. SAT ■Interest ✷ No Interest Charges ✷ Unconventional Interest Charges
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Tasks ■Financial System Generated Tasks ✷ BR001 Run Balance Regeneration to Review Collections Created by any type of SIBR ✷ FM009 Run Balance Regeneration Created by participant aid update Created on all cases with financial accounts ✷ FM081 CUCA Inactivation Created by child split balance regeneration ✷ CM116 Discontinuance of Foster Care Prevents suspended collections (Erroneous Pass-on)
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Balance Regeneration ■Distribution and WIBR ✷ WIBR Report lists collections for possible adjustment Not all collections listed need to be adjusted ✷ You may have to adjust collections not listed on the WIBR report. The WIBR report will not alert you if: The new distribution is to non-welfare futures The new distribution will require disregard or excess ✷ WIBR start date default has changed Previously default to conversion date or first financial transaction Now CSE will try to anticipate the appropriate start date
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Adjustments
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Physical Adjustment Correct payment source Add/Remove logical collection (split) Correct date of collection (State only) Add interstate fee Logical Adjustment Change disbursement Correct identification Reallocation Welfare futures…more later Physical Adjustment vs. Logical Adjustment
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Adjustments ■Physical Adjustments ✷ Locks all logical collections until complete ✷ Backs out all logical collections when: Changing date of collection Changing payment source ✷ Backs out only affected logical collections when: Adding or removing a logical collection (splitting logical) Adding interstate fee
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Adjustments ■Logical Adjustments ✷ Affects all cases with allocation ✷ Recalculates allocation and disbursement based on active balances Use non-standard to retain original allocation ✷ Creates receivables for disbursed money ✷ New limited functionality of futures field in non-standard distribution
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Adjustments CAUTION: ✷ Non-Welfare annual fees ✷ Excess/Disregard disbursements ✷ Multiple collections on same date of collection ✷ Welfare futures... seriously more later ✷ Allocation to multiple cases ✷ Voluntary payments
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Welfare Futures
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■Distribution to Welfare Futures ✷ Payment applies in an aided month ✷ Payment is eligible for futures Withholding NCP Regular Hold Futures consent ✷ All other balances are satisfied It is important to distinguish between distribution to welfare futures and the welfare futures drawdown transaction.
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Welfare Futures ■Welfare Futures Drawdown ✷ Held in futures account until end of month ✷ When current is charged, money moves from futures to obligation ✷ Disbursement occurs based on obligation type
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Welfare Futures
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■Welfare Futures Quirks ✷ Legal date of collection (LDOC) determines distribution to welfare futures ✷ Welfare futures drawdown cannot happen retroactively Holding until end of month = month when original distribution occurs ✷ Recoupment happens in the month of drawdown, not LDOC ✷ Amounts applied to welfare futures never redistribute with balance regeneration Inflated interest charges
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Welfare Futures CAUTION ■You may run in to issues if: ✷ A payment comes in with a prior month LDOC ✷ You adjust a prior month welfare futures payment that will go back to welfare futures Disburse money to CP due to aid status change Upward modification of current Erroneous excess
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Welfare Futures ■Adjustment Workarounds ✷ Temporarily change aid records to non-welfare for month of LDOC Payments will disburse as non-welfare futures ✷ Adjust a different payment to accomplish the same goal ✷ Add a temporary CUCA to set balances to what you need for the adjustment Know your case! No solution fits every scenario.
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Welfare Futures ■Welfare Futures and the SAT ✷ Distribution to welfare futures, and the welfare futures drawdown, are not included in the CSE extract file. ✷ Payments must be manually added or updated, to include welfare futures amounts, and may need to be directed to the appropriate account based on actual disbursement.
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Mixed Assistance
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■Mixed Assistance ✷ Indicates at least one of the IV-D dependent(s) actively associated to the IV-D case has a Participant Aid Status that is different than the overall Case Assistance Status. MFG/SSI Dependent(s) not in household, emancipated or deceased When any participant has an open ended welfare record
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Mixed Assistance ■Mixed Debt Types ✷ Unassigned child support with Assigned medical support ✷ Assigned child support with Unassigned spousal support
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Mixed Assistance ■How to handle in SAT ✷ Sub-case audits Distribution hierarchies Double credits ✷ Same audit, multiple debt types Directing payments Spousal Support
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Interest
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■When Interest will NOT charge: ✷ Accounts tied to an inactive court case number ✷ Income Withholding interest waiver Arrears + Interest < Current + OOA ✷ Interest suppression
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When Interest Charges Unconventionally ■Support Order Detail / Additional Term Information / OOA Interest Accrual Method
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Becky Marks, Child Support Specialist II, San Mateo rmarks@smcgov.org (650) 363-1912 ext. 6943 Audrey Straetker, Child Support Specialist III, San Mateo astraetker@smcgov.org (650) 363-1912 ext. 6938 Natasha Bertsch, Accounting Technician, Sacramento bertschn@saccounty.net (916) 875-7305
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