1. 1 1 Word Processing Part I

2. 2 Overview nDefinition of Word Processing nAdvantages of Using a Word Processor nWord Processing Terminology

3. 3 Definition of Word Processing nManipulates text data to produce a letter, report, memo or any other type of correspondence nGrouping of related words, sentences and paragraphs is a document nCreate, modify, store, retrieve and print all or part of document

4. 4 Advantages of Using a Word Processor nIt won’t improve your typing speed nDoes make it easier to correct and modify the document nWord wrap eliminates concern about where to end a line nParticularly powerful for editing a document

5. 5 Advantages of Using a Word Processor nEasy insertion and deletion of text nAbility to combine text from two or more documents nAdditional support with spelling and grammar checkers nEasy to modify to the output formatting

6. 6 Word Processing Terminology nBold - produces dark or heavy print nCenter - centering text evenly between the margins nEdit - change or modify the document nFont - type style and size

7. 7 Word Processing Terminology nFormat - defines how printed document will appear; e.g. underline, boldface, print size, margin settings, line spacing, etc. nGrammar checker - checks for grammar, phrasing, capitalization nJustified - text is evenly aligned on both left and right margin

8. 8 Word Processing Terminology nSpelling checker - checks words or entire document for spelling nText data - any number, letter or symbol you can type on the keyboard

9. 9 Word Processing Terminology nWord wrap - automatic adjustment of the number of characters or words on a line; eliminates need to press Enter key

10. 10 Loading Word 97 nStart, Programs, Microsoft Word or nDouble-click on Word shortcut on the desktop nFrom the Microsoft Office Shortcut Bar, click on New Office Document, then Blank Document

11. Minimize, Restore/Maximum Close buttons Standard tool bar menu bar Formatting tool bar Status bar ruler document window scroll bars

12. 12 Using Office Assistant nAutomatically suggests help topics as you work nAnticipates your actions and responds with suggestions on performing related tasks nCan activate the Office Assistant any time its needed

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14. 14 Creating a New Document nPlanning - understand document’s purpose and what it will say nEntering - entering contents by typing into word processor nEditing - making changes to document, to correct errors and enhance content

15. 15 Creating a New Document nFormatting - enhancing to make more readable and attractive, such as boldface text, italics and bullets nPreviewing and Printing - displaying onscreen how document will look printed, allows for final changes before printing

16. 16 Entering and Editing Text nNew Word document like a blank piece of paper, but with many predefined or default settings nDefault settings contained in the document template

17. 17 Document Template nEvery Word document based on a document template nSettings are stored in the Blank document template nOther templates can be used to create different styles of memos, letters and reports

18. Document Template right paragraph indent.5 inch tap stops left paragraph indent Document section Line position of insertion point vertical position of insertion point document page number horizontal position of insertion point

19. 19 AutoCorrect nPart of Office 97 IntelliSense feature nMakes basic assumptions about text user is typing nUses assumptions to automatically identify and correct an entry

20. 20 AutoCorrect nCorrects for capitalization and spelling nCan prompt user by finishing common phrases

21. 21 Spelling and Grammar Checkers nAutomatically advises user of misspelled words or incorrect grammar nSpelling Checker compares typed words to those in a main dictionary nThose failing to match are identified as misspelled nUser can then correct herself or choose from menu of suggested words

22. 22 Spelling and Grammar Checkers nGrammar Checker looks for incorrect verb and tense agreements, verb forms, commonly confused words and others nWords and phrases identified with a wavy green line nUser can then edit, or choose from a menu of suggested changes

23. 23 Inserting and Deleting Blank Lines nIf insertion point is on a line above another line, and at the beginning or end of the line, press Enter key to nTwo ways of deleting a blank line nPressing the delete key nClick on Edit, Clear

24. 24 Inserting Characters nMove your cursor to the insert area nType in the text desired nAdd spaces if necessary

25. 25 Deleting Words nPosition your insertion cursor and press the Control Delete key

26. 26 Word Wrap nFeature that automatically decides where to end a line nText is “wrapped” to next line based on margin settings nSaves time - pressing Enter key only when starting new paragraph or inserting blank line

27. 27 Moving Around the Document Window nClosing and Saving Files nMoving Through a Document

28. 28 Opening, Closing and Saving Files nClosing nFile, Close menu command nFile Close button nSaving nFile, Save and Save menu commands nDiskette file save icon

29. 29 Moving Through a Document nMoving mouse nPgUp and PgDn keys nVertical scroll bar and buttons nHorizontal scroll bar and buttons

30. 30 Editing Key Summary Key nCtrl + Delete Action nDeletes word to the right of insertion point

31. 31 Editing Key Summary Key nCtrl + Delete nEnter Action nDeletes word to the right of insertion point nEnds a line and moves insertion point to next line or inserts a blank line

32. 32 Editing Key Summary Key n<-Backspace Action nDeletes character to the left of insertion point

33. 33 Editing Key Summary Key n<-Backspace nDelete Action nDeletes character to the left of insertion point nDeletes character to right of insertion point

34. 34 Editing Key Summary Key n<-Backspace nDelete nCtrl + <- Backspace Action nDeletes character to the left of insertion point nDeletes character to right of insertion point nDeletes word to left of insertion point

35. 35 Editing Key Summary Key nEdit, Undo Action nReverses your last action or command

36. 36 Editing Key Summary Key nEdit, Undo nEdit, Redo Action nReverses your last action or command nReverses the effects of Undo

37. 37 Displaying Special Characters nNormally hidden characters that display text characteristics nExamples nParagraph symbol nDots for spacebar

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40. 40 Selecting Text To select a word: nMultiple paragraphs Procedure: nDrag in the selection bar next to the paragraphs

41. 41 Selecting Text To select a word: nMultiple paragraphs nDocument Procedure: nDrag in the selection bar next to the paragraphs nTriple-click in the selection bar or press Ctrl and click in the selection bar

42. 42 Selecting Text To select a word: nWord Procedure: nDouble-click in the word

43. 43 Selecting Text To select a word: nWord nSentence Procedure: nDouble-click in the word nPress Ctrl and click within the sentence

44. 44 Selecting Text To select a word: nWord nSentence nLine Procedure: nDouble-click in the word nPress Ctrl and click within the sentence nClick in the selection bar next to the line

45. 45 Selecting Text To select a word: nMultiple lines Procedure: nDrag in the selection bar next to the lines

46. 46 Selecting Text To select a word: nMultiple lines nParagraph Procedure: nDrag in the selection bar next to the lines nTriple-click on the paragraph or double-click in the selection bar next to the paragraph

47. 47 Undoing Editing Changes nDelete the change nClick on the Undo button nClick on the Edit, Undo menu

48. 48 Documenting and Printing a Document nDocumenting a File nPreviewing and Printing a Document nDocument Preview nExiting Word

49. 49 general document properties

50. 50 summary document properties

51. 51 document statistics

52. 52 Previewing the Document nView onscreen how document will look printed out nEach page displayed in a reduced sized so that you can see the layout

53. 53 Print Preview

54. 54 Print window Print options