1. Supplemental Educational Services (SES) October 6, 2011 Title I Technical Assistance Session Ken Klau & Erica Adametz

2. Agenda  Timeline of Events  Background Knowledge  Massachusetts’ Conflict of Interest Law  Student Enrollment  Access to School Facilities  Health and Safety  Progress Reporting  Maintaining Relationships  Q & A  Resources  Contact Information Massachusetts Department of Elementary and Secondary Education 2

3. Timeline of Events DateEvent 7/29ESE published the List of Schools that May or Will be Required to Offer NCLB School Choice or Supplemental Educational Services in SY 2011-12 8/15Commissioner’s letters sent to Superintendents, Principals, and Title I Directors regarding preliminary Adequate Yearly Progress (AYP) results and Accountability Status 8/24SES Start-Up Memo #1 9/1FY12 SES contracts begin for approved providers 9/20Official release of AYP results to districts, schools, and the general public 9/26SES Start-Up Memo #2 Massachusetts Department of Elementary and Secondary Education 3

4. At this point in time, you should know…  Which schools in the district are required to offer SES  Which providers are approved to serve the district  The number of students that can be served based on the district’s per-pupil amount  How to prioritize eligible students when demand exceeds availability  Who to contact regarding setting up contract/agreements with the district  How the Conflict of Interest Law applies to district and external providers  Who in the district to contact regarding parent outreach  When all FY11 Title I/SES data was submitted to ESE Massachusetts Department of Elementary and Secondary Education 4

5. Massachusetts’ Conflict of Interest Law (G.L. c. 268A)  As it applies to external providers  External providers cannot hire anyone from a district to work with students from that district  There are no exemptions available at this time to permit full-time teachers in a district to work with external providers approved to serve the district  As it applies to district providers  Separating student enrollment from teacher hiring  Including payment for SES under the teacher’s regular contract  Teachers cannot tutor their own students  Online resources  ESE: http://www.doe.mass.edu/ses/conflict.dochttp://www.doe.mass.edu/ses/conflict.doc  State Ethics Commission: http://www.mass.gov/ethicshttp://www.mass.gov/ethics  Attorney of the Day at the State Ethics Commission  Telephone: (617) 371-9500 Massachusetts Department of Elementary and Secondary Education 5

6. Student Enrollment Guidelines  Be mindful of what you need to do in order to amend your grant later in the year to reallocate unspent funds reserved for NCLB School Choice/SES  Partnering with outside groups to help disseminate information  Ensure parents have a genuine opportunity to sign up to receive services (e.g., provider fairs, multiple enrollment windows, etc.)  Ensure fair & equitable access to school facilities for all providers  Document efforts  Understand the PPA and number of available “slots”  (SES Allocation $ Amount) ÷ (Per-pupil $ Amount) = # SES seats available  Ask parents to rank order providers and select subject(s)  Assess demand prior to prioritizing students/subjects  Prioritize students if not all can be served – and communicate this proactively to parents  Obtain meaningful consultation of parents with regards to writing the student learning plan Massachusetts Department of Elementary and Secondary Education 6

7. Access to School Facilities  Ensure providers are given access to school facilities using a fair, open, and objective process, on the same basis and terms as are available to other groups that seek access to school facilities  Assign on-site providers to schools after demand has been established  Assignments are based on parent demand, not school leader preference  Organization(s) with the highest demand should be given preference  No single organization should be advertised as the sole provider for a particular school  If there is equal demand among multiple providers who seek access to one facility, providers have access on a first- come, first-served basis (based on their longevity with the district)  If demand changes over the years, so should prioritized facility access Massachusetts Department of Elementary and Secondary Education 7

8. Health and Safety Requirements  Providers must have liability insurance and must furnish a copy of current policy to the district  Providers must ensure all staff are CORI’d (either by becoming an authorized CORI checker or by asking the district to perform a CORI check)  Provider must furnish list of names of everyone who has passed a CORI  District must share information about emergency procedures with providers who use school facilities, especially with provider staff who will be working in schools Massachusetts Department of Elementary and Secondary Education 8

9. Progress Reporting  Will services be in ELA, math, writing, science, or a combination of subjects?  How will the hours be divided?  Will the student be served individually (22 hours minimum) or in a group (25 hours minimum)?  Who will write the learning plan and set the goals?  The district has overall responsibility, but may delegate this to the provider, if the provider agrees. The district is responsible for approval of all learning plans.  What data will you use to set the goals?  What data should the district share for this purpose?  Are the number and nature of goals appropriate for the number of hours of tutoring the student will receive? Massachusetts Department of Elementary and Secondary Education 9  Are goals SMART?  Are goals written in a parent- friendly way?  Are goals consistent with student’s individualized services under Section 504?  Are goals consistent with the student’s IEP under Section 614(d) of the IDEA?  What is the timetable for sharing progress reports with parents and relevant district personnel?  At the end of the student’s program, can the student’s progress be summarized in one of the following ways:  Exceeded goals  Met goals  Made progress but did not meet goals  Made no progress toward goals?

10. Maintaining Relationships  Keys to maintaining a good relationship with providers:  Strive for proactive communication  Delegate a single contact person for the district and the provider  Establish a process for dispute resolution Massachusetts Department of Elementary and Secondary Education 10

11. Q & A  Questions and Best Practices regarding:  Massachusetts’ Conflict of Interest Law  Student Enrollment  Access to School Facilities  Health and Safety  Progress Reporting  Maintaining Relationships Massachusetts Department of Elementary and Secondary Education 11

12. Resources  List of Schools Required to Provide SES in 2011-12 http://profiles.doe.mass.edu/state_report/ayp2011.aspx?mode=school&orderBy  Find a Provider (State List of Approved Providers) http://www.doe.mass.edu/ses/search.aspx  FY12 (2011-12) SES Per-Pupil Amounts and Provider Hourly Rates http://www.doe.mass.edu/ses/SY11-12ppa.xls  Federal Non-Regulatory Guidance on Supplemental Educational Services http://www.ed.gov/policy/elsec/guid/suppsvcsguid.doc  Technical Assistance Handbook for District Administrators & SES Providers http://www.doe.mass.edu/ses/TAmanual.doc  Supplemental Educational Services (SES) and the Massachusetts Conflict of Interest Law http://www.doe.mass.edu/ses/conflict.doc  Sample Materials (learning plans, contract/agreements, policies) http://www.doe.mass.edu/ses/forms/attachmentc.doc Massachusetts Department of Elementary and Secondary Education 12

13. Contact Information Massachusetts Department of Elementary and Secondary Education 13 Websitehttp://www.doe.mass.edu/ses Phone(781) 338-6328 Emailsesproviders@doe.mass.edu