1. National Activities and the UK LOCKSS Alliance Adam Rusbridge (A.Rusbridge@ed.ac.uk)A.Rusbridge@ed.ac.uk EDINA, University of Edinburgh 10 th May 2011

2. Session Agenda UK LOCKSS Alliance Steering Committee Comparison of e-Journal Archiving Initiatives PECAN Project (Phase 1) “e-Journal Archiving for UK HE Libraries” White Paper JARVIG Committee 2

3. Governance of the UK LOCKSS Alliance Mission Statement: Cooperative organisation whose goal is to ensure continuing access to scholarly work in ways that are sustainable over the long term –Governance to ensure UKLA was driven by community –And that Support Service responded to community priorities Steering Committee –Phil Adams (De Montfort University) –Peter Burnhill (EDINA, University of Edinburgh) –Lisa Cardy (London School of Economics) –Lorraine Estelle (JISC Collections) –Geoff Gilbert (University of Birmingham) –Tony Kidd (University of Glasgow) –Adam Rusbridge (UK LOCKSS Alliance Coordinator) –Liz Stevenson (University of Edinburgh)

4. Steering Committee Activities Two meetings to date: April 2010, November 2011 –Minutes available on website –Next meeting tentatively proposed for Summer 2011 –Strategic plan signed off in January 2011 Collection Management Policies –What content is of priority and at-risk Technical Operation and Development –Usage of LOCKSS within institutions Community Outreach –Supporting other libraries Institutional and National Policy –How to contribute to national policy (DPC, RLUK) Finance, Activity and Resources –Achieving a sustainable organisation

5. Ensuring that “e” doesn’t mean ephemeral Published February 2010 by JISC Collections Overview of 3 main e-journal preservation initiatives relevant to UK HE community –UK LOCKSS Alliance –CLOCKSS –Portico Highlighted the differences –without making a judgment about their relative strengths and weaknesses 5 http://www.jisc-collections.ac.uk/e-journal-archiving-solutions/

6. Assurances of Post-Cancellation Access Pilot for Ensuring Continuity of Access Post-Cancellation –Phase One from September 2009 to January 2010. –Investigate how best to support libraries and their patrons to ensure they receive post-cancellation access to e-journal content Current Status –Pilot project to build a registry of entitlement –Containing reliable information on the journal content that has been subscribed by libraries via NESLi2

7. Recommendations from PECAN Phase 1 Registry of Entitlement and a Locate Facility –Implement real-world prototype based on NESLi2 Agreements. Central archive for NESLi2 journals –Monitor publisher policies towards access fees for post cancellation access –Ongoing review of library and publisher participation in archiving initiatives –Assess whether current models of post-cancellation access are sufficient –Further assurance of access is needed by locating content within UK-based systems and infrastructure: Central Archive –Operated under the policy control of UK HEIs. Provision of post cancellation in NESLi2 –Greater clarity during NESLi2 publisher negotiations over status of archival rights –Publishers need stated policy and provision for deposit of journal collections with an archiving organisation, with clear and satisfactory arrangement for long-term access –JISC Collections to assess the needs of the UK HE community: *To specify what is required of archiving organisations *To achieve consensus on criteria for one or more designated third party archiving organisations as default arrangement in its licensing work.

8. PECAN Phase Two JISC are funding two separate and parallel strands of activity, at EDINA and JISC Collections EDINA are to develop a prototype entitlement registry that matches up title information with institutional subscriptions and post-cancellation entitlement. JISC Collections will focus on the data collection and verification process –All subscription data for two NELSi2 publishers, all UK HEIs 8

9. “e-Journal Archiving for the UK HE Libraries” One outcome of PECAN: more coordination needed from JISC JISC commissioned Charles Beagrie Ltd –Draft circulated October 2010 Help universities and libraries implement policies and procedures in relation to e-journal archiving –supporting the move towards e-only provision of scholarly journals across the HE sector Draws together economic case for e-journal archiving Outlines emerging good practice in terms of policy and procedure for institutions Recommendations to JISC and UK HE community Four case studies highlight current practices and models 9 http://www.jisc.ac.uk/whatwedo/programmes/preservati on/2010ejournalwhitepaper.htm

10. Draft Recommendations from White Paper Consult internally with academics and identify concerns on continuing access and preservation; Evaluate potential benefits and savings from e-only; Assess fit against your needs for coverage, and service terms and conditions. Evaluate off-setting cost by using budget savings in areas such as binding; Implement clauses for sustainable content in collection strategies and policies; Develop an appropriate digital preservation strategy and implementation procedures for local and collaborative archives; Provide input on selection and service issues to service providers and your membership organisations; Plan testing of the archival services you adopt; With JISC Collections, develop license provisions for continuing access and relevant e-journal archiving solutions; Collect data on your continuing/perpetual access rights in e-journal licences. 10 UK LOCKSS Alliance to offer a formal response to these recommendations

11. JARVIG Committee: Remit and Role JARVIG: e-Journal Archiving Implementation Group –To determine most effective national e-journal archiving infrastructure for the UK HE sector, and then to support JISC to make sure the infrastructure can be put in place as fast as possible. Consensus that e-journal archiving services are both strategically sensible and increasingly robust and plausible as functioning services Gap in uptake between those concerned about continuing access, and the number that actually participate in current initiatives JISC to take firm and decisive action on behalf of the sector to define and deliver a national infrastructure for e-journal archiving. –In collaboration with relevant organisations –To accelerate and where possible resolve the remaining challenges. Uncertainty about effectiveness of long-term preservation measures. –How to reduce this 11

12. JARVIG Membership JISC Executive JISC Collections JISC Electronic Information Resources Working Group SCONUL RLUK UK LOCKSS Alliance British Library SCURL/SHEDL UKRR UK University representative UK National Library representative International representative 12

13. JARVIG: Aims and Objectives To reach a consensus on the appropriate response to the recommendations arising from the recent Beagrie White Paper on ‘E-Journal Archiving for UK HE Libraries’ To identify and discuss the components, linking elements, roles, actors and actions that will comprise and enable the infrastructure –Software –Staffing –Responsibilities To present and elicit reaction on the components, linking elements, roles, actors and actions that will comprise and enable the infrastructure To formulate a viable, detailed and costed action plan for a sustainable infrastructure for UK HE 13

14. JARVIG: Comments relevant to the UKLA Centralised ‘top down’ approaches were prominently discussed but there may be ways to better involve the community –Recommendation: Examine what can be done at group levels by the community Small publishers need repeated attention –Recommendation: Work with ALPSP to help small publishers with archiving; highlight platform such as Open Journal System to assist with archiving PECAN could play a significant role –Recommendation: Ensure PECAN includes careful examination of use cases LOCKSS needs to be examined: does LOCKSS address long-term preservation issues such as migration? –Recommendation: Examine potential extent and nature of the role of LOCKSS networks 14

15. Recap of UKLA Priorities for 2010-2013 To encourage the UKLA to be led more ‘by members, for members’, JISC has funded Community Development Activities (2010 – 2013). Continued identification of at-risk scholarly titles Develop well-defined policies and practices –Encourage their adoption Improve communication between the UKLA members –Engagement with the wider community, e.g. via DPC Develop active ‘self-help’ communities to share information Engage with other initiatives to encourage joined-up services –Benefit from ‘Shared Services’

16. Breakout session 16