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© MERLOT Tel Aviv, IsraelJune 2007 MERLOT Governance The Challenges of Managing a Virtual Academic Consortium Professor Sorel Reisman MERLOT Managing Director.

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Presentation on theme: "© MERLOT Tel Aviv, IsraelJune 2007 MERLOT Governance The Challenges of Managing a Virtual Academic Consortium Professor Sorel Reisman MERLOT Managing Director."— Presentation transcript:

1 © MERLOT Tel Aviv, IsraelJune 2007 MERLOT Governance The Challenges of Managing a Virtual Academic Consortium Professor Sorel Reisman MERLOT Managing Director

2 June 2007 © MERLOT Tel Aviv, Israel Presentation Outline Geographical Perspective History of MERLOT Governance – Participants & Organization Structure Library Partners Communicating in a Virtual World Other MERLOT Entities Managing Content

3 © MERLOT Tel Aviv, IsraelJune 2007 Geographical Perspective: Virtual Entity but Physical Presence

4 June 2007 © MERLOT Tel Aviv, Israel MERLOT – An International Consortium

5 June 2007 © MERLOT Tel Aviv, Israel Headquarters

6 June 2007 © MERLOT Tel Aviv, Israel A Closer Look

7 June 2007 © MERLOT Tel Aviv, Israel Even Closer

8 June 2007 © MERLOT Tel Aviv, Israel A Tourist Destination

9 June 2007 © MERLOT Tel Aviv, Israel The California State University

10 © MERLOT Tel Aviv, IsraelJune 2007 Origins of MERLOT

11 June 2007 © MERLOT Tel Aviv, Israel Brief History of MERLOT 1997 - MERLOT developed and hosted at Cal State University, Sonoma 1999 - The University of Georgia System, Oklahoma State Regents for Higher Education, University of North Carolina System, and the California State University System formed the MERLOT ‘cooperative’ 2000 –January – MERLOT cooperative sponsored 48 Biology, Physics, Business and Teacher Education faculty (12 from each system) to develop peer review standards/processes for on-line teaching-learning materials –April - other higher ed systems/institutions invited to join MERLOT cooperative. –July - 23 higher ed systems/institutions of higher education had become MERLOT Institutional Partners –New release of MERLOT website –Hosted by CSU at WestEd 2006 (August) – third release of MERLOT of website 2007 (June) – 47,000+ members and 17,000 library materials - TBA – mirror host in Sacramento, California – California Virtual College

12 © MERLOT Tel Aviv, IsraelJune 2007 Participatory Governance

13 June 2007 © MERLOT Tel Aviv, Israel Governance Participants Executive Director Staff Advisory Board Project Directors Council Editors Council Corporations Consortia MERLOT International Conference Committee Journal of Online Learning & Teaching Editorial Board

14 June 2007 © MERLOT Tel Aviv, Israel Partners

15 June 2007 © MERLOT Tel Aviv, Israel Executive Director Organization

16 June 2007 © MERLOT Tel Aviv, Israel Executive Director Advisory Board Organization

17 June 2007 © MERLOT Tel Aviv, Israel Executive Director Staff Advisory Board Organization

18 June 2007 © MERLOT Tel Aviv, Israel Executive Director Staff Advisory Board Organization Project Directors Board Members Editors

19 June 2007 © MERLOT Tel Aviv, Israel Executive Director Staff Advisory Board Organization Project Directors Board Members Editors MICJOLT

20 June 2007 © MERLOT Tel Aviv, Israel Executive Director Staff Advisory Board Organization Project Directors Board Members Editors MICCorporationsConsortiaJOLT

21 June 2007 © MERLOT Tel Aviv, Israel Executive Director Staff Advisory Board Members Organization Project Directors Board Members Editors MICCorporationsConsortiaJOLT Members

22 June 2007 © MERLOT Tel Aviv, Israel Executive Director Staff Advisory Board Members Organization 16+ 160+ 18 5-10 25 8 47000 Project Directors Board Members Editors MICCorporationsConsortiaJOLT Members

23 June 2007 © MERLOT Tel Aviv, Israel Community Participation TypeNumber Admin Team – CSU Office of the Chancellor employees ~ 8 FTE Advisory BoardVariable Sustaining Partners - Project Directors2 State System Level - Project Directors16 Campus Level10 Discipline Editorial Boards16+ Editorial Board Members≈160

24 June 2007 © MERLOT Tel Aviv, Israel Staff Locations Executive Director – Long Beach Managing Director – Newport Beach Webmaster – Seal Beach Director of Academic Programs – Dallas Director of Institutional Development - Oklahoma Developers – Huntington Beach, Arkansas, Las Vegas IT Support Staff – Phoenix

25 June 2007 © MERLOT Tel Aviv, Israel Staff Locations

26 June 2007 © MERLOT Tel Aviv, Israel MERLOT Added Value Access to the Partner Reserve A voice in the strategic direction of MERLOT Support of the peer review process in MERLOT to increase the value of the collection Seedling package – branded newsletter for localized institutional MERLOT communications Institutional Teaching Commons package for localized MERLOT-based faculty development presence JOLT package for online journal infrastructure replication Reduced MIC registration fee

27 © MERLOT Tel Aviv, IsraelJune 2007 Library Partners

28 June 2007 © MERLOT Tel Aviv, Israel Related Libraries

29 June 2007 © MERLOT Tel Aviv, Israel GLOBE Worldwide

30 © MERLOT Tel Aviv, IsraelJune 2007 COMMUNICATIONS Managing a Virtual Organization

31 June 2007 © MERLOT Tel Aviv, Israel GroupActual MeetingVirtual Meeting Staff Advisory Board Project Directors Editors Council MIC JOLT Meeting Schedules

32 June 2007 © MERLOT Tel Aviv, Israel GroupActual MeetingVirtual Meeting Staff Bi-annual retreat Partner meetings Weekly strategy Weekly operations Advisory Board Mid Year Meeting MIC As required Project Directors Mid Year Meeting MIC Monthly Bi-annual major Editors Council Mid Year Meeting MIC Monthly Bi-annual major MIC Weekly JOLT Mid Year Meeting MIC Monthly Meeting Schedules

33 June 2007 © MERLOT Tel Aviv, Israel Meeting Modes Actual –Staff Retreats – biannually –Mid Year Meeting: Staff, Project Directors, Editors Council, Advisory Board –MIC: Staff Editors Council Project Directors Joint session of EC and PD Advisory Board Virtual –Staff – Weekly Operations; Weekly Management –Project Directors – Monthly Operations; annually operations –Editors Council – Monthly Operations; annually operations

34 June 2007 © MERLOT Tel Aviv, Israel Executive Director Staff MIC Board Members Project Directors Advisory Board CorporationsConsortiaJOLT Editors Members Communicating with Members 16+ 160+ 18 5-10 25 8 47000 Webmaster

35 June 2007 © MERLOT Tel Aviv, Israel The Webmaster “Human Face” of MERLOT End User technical support Role of Webmaster non-existent 5-6 years ago 2006 - 2129 email/phone requests/issues 2007 (January to May) - 875 Webmaster responds almost 7/24 Issues which make up half of all inquires: Information requests (MIC, JOLT, contributing) Web Services Bad emails Profile needs to be updated/removed Unable to log in Peer review process/requests about peer review Remedy Reporting Analytics essential to process & site improvement

36 June 2007 © MERLOT Tel Aviv, Israel Vineyard Newsletter

37 June 2007 © MERLOT Tel Aviv, Israel Grapevine Newsletter

38 June 2007 © MERLOT Tel Aviv, Israel Extending the Community: Building Editorial Boards Taskforce – “editorial board in-training” Core group - 4+ motivated individuals including Chair Develop discipline taxonomy 100 – 150 submitted learning materials –20% with Assignments –20% with Member Comments Portal editor selected Declare Editorial Board Example - Fire Safety –Taxonomy – 1 month –Build Collection - 4 months –Training - 2 months –Oversight - 4 months

39 © MERLOT Tel Aviv, IsraelJune 2007 Other MERLOT Entities

40 June 2007 © MERLOT Tel Aviv, Israel MERLOT International Conference “The MIC”

41 June 2007 © MERLOT Tel Aviv, Israel MIC Committee Positions Volunteer committee Staff advisory liaison Strategic direction – staff defined Operations – committee led Logistics - event planning company Committee chair – may be host site person Weekly committee meetings Weekly MERLOT staff update

42 June 2007 © MERLOT Tel Aviv, Israel MIC Conference Committee

43 June 2007 © MERLOT Tel Aviv, Israel Journal of Online Teaching & Learning

44 June 2007 © MERLOT Tel Aviv, Israel JOLT Board

45 © MERLOT Tel Aviv, IsraelJune 2007 Managing Content

46 June 2007 © MERLOT Tel Aviv, Israel Distribute Content Management

47 June 2007 © MERLOT Tel Aviv, Israel Grapevine Newsletter

48 June 2007 © MERLOT Tel Aviv, Israel Grapevine Newsletter

49 June 2007 © MERLOT Tel Aviv, Israel Portal Content

50 June 2007 © MERLOT Tel Aviv, Israel Portal Template Institutional Teaching Commons

51 June 2007 © MERLOT Tel Aviv, Israel MERLOT About Us

52 © MERLOT Tel Aviv, IsraelJune 2007 Discussion

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