1. Title VI Project Directors’ Meeting Language Resource Centers

2. Purpose of Title VI Funding  Support centers and programs in U.S. institutions of higher education to strengthen capacity in area studies, international studies, and foreign languages to meet national needs.  Award area studies and language training fellowships to undergraduate and graduate students.  Create foreign language instructional materials, assessments, and surveys  Promote access to research and training overseas. Authorized under Title VI of the Higher Education Act of 1965, reauthorized in 2008 as the Higher Education Opportunity Act (HEOA)

3. IFLE and Grantee’s Roles and Responsibilities  Grantee Responsibilities – All outcomes and activities of the grant – Project Director’s Responsibilities  IFLE Program Officer Responsibilities – Technical Assistance – Project Monitoring

4. Grantee Responsibilities  Serves as legal entity to the Federal Government for the use of funds awarded  Supervise grant administration fiscal control and accounting procedures  Monitor sub-recipients – Audit Report – Site Visits  References: EDGAR §75.700-2, EDGAR §74.51 (a), and OMB Circular A-133 D. 400 Slide 4

5. Project Director Responsibilities  Manage and administer the grant  Communicate with IFLE program officer  Manage personnel and consortia – Personnel: the Associate Director/Coordinator is responsible for implementing LRC projects and activities. – Consortia: partnering institutions must report activities and outcomes to the PD  Cite International and Foreign Language Education (IFLE) as the funding source on all project-related publications, Websites, and press releases. Slide 5

6. Project Director Responsibilities, cont.  Cite the U.S. Department of Education as the funding source on all project-related publications, Websites, and press releases. (34 CFR §75.622) “The contents of this (insert type of publication, such as book report, film) were developed under grant # (insert grant #) from the U.S. Department of Education. However, those contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government.” Reference: EDGAR CFR 75.620 Slide 6

7. IFLE Program Officer Responsibilities  Technical Assistance  Programmatic and Fiscal Management – Project monitoring virtual and on-campus site visits – Performance reports review of project goals and objectives assess compliance – Travel requests – Administrative actions Slide 7 EDGAR allows the program officer 30 days to take action, e.g., approve, disapprove, or request more information.

8. LRC Grant Administration  Allowable Activities  Budgets  Travel Slide 8

9. LRC Allowable Expenses  Research  New materials and resources for elementary and secondary levels  Performance testing  Pre-Service and In-Service Teacher training (Authority: 20 U.S.C. 1123) [64 FR 7741, Feb. 16, 1999 ] Slide 9

10. LRC Budget  To conduct allowable activities  Revised budgets – (FY 2014 – 2017) – Adjustments allowed but must maintain scope of approved activities – Transfer of funds (without prior approval) allowed up to 10% of the total budget Slide 10

11. LRC Budget, cont.  Drawdowns – Draw cash as necessary – Keep to a minimum time between drawdown and disbursing payment – Return/reimburse for interest  Excessive Drawdowns – 50% or more of the grant in the first quarter; – 80% or more in the second quarter; and/or – 100% of the budget used by the third quarter of the budget period.  Sub-grantees/Sub-contractors Slide 11

12. LRC Budget, cont.  Carry over/Carry forward Unobligated Balances – Subsequent funding periods (FY 2015, 2016, 2017) – Prior approval not required but must be in the annual report Narrative Revised budget worksheet Recent Federal Financial Report (SF-425) Slide 12

13. LRC Budget, cont.  Time extension (no cost extension) – one extension for the grant cycle (FY 2014- 2017) – max. 12 months – Request in writing at least 10 days before expiration PR/Award number of the grant for requested extension; description of activities to be conducted during time extension; explanation(s) why the activity(ies) were not conducted during the performance period funds to be used during the time extension; and the proposed end date of the grant (not beyond the 12 month maximum) Slide 13

14. Travel  Allowable expenses for approved activities – hotel – airfare – meals and incidentals  Allowable purposes for travel – library acquisitions – establishing linkages – course development research – presentation at conferences related to expertise Slide 14

15. Travel, cont.  Domestic travel – within the scope of approved activities does not require approval hotel and M&I must comply with the institution’s schedule or the GSA per diem rate  Car travel – within the scope of approved activities does not require approval reimbursement for mileage and expenses must comply with the institution’s schedule or the GSA privately owned vehicle rate Slide 15

16. Travel, cont.  International travel (departures or incoming) – requires pre-approval from the program officer retroactive travel requests are not allowed and will not be approved – expenses include hotel, airfare, M&I cannot exceed the State Department’s foreign per diem rate – requires submission of a TAR in IRIS Slide 16

17. Travel, cont.  Travel Approval Request (TAR) in IRIS – Required 30 days before date of travel – Explanation/purpose of travel – Compliance with Fly America Act – Itemized use of federal funds – Travel must be within the grant cycle* * return after close of grant allowed with time extension Slide 17

18. Travel, cont.  Fly America and Open Skies Act – Code Sharing – Fly America Act Exceptions (including but not limited to) Bilaterial or multilateral air transportation agreement Foreign air carrier is a matter of necessity No U.S. carrier service on a particular part of the route U.S. carrier involuntarily reroutes on a foreign carrier Foreign carrier is less than 3 hours and equivalent travel on a U.S. carrier is at least double travel time U.S. carrier offers nonstop but would extend travel by 24 hours or more – Open Skies Agreements Slide 18

19. Grant Schedule and Performance Reports  Project period and budget periods  Continuation awards and risk management  Reporting Requirements – Evaluation GPRA Measures – Performance Measure Forms (PMFs) Slide 19

20. Project Period and Budget Periods Slide 20 FISCAL YEARBUDGET PERIODANNUAL YEARSUMMER 20148/15 /14 – 8/14/15AY 2014 - 2015Summer 2014 20158/15/15 – 8/14/16AY 2015 - 2016Summer 2015 20168/15/16 – 8/14/17AY 2016 - 2017Summer 2016 20178/15/17 – 8/14/18AY 2017 - 2018Summer 2017

21. Continuation and Risk Management  Continuation Awards – Non-competing funding – Provided after review of annual performance reports – Must make substantial progress  Risk Management based on: – Prior and/or current financial and performance – Compliance with federal audit requirements – Award history Slide 21

22. Evaluation and Performance Measure Forms  GPRA measures – LRC GPRA Measure 1: Percentage of LRC products or activities judged to be successful by LRC customers with respect to quality, usefulness and relevance. – LRC GPRA Measure 2: Percentage of LRC products judged to be successful by an independent expert review panel with respect to quality, usefulness and relevance. – LRC GPRA Measure 3: Efficiency: Cost per LRC project that increased the number of training programs for K-16 instructors of LCTLs.* Slide 22

23. Evaluation and Performance Measure Forms  Reporting requirements – Project performance reports in IRIS Annual performance reports due April 15 (extended to May 15 for FY 2014) Final performance report due by November 11, 2018 – Performance Measure Form (PMF) Slide 23

24. Links to Legislation  Program Legislation: Title VI, Part A, Section 602(a) and (b) of the Higher Education Act of 1965, as amendedTitle VI, Part A, Section 602(a) and (b) of the Higher Education Act of 1965, as amended  International Education Programs General Provisions: 34 CFR 65534 CFR 655  LRC Regulations: 34 CFR 66934 CFR 669  20 U.S.C. Section 11231123  Education Department General Administrative Regulations (EDGAR) Education Department General Administrative Regulations (EDGAR) Slide 24

25. THANK YOU! LRC Program Officer: Stephanie McKissic, Ed.D. stephanie.mckissic@ed.gov Please submit questions the program officer or to lrc@ed.gov