1. PowerSchool Attendance Reports Revision 1
The purpose of this revision is to present the attendance reports in PowerSchool.
The change from the original presentation is that reports requiring Period to Day Conversion Setups are now correct.
A list of the steps to setup the conversion are presented
NEW
Denotes a new page from presentation at meeting on Oct. 19
Purpose to review report setups and printouts for the system attendance reports in Power School
Review setups to view reports that require a period to day conversion
Review List of Nova Scotia Reports
Discuss possible additional required reports

2. Usually only run for unexcused after AM homeroom
Absentee Report
Single day only
Usually only run for unexcused after AM homeroom
Periods will list all periods in Bell schedule select one where attendance taken

3. Absentee Report
Functions will allow user to select print report and print Call List for absent students

4. Preparing to run attendance reports
NEW
Preparing to run attendance reports
Before doing any lengthy attendance report the attendance system should be refreshed by running “Refresh Premier Attendance views data.

5. NEW
This process can be lengthy depending on number of students and the date range. It is a good idea to run report using the processing option to run at night.

6. Attendance Count

7. List of periods in the day
Attendance Count
List of periods in the day

8. Class Attendance Audit
Select Teacher(s) hold ctrl down for more than one

10. Consecutive Absences Report

11. Consecutive Absences Report
Seems to report multiples
Gammon has 3 days of 0SS but got two of each.

12. Consecutive Absences Report
5 OSS days for Cayle

13. Consecutive Absences Report16
16 of each 16

14. Meeting to Period attendance conversion
NEW
Review attendance codes
Review attendance code categories
Review period to day attendance conversion setup
Remember to run Refresh attendance views data report

15. Review attendance codes
NEW
At the school level all codes must be set to Yes for counts ADA

16. Review attendance code categories
NEW
Review attendance code categories
At the school level check to that the codes should be listed and not as numbers

17. Review period to day attendance conversion setup
NEW
Depending on their bell schedule the school defines their conversion table.

18. Remember to refresh attendance
NEW
Remember to refresh attendance

19. Student Attendance Audit

20. Student Attendance Audit
NEW

21. Monthly Student Attendance Report

22. Monthly Student Attendance Report
NEW
Monthly Student Attendance Report

23. Attendance Summary by Grade

24. NEW
Attendance Summary by Grade

25. YTD Attendance Summary
When date was from Sept System did not print need to use reporting periods

26. NEW
Using date range and not using or have set up reporting segments for entire date range you will get blank report

27. PT Attendance Report

28. Tested 2 teachers report was accurate
PT Attendance Report
Tested 2 teachers report was accurate

29. Weekly Attendance Summary Meeting
CTRL for more teachers
Must be in CAPS

30. Totals do not match up. If the class is at same time every day such as homeroom the totals are correct. If the classes rotate during the week the total seems to be calculated for only one of the periods in the rotation.

31. ADA/ADM by Student

32. NEW
ADA/ADM by Student

33. ADA/ADM by date report

34. NEW
The report gives attendance rate by days of the week. For report to do a break down by grade. Each grade would have to run separately

35. Attendance Tracking and Truancy
Tracking is set up a Board level
Tracks unexcused absences / tardy and/or illnesses
Reporting mostly state based
Every so many threshold a letter is created
Need letters in system (Board)
“Run the refresh attendance tracking data report prior to any reports that use attendance tracking data…This report can only be run at district level and will overwrite previously stored data. It is recommended to restrict access to this report and run the report once or twice daily”
See Attendance Notification and cheat sheet in powersource

36. Report Catalogue (Attendance)
Report catalogue is to have additional column for status which will represent how the report fits with NS schools