1. Records Management System Computer Aided Dispatch Mobile Computing Vendor Briefing October 25, 2001 Kentucky State Police, The Center for Rural Development & UCJIS

2. Agenda  Welcome  What we're doing, where we're going  The Center's involvement  Local LE's involvement  KSP  KIBRS  Criminal Justice big picture  Questions  Wrap up

3. The Big Picture To acquire a standardized, common and integrated technological solution for records management and dispatching that will allow the sharing of vital law enforcement data across and within all law enforcement agencies in the Commonwealth.

4. The Kentucky Team  Joint initiative between the Kentucky State Police, The Center for Rural Development and KY Unified Criminal Justice Information System Committee.  Support of numerous State, County and City law enforcement agencies.  All Regions  Different size departments  Dispatchers  Officers  Technical  Records

5. Enterprise RMS / CAD Committee Committee formed: u To combine system requirements of KSP and The Center for Rural Development into a single document. u To evaluate vendor responses. u To make a recommendation for purchase of an enterprise system.

6. The Solution Definition Process  Initiate Project  Define Requirements  Publish RFI  Conduct Vendor Conference  Publish RFP  Evaluate Responses  Conduct Solution Demos  Negotiate Terms & Conditions

7. The Solution Definition Process

8.  Requirements Definition Sessions u “What” vs. “How” u Facilitated workshops with participants from:  Kentucky State Police  Local Police Departments  Sheriffs u Functional Scope  Records Management  Operational  Administrative  Computer Aided Dispatch  Mobile Data Computing u Results of sessions reconciled by Enterprise RMS / CAD Committee

9. Key Requirements  Statewide access of information u Enabling of Mobile Access  Integration of CAD, RMS and Mobile information  Timely, accurate distribution of information to reduce response times  Flexible software configuration for KSP, local Police Departments and Sheriffs  Innovative licensing terms to achieve flexibility and affordability  Single solution provider contractually responsible for integration and implementation

10. Functional Comparison of Law Enforcement Needs  For CAD, the functions match for KSP and Local Agencies  For RMS, these functions are common to all: u Collect and Investigate Incident Data u Manage Evidence / Recovered Property u Validate Incident Data u Inquire and Report u Maintain Employee Profile u Manage Assets u Manage Scheduling u Manage CALEA Certification u Manage Grant Activities

11. Functional Comparison of Law Enforcement Needs  For RMS, these functions are unique to Local Agencies: u Manage Parking & Towing u Patrol & Security u Track and Schedule Transport u Internal Affairs u Provide Message Services  For RMS, this function is unique to Sheriffs: u Track Fees, Inspections, and Permits

12. Law Enforcement Technology Grant Implementation Plan

13. Phase One (contract awarded)  “Starter Kit” u Desktop computer u Appropriate software u Printer u Scanner u Digital Camera u Internet Connection

14.  “Field Laptops” u Ruggedized u Docking stations (vehicle and office) u Appropriate software u Printer for vehicle u Airbag friendly mounting  Voice Radios (critical need only) Phase Two (contract awarded)

15.  Mobile Data Networks u Model sites (4) – foundation for “build-out” u Multiple partners Phase Three

16.  RMS/CAD software  Meet local law enforcement requirements  Comply with UCJIS and NIBRS standards  “Seamless” with state system Phase Four

17. Where is KY Uniform Crime Reporting Today?  Kentucky State Police’s Role u K.I.B.R.S.  M.O. Database Kentucky State Police

18. The future of Uniform Crime Reporting...  Reporting to FBI u FBI converts NIBRS to summary and returns to KY UCR Section for our yearly reporting stats u Need a solution for collecting summary until full NIBRS conformance  Reduction of Paper usage/ Only electronic submission of KIBRS  Reduction of Redundant Entry- Multiple entry by dispatch, officer, clerk and Records.  Reduction of Form Redundancy- Info. duplicated on multiple forms. K.I.B.R.S. Kentucky State Police

19. K.I.B.R.S. Kentucky Incident Based Reporting System (KIBRS) u 53 FBI Elements + Ky Required Elements (approx.. 23) = KIBRS u Ky Elements made up of more specific elements:  Specific Location (Address, GPS)  School Violence  Current Drug Problems (Oxy Contin)  Administrative  Domestic Violence  LEOKA K.I.B.R.S. Kentucky State Police  Need a solution for collecting Summary until full IBR conformance

20. Modus Operandi Data Base  Investigative Tool- Ability to search database for similar crimes  Non-statistical Data  The 5 Crime Types  Murder  Sex Crime  Robbery  Burglary  Auto Theft Part 1 Crime Rates Kentucky State Police

21. The mission of the unified criminal justice information system is to provide for the collection and availability of accurate up-to-date information relating to individuals charged with or convicted of a criminal offense in a timely and easily accessible manner to the criminal justice community while maintaining appropriate security and privacy standards. UCJIS Mission Statement

22. Projects  UCJIS plan and architecture  Wireless data projects  Electronic citation  Digitized driver’s license  Demonstration project  Booking process  Warrants  National standards

23. Current Commonwealth Environment

24. UCJIS - Year One

25. UCJIS - Year 2 to 3

26. UCJIS - Year 4 & Out

28. Wireless Project  Maps wireless communications across Commonwealth  Tests communications infrastructure  Pilots solution before implementation

30. Electronic Citation  Automates collection of citation data at point of first contact  Data automatically pushed to other criminal justice agencies  Prototype delivered

31. Digitized Driver’s License  Includes facial recognition component  January 2002 rollout  Key to capturing data at source

32. Standards  e-citation  Commonwealth KIBRS/NIBRS standard  Commonwealth data definition  Standardized XML Interstate Rap sheet  LegalXML group’s XML court filing standard  AAMVA driver's license standard  No proprietary databases without justification  Any applicable Federal standards

33. URLs  www.state.ky.us/agencies/adm/mars/otherbids.htm  www.state.ky.us/agencies/ucjis