1. CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical Education September 23, 2011 1

2. FUNDING SOURCES FEDERAL CARL D. PERKINS TITLE ICTE PERKINS TITLE IITECH PREP (not funded for 2012) 2

3. FUNDING SOURCES STATE STATE EDUCATION FUNDING ACT SECTION 61a(1)ADDED COST SECTION 61a(2)ADMINISTRATOR REIMBURSEMENT 3

4. Carl D. Perkins Act – purpose To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs 4

5. FEDERAL CTE PERKINS – TITLE I  GRADES 9 thru 14  CTE PERKINS 85% ALLOCATED TO SCHOOLS Reserve Option  STATE-APPROVED CAREER AND TECHNICAL EDUCATION PROGRAMS 5

6. FEDERAL TECH PREP PERKINS – TITLE II  Intent was to support a seamless transition from Secondary to Postsecondary Academic alignment Non-duplicative coursework Earn articulated credit Reduce remediation 6

7. PROGRAM OF STUDY  GRADES 11 thru 16  ALIGNED CTE CURRICULUM  ARTICULATED CTE PROGRAMS WITH POSTSECONDARY  ENTERED ON MEGS 7

8. ADDED COST FUNDING STATE EDUCATION FUNDING ACT – SEC. 61a(1) FUNDING PURPOSES  SUBSIDIZE CTE PROGRAM COSTS WHICH ARE OVER AND ABOVE NORMAL COSTS  DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT 8

9. ADDED COST ALLOCATIONS State Dollars  60%  ALLOCATED TO PROGRAMS BASED ON STATE-DETERMINED RANK LIST  STATE APPROVED CIP PROGRAMS  RANK LIST IS DETERMINED BASED ON:  Job Openings  Placement  Wages 9

10. ADDED COST ALLOCATIONS 40%  DIVIDED PROPORTIONALLY AMONG 53 CEPDs  STATE APPROVED CIP PROGRAMS FCS – Parenthood plus 3 other segments required  CEPDs DETERMINE RANKING: CEPD’s Options or State Rank List 10

11. ADDED COST ALLOCATIONS NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS) 11

12. For Example: Added Cost Funds received in 2011-12 were based upon 4483D enrollment data submitted in 2010-11 12 ADDED COST ALLOCATIONS

13. MAJOR REPORTS 13 Due Dates CEPD OCTE 4/18/12 4/25/12 4483D – ENROLLMENT REPORT Must be accurate Can be entered and checked throughout the year 6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated)

14. CEPD OCTE 11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010-11 Year) 4/30/12 5/7/12 FOLLOW - UP 14 MAJOR REPORTS

15. USE OF FUNDS MINIMUM OF 90% OF ADDED COST FUNDS RECEIVED FROM STATE MUST BE SPENT ON PROGRAM IMPROVEMENT CATEGORIES 15

16. PROGRAM IMPROVEMENT EXPENDITURE CATEGORIES INCLUDE: Line Item Expenditure Category Instruction 3 Local Travel 4Equipment Rental & Maintenance 5Supplies, Materials & Other Expenses 16

17. Line Item Expenditure Category Support Services 8Career Guidance – Pupil 9Student Organizations – Pupil 10Career Placement & Follow-Up Survey – Pupil 12Professional & Curriculum Development – Improvement of Instruction 17

18. 13Planning, Research, Evaluation & Marketing – Central Services 14Advisory Committees – Community Services, Other Equipment 22Equipment Instruction – Capital Outlay 23Equipment Support – Capital Outlay 18

19. Line Item Expenditure Category Instructional Salary Breakdown 25Summer Agriculture Production Salaries 23Summer Co-op/Capstone Coordination Salaries ADDED COST FUNDS MAY BE SPENT ON ANY STATE-APPROVED CTE PROGRAM 19

20. LOCAL CONTRIBUTION REQUIRED MATCH PLEASE REFER TO THE ADDED COST GUIDELINES ON THE OCTE WEBSITE. 20

21. PERKINS GRANT PROCESS Federal Perkins CTE JULY 1 - Perkins Grant / Program Year Begins AUGUST (last business day of the month) - End-Of-Year Report for Previous FY Grants Due 21

22. SEPTEMBER/OCTOBER - Perkins CPI Data Generated (Previous Year) - Previous Grant Year Close-Outs Completed - Tech Prep Data Collected DECEMBER 31 - Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial) 22

23. JANUARY Grant Dissemination Technical Assistance Meeting FEBRUARY Next Fiscal Year CTE Grant Allocations determined and disseminated 23

24. FEBRUARY/MARCH CPI Target Negotiations APRIL 1 CTE Applications for next Fiscal Year are due through MEGS 24

25. APRIL/MAY -Grant Applications for next fiscal year are reviewed by OCTE JUNE 1 Current Year Budget Revisions Due/Amendment Lock Out 25

26. JULY Federal Letter of Credit Received Perkins Grant Approval for next Fiscal Year Notification to recipients (Formula grants via MEGS) JUNE 30 End of Current Fiscal/Program Year JULY 1 Beginning of new Fiscal Grant Year “New Cycle” 26

27. “TO DO” LIST PRIOR TO GRANT APPLICATION SUBMISSION:  REVIEW ALL RELEVANT DATA/INFO Activities are driven by indicator performance  REVIEW GUIDELINES FOR GRANTS (ALLOWABLE EXPENDITURES/Function Code Guide, etc.) 27

28.  PLAN ACTIVITIES ON THE BASIS OF INDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES  REVIEW PREVIOUS YEAR’S APPLICATION AND END-OF-YEAR REPORT  TRAIN STAFF ON ENTERING APPLICATION VIA MEGS 28

29. AFTER GRANT SUBMISSION  MONITOR GRANT EXPENDITURES CONTINUOUSLY  SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY 29

30.  NO BUDGET REVISIONS AFTER 1 st WEEK IN JUNE MEGS LOCKOUT  DRAW DOWN FUNDS MONTHLY (every 30 days) 30

31. THROUGHOUT PROCESS  WORK VERY CLOSELY WITH BUSINESS OFFICE Example: Final Expenditures on MEGS should be same as those on CMS  REQUEST TECHNICAL ASSISTANCE FROM OCTE STAFF 31

32. WWW.MICHIGAN.GOV/MDE/OCTE OFFICE OF CAREER AND TECHNICAL EDUCATION 32

33. MICHIGAN ELECTRONIC GRANTS SYSTEM (MEGS) WEB-BASED (OFFICIAL) SUBMISSION OF GRANT APPLICATIONS AND END-OF-YEAR REPORTS  CTE PERKINS 33

34. MEGS PREPARATION  OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE  LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5 34

35.  5 – SUBMISSION LEVEL  SUPERINTENDENT  DESIGNATED FISCAL AGENT CONTACT  4 – GRANT ADMINISTRATOR/WRITER  ASSIGN LOWER LEVELS  INITIATE/MODIFY  SUBMIT TO PERKINS GRANT COORDINATOR 35 MEGS LEVELS DETERMINED BY 5s

36. 3 – GRANT ADMINISTRATOR - LIMITED  ANOTHER AGENCY 2 – WRITE AND VIEW  CAN ASSIGN LEVEL 1 1 – VIEW ONLY 36

37. OCTE Team Leaders  Jacqueline Dannis – dannisJ@michigan.gov Regions 1, 2, 3, 4, 5 and 25  Patricia Talbott – talbottP@michigan.gov Regions 6, 7, 8, 9, 11 and 16  Christine Reiff – reiffC@michigan.gov Regions 10, 14, 15, 17, 18, 22 and 23  Norma Tims – timsN@michigan.gov Regions 12, 13, 19, 20, 21 and 24 37

38. QUESTIONS? Please contact the Team Leader or Joanne Mahony mahonyj@michigan.gov (517) 335-0405 38