1. Career and Technical Education End-of-Year CTE Data Collection 2014-2015 Data Accountability Video Training Session

2. 1. Master Schedule Collection, 2. Student Record Collections, 3. CTE Annual Performance Report and Data Analysis Report 4. Workplace Readiness Skills Assessment Data Verification Agenda

3. 3 End of Year and Summer Student Record Collections Provides data for the Preliminary and Final Completer Demographic Reports Master Schedule Collection and End of Year Secondary Enrollment Demographic Form (SEDF) Provides data for the SEDF Division Verification Report Data Collections 3

4. 4 CTERS Users Manual 2014-2015: http://www.doe.virginia.gov/info_management/data_collection/ instruction/career_tech/cters/users_manual.pdf Student Record Collection: http://www.doe.virginia.gov/info_management/data_collection/ student_record_collection/index.shtml http://www.doe.virginia.gov/info_management/data_collection/ student_record_collection/index.shtml Master Schedule Collection: http://www.doe.virginia.gov/info_management/data_collection/ master_schedule_collection/index.shtml CTE Office must coordinate closely with the division Student Information reporting staff. Review reports after each data submission for irregularities and errors. Instructions for Collections 4

5. 5 Secondary Student Career Cluster Enrollment Report (SSCCER) Completer Demographic Report Preliminary and Final Student Enrollment Demographic Form (SEDF) End of Year report Division Reports 5

6. 6 SSCCER For the Secondary Student Career Cluster Enrollment Report (SSCCER) the Student Record collection data elements for all CTE students include: CTE Career Cluster codes (1-16) representing each of the clusters. The SSCCER is extracted from of the End- of-year Student Record Collection data. 6

7. 7 Completer Demographic Report Student Record collection data elements for all CTE students: CTE Finisher codes (1, 3, 5) CTE Special Population codes (4, 5, 6) And for CTE Finishers: CTE Competency Attainment Flag (y/n) Student contact information (phone # and address) Career Pathway code (in Appendix K) 7

8. MSC and Student Record Collection (SRC) provides specific data in SEDF reports. End-of-Year SEDF collection is based on the data from the Spring Student Record Collection and End-of-Year MSC. As with the Fall collection, the End of Year collection includes data for all classes taught throughout the 2014-15 school year. Important facts about the SEDF?

9. 9 SEDF Division Report Review the Student Enrollment Demographic Form Division Verification Report after each Master Schedule Collection (MSC). Review Data Abnormalities and Teacher Threshold Report pages if any, Check “Course Minutes” column, Check “Course Descriptions” for matches based on SCED codes in the MSC. 9

10. Threshold explanations are entered in the SEDF as in prior years for: classes with over 35 enrollments; and teachers with over 54,000 minutes of CTE instruction reported. Warning: These explanations are erased on each MSC re-submission. 10 Thresholds in the SEDF

11. 11 Reporting MSC “F” records accurately: – Provides the Work-based Learning Code that is used to report counts of students in Cooperative Education. – Provides Dual Enrollment flag that identifies students enrolled in “CTE Dual enrollment” courses Master Schedule Collection reporting

12. 12 Reporting MSC “I” records accurately: – For the reporting of course sections concurrently taught by a teacher at the same time. – The Primary section is the section with the fewest minutes. – When all sections have the same time length then the primary section should be highest prep. More Master Schedule Collection reporting info

13. Providing data for Federal Perkins Reporting Providing the Board of Education and General Assembly with CTE enrollment data Providing measures of accountability used in CTE Local plans Serves as a basis in allocating CTE State funding Assuring State and Federal OSHA regulations on class size are met How is SEDF data used? 13

14. 14 Division Annual Performance Report School Data Analysis Report CTE Annual Performance Reports 14

15. 15 Provides information on Perkins measures and performance Used in the preparation of the CTE Local Plan Division Annual Performance Report 15

16. 16 Provides information on Perkins measures for divisions having more than one high school to review school level performance. Data Analysis Report 16

17. 17 Summary Good review of data in your information systems now will provide all stakeholders with accurate information for funding allocation and decision making. Also, it is easier to get it right when the data is validated early.

18. 18 Workplace Readiness Skills Assessment Data Verification Supts. Memo 062-15, March 20, 2015, announced that the WRS data verification window will be open from March 20 – June 30, 2015. The verified data will be included on the Virginia School Report Card. CTECS disseminated a detail technical assistance email pertaining to the data verification process on March 25, 2015. Please refer to that email for data verification procedures.

19. Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session. Your input will be useful in our planning efforts for future video training sessions. The Survey Monkey link for the online evaluation is: https://www.surveymonkey.com/s/XPH52C9 Session Evaluation

20. Contact Us For questions about CTE regulations and reporting requirements, please contact the: Mark Burnet, CTE Data Specialist Virginia Department of Education Office of Career and Technical Education Services P. O. Box 2120 Richmond, VA 23218-2120 804 225-2052 (office) 804 530-4560 (fax) CTE@doe.virginia.gov 20