1. SAP R/3 Data Archiving with PBS as Retrieval Method Patrick Beekman 23 May 2002

2. Agenda   Data Archiving in SAP R/3   PBS archive add ons TM   Project steps

3. Data archiving in SAP R/3   Data Archiving in SAP R/3   PBS archive add ons TM   Project steps

4. Archiving Benefits Why archive data in SAP systems?  Improve system performance  Reduction of database size  Faster backup and recovery  Faster release upgrade  Improve use of resources  Reduced hardware costs  Reduced administration costs Shorter system response times

5. SAP Archiving Processes using ADK Data retrieval with display transactions R/3database 1: archive to ADK files ADK archiving program SAP archive files ADK deletion program 2: delete from R/3 DB use PBS for retrieval use PBS for retrieval

6. Benefit from PBS archive add ons TM Display and evaluation functionality of archived data identical to data base data. More agressive Archiving Method Modular program packages corresponding to major SAP modules (FI, SD, MM, CO,...). Standardized ready-to-use solutions as „add-on“ software for SAP R/3. CSP certified by SAP AG

7. Agenda   Data Archiving in SAP R/3   PBS archive add ons TM   Project steps

8. PBS Functionality – Live Demo

9. CSD Display Transaction /PBS/VA05 Additional PBS parameter

10. CSD Display Transaction /PBS/VA05 Indicator for access via PBS archive add on

11. /PBS/VA03 - Display Order PBS Indicator

12. /PBS/VA03 - Document Flow PBS Indicator

13. Navigation to Archived FI-Record PBS Indicator

14. /PBS/VA03 - Display Original Doc. Access to original document (facsimile) via Viewer

15. PBS archive add ons - Basics Data stored in compressed archive and index files Integrated display trans- actions and reports ABAP interface including direct and sequential archive access routines Quick and comfortable online access to archive and R/3 database data R/3 file system R/3 Database PBS + ADK ADK PBS index ADK SAP R/3 System + PBS

16. Setup of an PBS Archive Index PBS load program 11 22 33 PBS display transactions R/3Database PBS + ADK 11 22 33 PBS index PBS index and SAP archive files

17. PBS Integration with ArchiveLink R/3 file system R/3 Database SAP R/3 System + PBS Ext. Archive System Archive server Direct data access via ArchiveLink ADK files in the archive system PBS + ADK ADK PBS index ADK

18. PBS Conversion Tool converted ABAP ZZEXAMPLE_PBS ABAP interface for PBS archive access automatic extension of the SQL instructions by PBS archive accesses PBS Conversion Tool R/3DatabaseR/3Database PBS index PBS + ADK ADK PBS index ADK Customer ABAP ZZEXAMPLE

19. SAP Data Archiving & PBS archive add ons PBS archive add ons enhance SAP data archiving with comfortable and high performance data access Random access to archived data (via PBS index) Integrated transaction retrieval: Simultaneous display/ evaluation of R/3 database data AND archived data. High DB performance by early archiving opportunity. Direct access to archived facsimiles via ArchiveLink.

20. Agenda   Data Archiving in SAP R/3   PBS archive add ons TM   Project steps

21. Project Steps Analysis Design and Conception Test Implementation GO-LIVE

22. Project steps 1.Analysis R/3 Database Analysis Off-site analysis Kick-off meeting –Propose Archive Objects to process –R/3 Database growth simulation –Tables outside archive object scope –Archive Object review

23. Design and Conception: Goals of the design phase Develop an concrete archiving concept for creating and managing archive files Create an implementation plan Create a long term archiving plan Analysis from a business point of view: Process analysis as prerequisite for determining the residence times Define the dependencies between the archiving objects, based on documentation AND process analysis Define the read-access requirements from the business viewpoint.

24. Test Phase Archiving under realistic test conditions, datasets should be as similar possible to the production system. Create user process description for access to archived data Train the end users

25. Implementation GO-LIVE Execute data archiving in production system - Transports/Customizing - Agreement from system administrators and user - Job Monitoring Communicate results of production archiving to user departments Post processing - Table space reorganization where required - Index reorganization - Update the database statistics - Backup archive files - Check data objects, which could not be archived

26. The End QUESTIONS