1. Overview of UAB Voluntary Affirmative Action Self-Identification Survey Request Program UAB Voluntary Affirmative Action Self-Identification Survey Request

2. Request self-identify information from applicant(s). Maintain responses in a database. Allow viewing and reporting of the response data. PURPOSE Self- Identify Survey Process: Purpose

3. Request Options Opens Single Survey Request Screen Opens Multi Entry Request Screen Opens Request View Dashboard for Query Opens Training Overview New Single Request Load Multiple Requests View Existing Requests Help UAB Voluntary Affirmative Action Self-Identification Survey Request

4. Email Confirmation to AAO Sent weekly to AAO blazerid listed in request Email Sent to Applicant(s) Sent to email address submitted in request Submit Request SingleMultiple Request Process Email Confirmation to AAO Sent weekly to AAO blazerid listed in request Completes Survey Exit with Confirmation Message Receives Email Request Clicks on Survey Link listed in Email AAO/Dept. Admin Applicant

5. Applicant Request – Single Request * * * Denotes Required Fields New Single Request Load Multiple Requests View Existing Requests * Jane North heoding@gmail.com

6. Invalid FRR#

7. Missing Email Address * Jane North *

8. Applicant Request – Multiple Requests New Single Request Load Multiple Requests View Existing Requests Click Submit Copy/Paste

9. Applicant Request – Multiple Requests Successful Completion

10. Multiple Requests: Invalid Email Address Invalid Email Address

11. Multiple Requests: Invalid FRR# Subject: Invalid submission request You have entered an invalid FRR number, 484984984. Please return to the form and enter a valid FRR number. Thank you. Email sent to requestor: Invalid FRR#

12. Applicant Email; Survey Request Dear Applicant, Thank you for your recent application for a faculty position at the University of Alabama at Birmingham (UAB). UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of ethnicity, gender, faith, gender identity and expression as well as sexual orientation. UAB also encourages applications from individuals with disabilities and veterans. In an effort to measure the effectiveness of our efforts to ensure a diverse pool of candidates, UAB invites you to voluntarily self-identify your race, ethnicity, and gender. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse employment action. The information obtained will be kept confidential and will only be used in accordance with the provisions of applicable laws, executive orders, and regulations including those that require the information to be summarized and reported to the federal government for civil rights enforcement. Please click here to continue to the Voluntary Affirmative Action Self-Identification Survey.here For any questions, please contact the college/school’s Affirmative Action Officer by email, terryj@uab.edu.@uab.edu

13. Applicant Survey Information Requested Full Name Gender Race Publication Preferred Email Includes ‘Decline to Answer’ option Includes option; ‘Decline to Answer’ Includes option; ‘Decline to Answer’

14. Applicant Confirmation Message

15. AAO Weekly Request Information Email Subject: Voluntary Affirmative Action Self-Identification Survey Status Summary Listed below is the current status summary for the Survey responses grouped by Faculty Recruitment Request (FRR#). Click here to review the list of survey responses. FRR# Survey Request Date SubmittedCompletedCompleted Last 7 Days Number of Outstanding Surveys 87501/01/201415 50 17401/03/2014100522548 92501/10/20146010 50 Request Query Dashboard

16. New Single Request Load Multiple Requests View Existing Requests Includes options; ‘Invalid FRR#’, ‘Invalid Email Address’ Includes options; ‘Invalid FRR#’, ‘Invalid Email Address’ Includes options; ‘Completed‘, ‘Pending’ Includes options; ‘Completed‘, ‘Pending’

17. Request Print View

18. Help and Questions https://ask.it.uab.edu/ Technical Questions General Process Questions Faculty Affairs (205)934-0513