1. 1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Authorization Basis Steve Hoey, NSLS-II ESH Manager Project Advisory Committee February 8-9, 2011

2. 2 BROOKHAVEN SCIENCE ASSOCIATES Authorization Basis Processes That assure all hazards are identified and controlled All necessary documentation is in place Facilities are complete and turned over Equipment is installed and operational All staff is properly trained and qualified Defines the envelope of safe operation/commissioning

3. 3 BROOKHAVEN SCIENCE ASSOCIATES Achieving Authorization Basis

4. 4 BROOKHAVEN SCIENCE ASSOCIATES Authorization Basis Strategy OVERVIEW: Phased Commissioning agreed to. –1. Linac –2. Booster –3. Storage Ring –4. Final Ops Applies to documentation, readiness reviews & commissioning Resources identified to coordinate the processes Ongoing revision to ASO – BNL has input and should not impact strategy or schedule Milestones for these modules are identified in schedule

5. 5 BROOKHAVEN SCIENCE ASSOCIATES Authorization Process for each Module Steps in each of the four modules will essentially be identical and include; Complete necessary BORE’s Install and test equipment Equipment/Instrument Readiness Reviews Develop and obtain approval of AB Documentation Develop Authorization Plan (SBMS) Implement operational controls (training, procedures, organizational structure, etc.) Develop specific commissioning plans Accelerator Readiness Review Begin commissioning/final ops

6. 6 BROOKHAVEN SCIENCE ASSOCIATES Beneficial Occupancy Readiness Review Successful BORE’s required to allow installation of technical equipment – SBMS subject area provides requirements BORE’s will be broken into logical construction phases First BORE – February 2011 then every month or two ~10-15 total. BORE Plan Developed with Lab ESH Directorate input Assigns responsibilities (NSLS-II, Lab, contractor(s) (Torcon/EWH) and commissioning contractor (BVH)) Defines Scope Informal BORE walk downs start ~ 3 months prior Pre & Post Start items identified – tracked in family ATS Defines deliverables – FHA, T&Q, run cards, interim procedures etc. BORE Coordinator Assigned – Brian Heneveld

7. 7 BROOKHAVEN SCIENCE ASSOCIATES PRE-BORE A series of Pre-BORE walk downs of the facilities began in November 2010. Intent is to familiarize team members (and observers) with the assets that will comprise the subject of the BORE Identify any issues that may impact the success or schedule of the BORE Issues tracked to closure Walk down will include core BORE team, subject matter experts and interested observers Process was successful with the CFN project

8. 8 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II BORE Scope “Substantially” Complete All building structures – walls, floors, ceilings, roofs etc. Life safety systems – sprinklers, alarms, emergency lights etc.* Egress systems – exit doors, stairs Communication systems necessary for life safety Utilities complete – electric, water, sewer, HVAC, air, chilled water, steam etc. Surface treatments complete – paint, carpet, tile etc Response training – fire rescue, security Typically only “punch-list” items remain open or items dependent on future system installation – will require “scope” negotiation with BORE Committee Examples may include items such as; systems on temp power due to construction sequencing; HVAC system balancing or De-Ionized water supply to equipment that has no Life Safety implications

9. 9 BROOKHAVEN SCIENCE ASSOCIATES BORE Phasing LOB 1 Phase 9 LOB 2 Shell Phase 8; full fit out Phase 12 LOB 3 Phase 10LOB 4 Shell Phase 11; Full fit out Phase 14 LOB 5 Shell Phase 13; full fit out Phase 15 Phase 2 Phase 3 Phase 1 Phase 1A Phase 5 Phase 4 Phase 1A Phase 7 Phase 6

10. 10 BROOKHAVEN SCIENCE ASSOCIATES Equipment/Instrument Readiness Reviews E/I Readiness Review Process under development (will be similar to beam line readiness process) Each piece of equipment will be installed, tested and verified operational via internal NSLS-II process Process will confirm equipment/instruments are installed; Meet specification Meet all applicable codes/stds Cover components, subsystem Testing and qualification of systems Training and qualification of staff Graded on complexity Documented Configuration control Lab SME ESH support will be involved in the development of the process (fire protection, electrical, pressure, cryo safety) and identify specific criteria

11. 11 BROOKHAVEN SCIENCE ASSOCIATES Authorization Basis Documents Safety Assessment Document and Accelerator Safety Envelope developed for each phase Follow DOE Order 420.2B and SBMS Subject Area Preliminary SAD (for CD-3) – approved by DOE 2008 Linac Commissioning SAD and ASE complete – currently in review stage ASE defines the “envelope of safe operations” SAD provides the hazards analysis and supporting criteria for the ASE SAD/ASE Coordinator assigned – Nick Gmur

12. 12 BROOKHAVEN SCIENCE ASSOCIATES Accelerator Commissioning and Operation Authorization

13. 13 BROOKHAVEN SCIENCE ASSOCIATES Authorization Basis Supporting Documents Safety Assessment Document has 15 supporting docs in the appendix; Environmental Assessment: EA approved by DOE 2006 Finding of No Significant Impact granted in 2006 EA compared to NSLS-II 100% design in 2008 – no changes National Emissions Standards for Hazardous Air Pollutants : (NESHAP) Analysis complete October 2010 Fire Protection Assessment /Fire Hazard Analysis: Final FHA approved January 2011

14. 14 BROOKHAVEN SCIENCE ASSOCIATES Accelerator Readiness Review Successful ARR’s are required to obtain permission for Accelerator Commissioning. Four ARR’s will be conducted following the “AB Strategy” (Linac, Booster, SR and Final Ops) First ARR will be Linac scheduled for November 2011 ARR Process is well defined in DOE 420.2-1 (ASO Guidance Document) and the Accelerator Safety SA. ‘Readiness” = Systems and procedures established to address credited controls (SAD and ASE), documentation requirements, and personnel qualification Not a facility inspection BORE will address facility space readiness Equipment/Instrument review process will address equipment installation readiness NSLS-II ARR Coordinator assigned – A. Ackerman

15. 15 BROOKHAVEN SCIENCE ASSOCIATES Accelerator Readiness Reviews Team appointed three to four months prior to first scheduled ARR Team will be a mix of BNL, BHSO and external experts Most review accomplished before site visit Web site for sharing of documents Conference calls prior to site visit On-site ARR when we are READY “An ARR is not a method for achieving readiness, but for verifying it.” (DOE G 420.2-1) Maximum one week on site

16. 16 BROOKHAVEN SCIENCE ASSOCIATES Accelerator Readiness Review ARR Schedule: LINAC11/2011 Booster12/2012 Storage Ring05/2013 Final Ops08/2013

17. 17 BROOKHAVEN SCIENCE ASSOCIATES Commissioning “ The process of testing an accelerator facility, or portion thereof, to establish the performance characteristics. It starts with the first introduction of a particle beam into the system” (as defined by 420.2B) Commissioning begins after approval by BHSO of authorization basis (documentation, training, procedures, etc.) for each module Commissioning confirms safety systems performance and adequacy of shielding as described in SAD/ASE

18. 18 BROOKHAVEN SCIENCE ASSOCIATES Beamline Development/Commissioning 6 Project Beamlines under development Existing review processes from NSLS will be the baseline for the NSLS-II process (Beam line Review Committee & Beam line readiness review) Process was enhanced to include NSLS-II conceptual reviews (complete) Conceptual and Preliminary Design Reviews complete for project beam lines Beam line design guidelines developed Written commissioning plans to be developed Additional NIH, NxtGen and DOE BER development concurrent

19. 19 BROOKHAVEN SCIENCE ASSOCIATES Summary Authorization processes are well underway and on schedule Coordinators for key processes identified and in place Challenges Remain Finalize Installation readiness review process Additional Beamlines will need to be integrated into schedule/commissioning process Independent ARR team needs to be established BHSO/DOE continued support is crucial to success