1. Company LOGO Publishing Project Management from Pro tem. Publishing Services Independent multi-channel management services to help businesses improve cost effectiveness & market share www.pro-tem.net

2. Agenda 1. What is Publishing Project Management? 2. Why is it so important? 3. How can we help you? 4. Our Service Matrix 5. What we have done 6. The benefits & costs 7. Getting in touch

3. What is Project Management  It is the discipline of organizing and managing resources* so that the project is completed within defined scope, quality, time and cost constraints.  A project is a temporary state to define and create a unique product or service, to deliver business benefits or added value.  The role must manage the convergence of existing resources with proposed project changes which are often very different. This requires varying technical and management activities and skills with a core understanding of the client’s business.  The first challenge of project management is to make sure that a project is delivered within defined constraints. The second, more ambitious challenge is to optimize the allocation and integration of inputs to meet pre-defined objectives. *(resources = money, people, processes,materials, energy, space, provisions, communication, etc.) to meet the pre-defined objectives.

4. Why Is It So Important? Simply: Money and competitive advantage ……  A well defined project plan is key to the selection and justification process  Project management reduces the workload and impact on the business during that period of change  Project management should control deliverables to schedule and within agreed budget  A well executed project plan will deliver more successes than failures  Note: the reason projects fail is mainly due to ‘dirty’ data and people/politics than the selection of the wrong or poor performing solution

5. How Can We Help You? The Project Plan Reference Flyer Web  Define a project: The Objective & Scope  Plan Project Activities: Identify resources, tasks and timeframes  Set Standards: Quality to be achieved, identify issues and risks  Estimate Costs: Both direct and in-direct  Create Project Document: Circulate and continuously review  Direct Working Party: Monitor progress and security of access  Track progress: Against plan, resources, costs to schedule  Manage Project: Scope, resources, issues/risks, costs and schedule  Report and review: At all stages

6. The Project Scope The team The function The customer experience The production The design The technology

7. What are the Channels? The catalogue PrintE-Marketing Web Tele-Comms.

8. The Publishing Cycle Customer & Sales Products Images & Data Channel Process Channel Design Pro tem.Services - add value to each stage

9. Conventional Publishing Disparate Systems & processes that duplicates data & effort at all levels.

10. Effect of Conventional Publishing  a snap-shot ….. 40% of all files in a ”system” are duplicates 20% of all files can be re-used without modifications 30% of all files can be re-used with minor modifications 80 times per week the ”Artworker” spends time in searching... 3 hours per week per person are wasted on file administration 3.5 hours per week per person are wasted on transferring files Reference GISTICS Media Asset Management Report dated 1999 ! Today, it may have increased !

11. The Multi-channel Mix Each business will use differing aspects of this mix, based on their customer requirements. The level of success will depend on how efficient the communication is via the customer preferred market channels.

12. Our Service Matrix  Review existing channels/workflows/publications  Define a Project Plan  Assist in the Solution Selection process  Project Manage the implementation process  Advise on publishing aspects within working party  Review and recommend  Flexible support - freelance or contract basis, for all or part of a Project cycle.

13. What we have done  Our Clients  Project Examples - Publication Production Management - Publishing Solution Selection - Publishing Solution Implementation - Workflow / Process Analysis - Channel Review - Creative Pitch / Publication Critique

14. The benefits  Improved design - Better customer experience  Optimum Layout - More sales per page  Quicker with less corrections - Lower cost  More efficient process - Quicker time to market  Empowered team - Increased output - sustainable results

15. The Costs Are negotiated based on the complexity & length of a project.  Level 1 - Basic Hourly Rate - i.e: Product Copywriting / Production Control (from £25/hr)  Level 2 - Day Rate - i.e: Project Management / Data Re-structuring / Publication Critique (from £240/day)  Level 3 - Advisory Day Rate - i.e: Publishing System Selection / Process Reviews (from £400/day)  Rates include all office & business expenses.  Travelling Expenses @ 64p per mile. Others @ cost.

16. Partners  Our broad publishing knowledge & experience means we have access to key suppliers across the sector  Any partner introduced by Pro tem. works directly for the client, so the client maintains control.

17. Are any of these of interest?  System Comparison Chart  ‘The Challenge of Multi-channel Transactions’ (article in the Journal of Digital Asset Management) If you would like either of these please contact us - they are FREE! The Guide to Catalogue Publishing Solutions 07/08 - is now available to purchase from www.pro-tem.netwww.pro-tem.net

18. Get in touch  Contact: Pro tem.Publication Solutions Blacksmiths Yard, Lower Road, Little Hallingbury, Herts. CM22 7RD 01279 722487 info@pro-tem.net www.pro-tem.net Judy Lilley MIP3