1. Welcome Dissemination of SoP for Market and Cash in Asia Learning Event:1 14 August 2014

2. BLACKBOARD COLLABORATE TIPS While you are waiting, please: (1) To ensure that your AUDIO is working properly, kindly go through the Audio Wizard. Go to Tools -> Audio ->Audio Set-up Wizard (2) Changing your connection speed Go to Edit menu -> Preferences ->Session, and then select ISDN, wireless or other lower connection. (3)Kindly close down all unnecessary applications. Feel free to send us a message in the chat box if you are having problems.

3. Ground Rules for Today’s Session Due to the large size of the class, microphone usage is disenabled for the participants We would love to hear your feedback and questions, kindly send them and any other comments in the chat box There are moderators in the chat box. They will prepare and organise your comments and questions for the regular Q & A sections in the webinar.

4. Agenda for the day (Learning Event 1) Knowing the team Introducing Blackboard Collaborate Introduction to SoP Market System concept Market concept its assessment EMMA and the Web How to make response programme decision (in-kind/CTP/Combination)? Linking Market findings with CTP Duration: 60 min

5. Rajesh Dhungel, EFSVL Regional Capacity Builder Susiana Ananta Adi (Susi), Regional Logistics Coordinator Chaniganda Chalaruk (Gift), Regional Finance Coordinator Seybou Djibo BACHIR, Supply and Logistics Field Adviser Emily Henderson, EFSVL Advisor - Market Lead

6. Rajesh Dhungel, EFSVL Regional Capacity Builder Seybou Djibo BACHIR, Supply and Logistics Field Adviser Emily Henderson, EFSVL Advisor - Market Lead

7. BLACKBOARD COLLABORATE

8. THE INTERFACE MEDIA WINDOW Audio/Video Panel Response/Status Panel Presenter and Participant Area Text Chat Area Markup Toolbar

9. INTERACTIVITY FEATURES Response/Status Panel Emoticons Polling Responses Step Out Icon Hand Icon

10. Polling Function 1.This is the first time you’re attending an online learning series using Blackboard Collaborate. Kindly click on the green ✔ for YES or the red x for NO

11. 2.How long have you been working for Oxfam? A.0-2 years B.2-4 years C.4 years or more Kindly click the letter that corresponds to your answer

12. Markup Toolbar

13. The objectives of the Learning event The Managers, Programme and Business Support Team feel comfortable in ensuring CTP in Asia is in line with SoP ·Humanitarian Team (Managers, Programme, Distribution, Finance, Security and Logistics) in the Region and countries in Asia are aware of their roles and responsibilities in cash and market based programming ·Develop common understanding among programme, logistics and finance team in understanding market and involving vendors in CTP, particularly for voucher programming

15. Why do we need SOPs? Evolution of humanitarian programming: Significant increase in CTP work (2.5% in 2009 to 20% in 2013) Oxfam’s ambition, across sectors, as a tool of market based programming to address basic needs / right and resilience building New area of work for many humanitarian teams / functions Lack of cross-functional understanding of the modalities in cash & market based programming In- Consistency in decision making, Process & Risk Management Lack of clarity on process and roles Initially Finance guidelines but need to clarify and detail role of other teams arose

16. Their development As part of ECHO funded ERC consortium (Oxfam, Intermon, Save the Children and Concern) => 5 posters are inter- agency Guidance developed by multi-sector Oxfam team under the lead of a manager Considers donors requirement for CTP justification

17. Who are the SOPs for? Humanitarian teams: Managers Logistics Programme Finance Security Funding Audit In HQ, Regions and countries

18. What’s in it? Terminology (p6) Per PCM step, SOPs + Topline Checklists Summarised in Poster 3 (p 12) Per PCM step and per SOP, Guidance Notes on how to deliver them Decision making instruments: Market Channels (Poster 1 p10), Risk analysis (Annex 1), and Decision tree (Poster 4 p 22) Roles and Responsibilities between CTP team members and sectors (Posters 2 and 5 – p 11 & 42) Annexes

19. An example: Step 1, SOP 1, checklist

20. THE CTP TEAM Humanitarian team for CTP responses must comprise: a Finance Manager/ Officer, a Logistic Manager/Officer, a Technical/Cash Team Leader and a Programme Manager/Humanitarian Coordinator. The levels of the roles must be defined based on the categorisation of the crisis and the complexity of the CTP.

21. cash and market programming: agree or disagree? Is it risky to deliver emergency relief through cash transfers as markets take time to recover after a crisis (and it might create inflation) Delivering cash is more risky for people’s safety than in- kind When delivering cash transfers one is not sure of how people use aid The choice between cash and in kind depends on needs, markets and risk analysis

22. Kalimati fire : Veg supply may be hit; prices likely to go up KANTIPUR March 04, 2012 Kalimati vegetable market resumes operation KANTIPUR March 05, 2012 Fruit, vegetable prices stable despite fears of price rise REPUBLICA March 05, 2012

25. What is Market System “A market system is a network of actors that are involved in various market functions of particular item or service. It includes various forms of infrastructure, input providers, and services. And it operates within the context of rules and norms that shape this system’s particular business environment”

27. Designing the response: deciding on modality and delivery mechanisms

31. Q&A 5/20/2015

32. Working with Markets and Cash Standard Operating Procedures - MARKET CHANNELS -

33. GREEN CHANNEL RED CHANNEL AMBER CHANNEL Key Processes Response Modality Definition of Actor Delivery Mechanism Market Status (may vary by commodity) Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013 Needs Assessment Market Assessment and Analysis Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness

34. GREEN CHANNEL LOCAL AREA MARKET HAS CAPACITY TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY GREEN CHANNEL LOCAL AREA MARKET HAS CAPACITY TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY RED CHANNEL LOCAL AREA MARKET DOES NOT HAVE CAPACITY, EVEN WITH SUPPORT  SUPPLY FROM OUTSIDE MARKET(S) RED CHANNEL LOCAL AREA MARKET DOES NOT HAVE CAPACITY, EVEN WITH SUPPORT  SUPPLY FROM OUTSIDE MARKET(S) AMBER CHANNEL LOCAL AREA MARKET HAS SOME CAPACITY BUT NEEDS SUPPORT TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY AMBER CHANNEL LOCAL AREA MARKET HAS SOME CAPACITY BUT NEEDS SUPPORT TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY Key Processes Response Modality Definition of Actor Delivery Mechanism Market Status (may vary by commodity) Produced by Emily Henderson and Rebecca Vince, Oxfam GB Sept 2013 Needs Assessment Market Assessment and Analysis Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness

35. Key Processes Response Modality Definition of Actor Delivery Mechanism Market Status (may vary by commodity) Needs Assessment Market Assessment and Analysis Green Channel: Local Area Market is functioning for the required commodity / service. Our market and purchasing strategy is to buy locally. This can mean choosing to split procurement volume to allow greater access from smaller vendors. This should be handled as a derogation from procurement procedure and authorised internally and externally before being processed. Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness

36. GREEN CHANNEL LOCAL AREA MARKET HAS CAPACITY TO SUPPLY THE COMMODITIE S / SERVICES TO QUANTITY AND TO QUALITY GREEN CHANNEL LOCAL AREA MARKET HAS CAPACITY TO SUPPLY THE COMMODITIE S / SERVICES TO QUANTITY AND TO QUALITY G1 Cash Grants & / or CFW G2 Vouchers (commo dities or cash) Key Processes Response Modality Definition of Actor Local trader(s) supply commodities to beneficiaries for vouchers Cash / CFW delivered to beneficiaries (directly or implementing partner NOT trader) Cash / CFW delivered by local trader(s) to beneficiaries Standard Procuremen t Process – competitive OR decentralise d Pure Trader – Cash Pure Trader – Comm odities / Cash INGO / Implem enting Partner Partnership Agreement Standard Procuremen t Process decentralise d to multiple traders Delivery Mechanism Market Status (may vary by commodity) Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Needs Assessment Market Assessment and Analysis

37. AMBER CHANNEL LOCAL AREA MARKET HAS SOME CAPACITY BUT NEEDS SUPPORT TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY AMBER CHANNEL LOCAL AREA MARKET HAS SOME CAPACITY BUT NEEDS SUPPORT TO SUPPLY THE COMMODITIES / SERVICES TO QUANTITY AND TO QUALITY Beneficiary selection process Key Processes A3 Vouchers + Integrated Market support Response Modality Definition of Actor Support to Selected Local traders to rebuild their market activity who also supply commodities to beneficiaries for vouchers Support to Selected Local traders to rebuild their market activity who also supply commodities to beneficiaries for vouchers Cash / CFW delivered by local trader(s) to beneficiaries Support to Selected Local traders to rebuild their market activity who also supply cash to beneficiaries Support to Selected Local traders to rebuild their market activity who also supply cash to beneficiaries A2 Cash grants & / or CFW + Integrated Market support Benefici ary Traders Pure Trader - Cash Benefici ary Traders Cash delivered to beneficiaries (directly or implementing partner NOT trader) Delivery Mechanism Market Status (may vary by commodity) A1 Cash Grants & / or CFW + Separate Market Support Standard Procurement Process decentralised to multiple traders INGO/ Impleme nting Partner Partnership Agreement Beneficiary selection process Needs Assessment Market Assessment and Analysis Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness

38. RED CHANNEL LOCAL AREA MARKET DOES NOT HAVE CAPACITY, EVEN WITH SUPPORT  SUPPLY FROM OUTSIDE MARKET(S) RED CHANNEL LOCAL AREA MARKET DOES NOT HAVE CAPACITY, EVEN WITH SUPPORT  SUPPLY FROM OUTSIDE MARKET(S) R1 Direct Commodit y Purchase (outside markets) Key Processes Response Modality Definition of Actor Commodities purchased and supplied from outside the affected area  nationally / regionally / internationally Pure Trader – Commo dities Standard Competitive Procurement Process Delivery Mechanism Market Status (may vary by commodity) Needs Assessment Market Assessment and Analysis Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness Preparedness Scenario Contingency Planning, Knowing our Markets, Internal Capacity and Readiness

39. Q&A 5/20/2015