1. HUMAN RESOURCE MANAGEMENT DIVISION Higher Education Commission, Government of Pakistan H-9, Islamabad (Pakistan), Exchange: (051) 90400000 Tele: 051-90401400; Fax: 051-90401402 www.hec.gov.pk/hrm awahmad@hec.gov.pk Awais Ahmed Director General (HRM) Managing Human Resources through 3 H's of Heart, Head and Hand, Feel by Heart, Think by Head and Implement by Hand Promotion Social Interaction T&D Health & Safety

2. Human Resource Management Division : Belief Human Resource -the most important Asset Three Pillars of Human Performance Employee Development, Support & Enabling Work Environment Motivation & Commitment Excellency in Performance Organization Effectiveness

3. Core Functions of HRM Division Deals with the Personnel / Establishment matters of the HEC’s Regular, Project / Contract employees including appointments promotions and transfers etc. Provides human resource to various Divisions/Sections according to HEC budget and as per approved projects being run by the HEC. Arrange meetings of the Selection Board, Selection Committee / DPC, Scrutiny Committees etc. Maintains the PERS/ ACRs and Service Statements / Service Books of the officers / officials. Process the cases of Employees for Pension, G.P. Fund, Group Life Insurance, Benevolent Fund and Trainings all around Pakistan. Provides house requisitioning and medical facilities to entitled employees. Maintains active collaboration and coordination with all the other Divisions/ Sections of HEC. R&I Section

4. Human Resource Management Division: Roles Manpower Planning, Promotion, Appointment, Placement, Training and Development, Job Rotation, Retention Organizational Development Housing & Medical facilities, Pension/ Gratuity, Group Life Insurance, Benevolent Fund. Working Environment,, education, awareness on health and safety and other issues, recreation facilities, etc. Welfare Employees relations, grievance and disciplinary procedures, settlement of disputes, etc. Communication & Relation Initiatives & Changes Employees Engagement, Employees Branding, Compensation, Teaming up for tasks such as Gender Mainstreaming, Programs for Disabled HEC Employees, Paper Recycling, Education for Employees and their children, Retreat programs etc. Automation of Dak System, Weekly meetings with HEC Divisions / Sections / Offices.

5. Sanctioned, Working & Vacancy Position of HRM Division S.#Name of PostBPSNo. of PostsName SanctionedWorking 1 D.G.2011Mr. Awais Ahmad 2 Director1911Mr. Muhammad Faisal Butt 3 Dy. Director1821Mr. Muhammad Arif 4 Assistant Director1753 Mr. Abaidullah Anwar Mr. Niaz Hussain Ms. Sadia Bukhari 5 Superintendent1623 Mr. Wajid Ali Saleem Mr. Amjad Hussain Shah Mr. Zaheer Khan 6 Stenographer1631Mr. Muhammad Rafiq 7 Assistant Incharge / Assistant 15 & 1474 Mr. Muhammad Younis Mr. Muhammad Shafiq Mr. Noor Shah Hayat Mr. Sheeraz 8 Computer Operator1533 Mr. Zeshan Mr. Zakir Mr. Qaiser Khan 10 Stenotypist1411Mr. Wasim Akhtar, (CPS) 11 Data Entry Operator1201Mr. Muhammad Usman 12 Gestetner Operator810 13 Machine Operator511Mr. Gul Sultan 14 UDC911Mr. Israr Shaheen 15 Mender/Daftri311Ms. Shehla Sabir 16 Record Sorter211 Mr. Usman 17 Naib Qasid153 Mr. Waseem Mr. Afzal Mr. Wali Total3526

6. R&I Section S. No.Name of PostBPS No. of Posts Name SanctionedWorking 1Stenographer1611Mr. Mumtaz Ahmad 2Assistant1511 Mr. Abdul Khaliq 3LDC733 Mr. Irfan Mr. Muhammad Azam Mr. Sajid Hussain (CPS) 4Despatch Rider543 Mr. Irfan Mr. Rehman Mr. Waqar Akbar Khan Vacant-1 5Qasid232 Mr. Khalid Mr. Hafeez Vacant-1 Total1210

7. Human Resource Management - Organogram

8. HIGHER EDUCATION COMMISSION Sanctioned /Working Position of Regular posts BPSSanctionedWorking FEDERAL MINISTER11 MP-I21 MP-II53 MP-III55 2221 2132 20126 193625 185637 1711484 167665 156852 148357 1266 1197 101312 913 876 74537 665 56860

9. From Pre. Slide 4 33 38367 233 111443 Business Automation Wing (fixed salary posts) 75 TOTAL840606 Total Working Position Chairman 1 Officers Working on Contract (MP Scale -9 & Other – 5) 14 Officers/Officials Working on Regular Basis 591 Project Employees 195 Internees-33+NIP-10 43 Contingent Paid staff 73 Total: 917 Total No. of advertised posts 81 Regular PERN-23, BPS-20& above-5, BPS-3 to 14- 28 56 TESP Project 14 No. of Project funded positions advertised 11

10. Working Position of Officers & Officials Chairman: 1 Officer working in MP Scale: 9 Officer working in BPS-17 & above: 155 Official working in BPS-16 & below: 436 Contract Employees equivalent to BPS-17 & above: 96 Contract Employees equivalent to BPS-16 & below: 104

18. Recruitment & Selection Process Demand / Acquisition of Staff/ Availability of Position Preparation of Advertisement Preparation of Statement of Applicants NTS test in case of BPS-17 to 19 and equivalent Scrutiny Committee Meeting Preparation of Minutes of Scrutiny Committee Meeting Obtaining approval of the competent authority Obtain Date and Time for Selection Committee Meeting Issuance of Interview Call letters Preparation of Working Paper Test and Interviews Preparation of Selection Committee Minutes Obtaining approval of the Competent Authority Issuance of appointment letters to selected candidates If no Candidate Found Suitable- Post is to be Re- advertised Process Duration : 4 Months

19. 06 Hospitals stands at the panel of HEC in Islamabad and Rawalpindi Medical Coverage 06 Hospitals stands at the panel of HEC in Islamabad and Rawalpindi Shifa International Hospital, Islamabad NESCOM Hospital, Islamabad KRL Hospital, Islamabad Family Health Hospital, Islamabad Bilal Hospital, Rawalpindi Ahmed Medical Complex, Rawalpindi Ittefaq Hospital (Trust), Lahore Liaquat National Hospital, Karachi Rehman Medical Institute, Peshawar Hospitals stands at panel of HEC Regional Centres

21. Gender Wise Status Accommodation Facility

22. Budget Allocation and Utilization Accommodation, Medical and Training (2011-12) BudgetAllocationUtilization% Accommodation35.43827.778.16 Medical187.139.44 Foreign / Inland76.998.57 Capacity Building151.28.00

23. Training Cases through SAP

24. Medical Cases through SAP

25. Accommodation Cases through SAP

26. HRM Web Site Corner

27. Human Resource Management Division – On Going Activities in addition to routine tasks Review of HEC Recruitment & Services Rules Integration of HRM Functions with SAP Automation of DAK SystemSubsidized Dental Treatment Facility for HEC Entitled EmployeesSubsidized Medical Facility to HEC Project / Contract / CPS EmployeesAutomation of Leave Cases HRM Lecturer Series Weekly meeting with HEC Divisions/ Sections/ OfficesEstablishment of HEC Community CentreUp gradation of HEC Daycare CentreRegularization of Contractual Staff / CPS equivalent in BPS- 1 to BPS-4 Recruitment against 22 PERN Positions, 15 TESP Positions & 5 positions in BPS-20 & above & position advertised against Balochistan Quota Completion of PERs / ACRs / Work & Conduct for the year 2011HR Review for the financial year 2012-13Training opportunities for low paid employees

28. Thanks