1. AHSAA MIDDLE SCHOOL CONFERENCE C2C ESSENTIALS

2. C2C WILL WORK FOR YOU Prioritize using MUST – SHOULD – COULD method Use the software to centralize all of your data Use contracts as schedule confirmations Create reports to communicate with your staff Who? What? When? Don’t be overwhelmed

3. MUST Declare teams Coaches registrations / roles Eligibility / manage athletes Master tryout list / team rosters Entering schedules / venues Contract management Financial management

4. DECLARE TEAMS Menu/School/Team Management/Declare teams AHSAA will notify schools when it is time to declare teams Only changes from previous year need to be made Make sure to declare the master tryout list

5. COACHES REGISTRATION MENU/SCHOOL/USERS and STAFF Principal or the Principal designee ONLY Customize for your school Adding and Removing Coaches Creating usernames Adding permissions Uploading pictures and signatures Refresh permissions

6. 5 Steps to Coach’s Cards 1.Users create accounts, add photo at www.c2cschools.com create a free account – give Principal or Designee the username. www.c2cschools.com 2.Principal or Designee adds team permissions to username, must assign the title of coach or assistant coach to the username for coaches: Menu/school/User Staffs 3.Coaches must meet eligibility settings in team management/ team staff: Menu/school/team management/manage teams 4.Principal or Designee must certify eligible coaches: Menu/Principal certification/coaches certification 5.Purchase membership (financial administrator rights)that creates invoice. Print invoice or make a payment: Menu/school/financial management/ purchase memberships

7. ELIGIBILITY/MANAGE ATHLETES MENU/SCHOOL/MANAGE ATHLETES Check athlete names in INOW or import athletes – Important timeline of the pipeline: INOW-ALSDE- C2C Check grades, 7 th are automatically eligible 8 th graders must have grade average Troubleshoot “unknown” possible reasons Transcript Transfer grades/summer school grades Menu/school/academic settings

8. MASTER TRYOUT LIST ROSTERS Add athletes to the roster on master tryout list, then make the athlete eligible by meeting grade and paperwork requirements; names will turn black Principal certify eligible athletes Add athletes to rosters in team management Add uniform numbers, height and weight if applicable

9. ENTERING SCHEDULES Create venues - menu/school/event management Enter home schedules only Monitor away games, notify schools if away games to not appear on your schedule in a timely manner Check times, and dates closely Contracts are schedule confirmations Sanctioning tournaments, participating in a sanctioned tournament - Purple to red

10. SANCTIONING A TOURNAMENT MENU/SCHOOL/TEAM MANAGEMENT/MANAGE TEAMS/TEAM/MANAGE TEAM/ADD TOURNAMENT STEP 1 – Identify host/venue/date and time – click next STEP 2 – Choose the structure of the tournament, check the requires sanction approval box - click finish STEP 3 - Double click on the tournament (purple font) STEP 4 – Add participants STEP 5– Add initial games or matches STEP 6 – Principal certify the competition Menu/school/principal certification/competition certification

11. CONTRACT MANAGEMENT MENU/SCHOOL/DOCUMENTS and FILINGS/CONTRACT MANAGEMENT Required games for middle schools? Why sign contracts? Use as a schedule confirmation, an agreement much like “your word” Three ways to sign contracts When creating a game on the schedule/contract tab/details Alert box or email Contact management – see above

12. FINANCIAL MANAGEMENT MENU/SCHOOL/FINANCIAL MANAGEMENT/ACCOUNT SUMMARY Notification of invoices will be delivered by alert message View invoices, new and historical view Details will give a view of invoices Print or make a payment from screen

13. SHOULD - COULD Enter results of all home games/competitions Scan eligibility forms into student files Add school logos and geographical information Content Management – Public View Document Searches Filing System Coaches biographies

14. REPORTS MENU/SCHOOL/REPORTS Use school reports for master schedule, staff detail, and staff eligibility reports Use reports in team management

15. TIPS - SHARING Customize columns in manage athlete interface Welcome screen – don’t miss important information and alerts Create desktop shortcuts Content management/ organizing links Teach me….teach all of us? Janet.latham@acs-k12.org