1. Standard 9 Breakout Session (Strategic Plans) (MFRPS Documents Current and Fit-For-Use) March 12, 2014 8:00AM-12:00PM MFRPA 2014 Dylan Murphy SC Dept. of Health and Environmental Control Tessa Dixon LA Dept. of Health and Hospitals Priscilla Neves FDA ORA Office of Partnerships Tom Tederington MI Dept. of Agriculture and Rural Development Jim Melvin NC Dept. of Agriculture and Consumer Services

2. Agenda (8AM-10AM) Welcome and Introductions Program Element Overview Session Objectives Group Exercise – Best Practice Presentations – Brainstorming – Reporting Out – Summary

4. Housekeeping Honor time schedule Stay on topic Get input from everyone Be willing to share Respect different program cultures Do not reference specific audits Be creative, ask questions – parking lot Facilitators – responsible for process Participants – responsible for content

5. Standard Nine

6. Strategic Plan (9.3) If the state fails to meet all program elements and documentation requirements of a standard, it develops a written strategic plan that includes: 1.The individual element or documentation requirement of the standard that was not met, 2.Improvements needed to meet the program element of documentation requirement of the standard, and 3.Projected completion dates for each tasks

7. Strategic Plan (9.3) Yes - Approximately 73% (29) No - Approximately 28% (11) – Self-assessments not completed – Not documented – Does not meets criteria (Ex. gaps, specificity, dates) – Is not current and fit-for-use (updated, accurate)

8. Session 1 Objective Generate a list of resources, best practices, lessons learned and challenges/recommendations for developing, implementing and monitoring strategic plans. (Group Exercise Instructions) 1.Listen to presentations 2. Discuss and list suggestions on flip charts (30 min) 3. Share your group’s suggestions with room (30 min)

9. Tessa Dixon Program Administrator LA Dept. of Health and Hospitals

10. Dylan Murphy MFRPS Coordinator SC Dept. of Health and Environmental Control

11. Objective Generate and share a list of strategic plan: 1.Resources 2.Best practices to develop, implement and monitor/verify 3.Lessons Learned - Program outcomes, measurements and/or benefits 4.Challenges and recommendations

12. Congratulations and Thank You! Contact Information Tessa.Dixon@la.gov 225-342-7674 Dylan Murphy murphydm@dhec.sc.gov 803-896-0705 Belinda.Clifton@fda.hhs.gov 206-553-7022 x18 Priscilla.Neves@fda.hhs.gov 781-462-8930

13. Standard 9 Breakout Session (Strategic Plans) (MFRPS Documents Current and Fit-For-Use) March 12, 2014 8:00AM-12:00PM MFRPA 2014 Dylan Murphy SC Dept. of Health and Environmental Control Tessa Dixon LA Dept. of Health and Hospitals Priscilla Neves FDA ORA Office of Partnerships Tom Tederington MI Dept. of Agriculture and Rural Services Jim Melvin NC Dept. of Agriculture and Consumer Services

14. Agenda (10:15AM-12PM) Welcome and Introductions Program Element Overview Session Objectives Group Exercise – Best Practice Presentations – Brainstorming – Reporting Out – Summary

15. Say What???? Top Bop Cop Flop Mop Hop Crop

16. Housekeeping Honor time schedule Stay on topic Get input from everyone Be willing to share Respect different program cultures Do not reference specific audits Be creative, ask questions – parking lot Facilitators – responsible for process Participants – responsible for content

17. Current and fit-for-use (9.3) Information contained in documents required by the standards and records of all self-assessments, improvement plans and program assessment validation audits are current and fit-for-use.

18. Current and fit-for-use (9.3) Yes - Approximately 70% (28) No - Approximately 30% (12) – SOPs no longer reflect practice – Everyone not using most current SOP – Outdated MFRPS forms – Signed forms outdated – Forms incomplete and/or inaccurate

19. Session 2 Objective Generate a list of resources, best practices, lessons learned and challenges/recommendations to ensure MFRPS documents stay current and fit-for-use. (Group Exercise Instructions) 1.Listen to presentations 2. Discuss and list suggestions on flip charts (30 min) 3. Share your group’s suggestions with room (30 min)

20. Tom Tederington Food Policy Specialist MI Dept. of Agriculture and Rural Development

21. Jim Melvin Assistant Director of Regulatory Services NC Dept. of Agriculture and Consumer Services

22. Objective Generate and share a list of : 1.Resources (Quality System) 2.Best practices to maintain MFRPS documents current and fit-for-use 3.Lessons Learned - Program outcomes, measurements and/or benefits, sustainability, contract work, SEPs 4.Challenges and recommendations

23. Congratulations and Thank You! Contact Information Jim.Melvin@ncagr.gov 919-857-4126 Tom Tederington tederingtont@mi.gov 517-749-5849 Belinda.Clifton@fda.hhs.gov 206-553-7022 x18 Priscilla.Neves@fda.hhs.gov 781-462-8930