1. VYKON Tenant Billing Service
May 2011
© VYKON 2011

2. VYKON Tenant Billing Service (VTBS)
Designed for Property Managers to monitor and invoice tenants for usage of HVAC, lighting, other utility consuming services
Runs on NiagaraAX Supervisor
Configurable Rate Structures
Automatically Generate and invoices
Supports multiple currencies, tax and surcharge levels

3. Key Features and Benefits
Easy to Use
Reduced Training Time
Browser Interface
Access Anytime, Anywhere
No Dedicated Workstation
Automatic Invoicing
Set it up once – you’re done
Data Import
No need to manually
enter existing data
Customized Invoices
Professional Appearance
Uses Niagara Histories
Automatic continuous
data collection

4. Other VTBS Features
Data export option for merging to third party invoicing software
Invoices output as PDF files
Layout tool to aid custom invoice template creation
Searchable invoice history
Report function (daily) detailing override periods and cost breakdown

5. Billable Services Utilities
Electricity
Gas
Oil
Steam
Water
Hot water from central plant
Chilled water from central plant
Air volume
Other services – even cleaning and gardening if you wish!

6. VTBS Configuration Create and manage:
Owners: the person/company who owns the building
Tenants: the Tenant to be Invoiced
Contracts: defines the structure of an Invoice. References multiple Meters. Also references a Px page Template for Invoice generation
Utilities: the Utility company
Meters: references a Niagara History
Each Meter references a Niagara History for min/max roll over, units and usage

7. VTBS Set-Up Process 6 steps to configure
Enter owner related data
Enter client/tenant data
Enter utility supplier data
Associate meter points from Niagara system to tenants
Set up appropriate contracts
Set up invoicing schedule (used for automatic billing)
3 steps to manually generate an invoice (if not using the automatic option)
Pick a tenant from the list
Enter invoice number and date range
Generate invoice

8. Manual Invoice Generation
Intuitive user interface
Save the Invoice as a PDF file
Send an and attach Invoice as a PDF file
Provisioning style user interface makes creating large numbers of Invoices easy

10. Review Old Invoices
All financial Invoice information saved to custom Niagara History
Review previous Invoices using the Invoice History Manager
Intuitive user interface makes managing large numbers of Invoices easy

11. Review Invoices

12. Automatic Billing Profiles
Schedule Invoices to be generated on a regular basis
Automatically send with attached Invoice
Automatically save Invoice as a PDF
Apply Automatic Billing Profile to Owners and Tenants
All configured using intuitive wizard based user interface

13. Automatic Billing Schedule

14. Meters References standard Niagara history
Share Meters between Tenants (i.e. 50% of calculated cost between two Tenants)
Create both Flat Rate and Timed Meters
Flat Rate Meters
One Utility rate used to calculate invoice
Simple and effective
Timed Meters
Supports multiple rates for in and out of hours
Configurable rates for standard week
Supports special days for custom tariffs
Uses powerful Numeric Schedule user interface

15. Meter Setup

16. Customizing Invoices Templates for producing Invoices are Px based
Reuses existing Niagara concepts
Users can easily customize invoices
VTBS automatically converts from Px to PDF
Supports multi-page PDF Invoices

17. Intuitive User Interface
Standard commissioning uses a series of simple wizards and manager views
Web Applet user interface with customizable logo and background color
Two help options
Standard Niagara Engineer Context sensitive help
Simple Web help

18. Online Help

19. Other Features
Niagara alarming if Invoice fails to generate (i.e. no Meter history logs)
Contracts also have
Status
Fire Topics when an Invoice is generated
Invoice Auditing history
Customizable web logo

20. VTBS Intuitive user interface Cost-effective Automatic
Accessible ANYTIME, ANYWHERE

21. Available Now Part Number Description
V-TBS-AX
Vykon Tenant Billing System, include license for 10 tenants. Must be installed on NiagaraAX Supervisor
V-TBS-AX-10
Adds 10 tenants to a TBS license.
V-TBS-AX-25
Adds 25 tenants to a TBS license.
V-TBS-AX-50
Adds 50 tenants to a TBS license.
V-TBS-AX-100
Adds 100 tenants to a TBS license.
Our Price Sheet has been updated and posted on Niagara Central

22. www.vykon.com salessupport@vykon.com tsupport@vykon.com