1. University of Maryland Extension Computer Training for Farm Businesses Jenny Rhodes Shannon Dill University of Maryland Extension Educators Agriculture & Natural Resources

2. University of Maryland Extension Jenny Rhodes Queen Anne’s County Shannon Dill Talbot County Nan Stenzel UME Regional IT Coordinator Local Community College Local Accounting Firm TEAM

3. Why? Computers are an important tool for farm business management. In a recent survey from the USDA farm computer use continues to rise (USDA NASS 2011). In Maryland about 60% of farms have access to computers but only 34% use computers for farm business.

4. Who? Target audience -Farm Businesses Owners Farmers Land Owners Young Farmers

5. When? January 2008 – November 2011 First trainings – Annie’s Project

6. Where?

7. Classes Offered Using Computers for Your Farm Excel QuickBooks for Beginners Advanced QuickBooks

8. Using Computers for your Farm 3 hour training hands on workshop – each attendee had their own computer Learned how to: manage your files set up folders back up important files look at software that could be beneficial to your farming operation

9. Excel Spreadsheets for your Farm Business 3 hour training Hands on application with Microsoft Excel each attendee had their own computer Learned how to: navigating the software set up a spreadsheet insert formulas and calculations. Participants practiced with spreadsheet templates Each received a USB with farm based spreadsheets

10. Excel Spreadsheets Budgets : 2011 Field Crop Budgets with Cover Crops - spreadsheet 2011 Field Crop Budgets – PDF 2011 Field Crop Budgets – spreadsheet 201 November Field Crop Budgets- spreadsheet Custom Rates Input Prices Fall 2011 ONVC Spreadsheet - A calculator to estimate the value of manure when compared to commercial fertilizer -Personal Monthly Budget – spreadsheet -Very important to have a household budget when making financial decisions -Personal Budget - spreadsheet -Vegetable Enterprise Budgets - spreadsheet USB Flashdrive Contents

11. Farm Business Planning: Business Planning Resources Includes various business planning templates, information and a case study to see how a business plan should be written Financial Statements: Blank Worksheets Includes cash flow, balance sheet and income statement Crop Worksheet Fixed Cost Allocation Spreadsheet to help determine actual fixed costs instead of using custom rates

12. USB Flashdrive Contents Grain Marketing: Basis Charts Grain Marketing Spreadsheet showing how to keep marketing records. Maryland Corn Basis Misc: Fax Cover Letter Hormel Card -Remember these livestock judgers – Excel will place classes with cuts in no time Invoice MCE Address Book Keep important addresses and contact names in an excel spreadsheet i.e. – landlords, employees etc. Purchase order Sales Receipt Weekly Time Sheet

13. USB Flashdrive Contents Production Info: Corn Calculation This spreadsheet dries corn bushels to 15.5% Nutrient Management Manure Record Keeping Sheet Nutrient Management Sample Fertilizer-Manure Application Records Nutrient Management Yield Record Summary Nutrient Management Poultry Removal Record Pesticide Application Records Production Records

14. Agriculture Websites to Bookmark and Applications http://www.agnr.umd.edu/ This is the UMD, College of Ag website. This is the portal to find Extension Fact Sheets, meetings, workshops and the home and garden information center (www.hgic.com) www.hgic.com http://www.mdgrainmarketing.umd.edu/ Website listing budgeting, marketing, lease agreements and more. Go here to download spreadsheets and farm management documents. http://www.mredc.umd.edu/ This site is a one-stop-shop for the latest and most successful business development innovations and support for Maryland's agriculture and natural resources enterprises. If you are currently, or would like to be, an agricultural/ natural resources entrepreneur, we invite you to explore this site. http://extension.umd.edu/publications/EB237online/

15. QuickBooks For Farm Businesses Shannon Dill University of Maryland Extension

16. Grain Farmer Balance Sheet Transaction Detail by Account Income Statement Account Listing Profit & Loss Profit & Loss by Class Statement of Cash Flows QuickBooks Reports

17. QuickBooks For Farm Businesses Beginners Worked through tutorial setting up QuickBooks – hands on – each had their own computer – 3 hour training Setting up Vendors Setting up Accounts Writing Checks Entering Deposits

18. QuickBooks For Farm Businesses Advanced Certified QuickBooks ProAdvisor Local Account Firm Creating Reports Creating Invoices Reconcile bank statement Changing Preferences Tips of the trade Discussion

19. Class Participation Totals 12 Using Computers for Your Farm 165 Excel 148 QuickBooks – Beginners 20 QuickBooks – Advanced 324 Individuals participated in the program

20. Evaluations Using Computers for your Farm 92% report understanding file management 100% will use websites suggested 83% will use the USB 92% will back up their files

21. Evaluations After Classes Excel for Farm Businesses 100% of participants plan to incorporate Excel Spreadsheets into their farm for recordkeeping system. QuickBooks for Farm Businesses 100% report implementing QuickBooks on their farm, tracking enterprise expenses and creating end of the year financial reports

22. Follow up Survey from all Classes taught N=59

23. Follow Up Survey

24. Conclusions Diversity Knowledge Age Enterprise Teaching 3 Instructors Continuation of Classes

25. Questions Contact information: Jenny Rhodes – jrhodes@umd.edujrhodes@umd.edu Shannon Dill – sdill@umd.edusdill@umd.edu