1. FEMA’s Guidelines and Standards Strategy ASFPM Conference May 23, 2012

2. 2 Overview  Current Condition  Future Vision  Strategic Plan Goals and Objectives  Future State  Results  Participate!

3. 3 Drivers of the Program Program- level Standards Working-Level Standards Guidance Best Practices / Lessons Learned Statutes Regulations Policy / Directive

4. 4 Current State of G&S Mandatory Elements Non-mandatory Elements Type of Information Container

5. 5 Current Stats

6. 6 Future of G&S

7. 7 Goals  Improve usability. Create a knowledge base of standards of practice that is intuitive to navigate and use.  Adopt a cost effective lifecycle. Develop processes and approaches that reduce the cost of creating, updating and maintaining the knowledge base.  Ensure credibility. Ensure that the standards of practice are understandable, reasonable and widely accepted. Engage key stakeholders.  Foster continuous improvement. Limit the standards to only what is necessary, such that mapping partners can continuously find efficiencies and allow for a variety of methods to meet the standards such that best practices easily emerge.  Promote the exchange of knowledge. Ensure that the standards of practice themselves are communicated effectively and well understood, as is the structure and process for developing the standards of practice. Ensure there is a feedback loop for the standards of practice such that input for the improvement is easy to harvest and react to.  Maximize technology. Maximize innovative, yet proven, technology.

8. 8 Objectives 1. Transform the large set of existing volumes and appendices into stand-alone and distinct standards, guidance and best practices 2. Develop a mechanism to maintain and revise standards of practice in a timely and cost-effective manner 3. Develop processes that are simple and streamlined for the development and approval of new standards, guidance and best practices

9. 9 Objectives 1: Transform into stand- alone documents Inventory Develop comprehensive inventory of existing stds and guidance that has been produced for flood risk analysis and mapping Assessment Perform assessment on usage of existing documents and challenges Define Develop clear definitions for stds, guidance and best practices – identify dependencies Align Align all material within existing documents to defined categories / definitions Evaluate & Test Evaluate completeness and functionality of new documents Communicate Develop a communication plan to explain new structure and transformation Finalize Finalize new stds and guidance documents Publish Publish and communicate new documents

10. 10 Objectives 2: Develop maintenance strategy Develop Develop an annual maintenance strategy Governance Establish roles, responsibilities and authorities to facilitate maintenance strategy Buy-in Obtain leadership buy- in to maintenance strategy and governance System Determine best knowledge management/IT solution to support maintenance & support requirements Roadmap Develop routine roadmap for maintenance

11. 11 Objectives 3: Develop process for new efforts Best Practices Develop process for capturing best practices New Efforts Develop process for new efforts Governance Establish roles, responsibilities and authorities to facilitate new process Buy-in Obtain leadership buy- in to process and governance Output Create templates, schedules and overall process document Communicate Develop a communication plan to explain new structure and transformation

12. 12 Future State Program Standards Working Level Standards Guidance Best Practices Type of InformationContainer Knowledge Sharing Site Feedback loop / routine maintenance

13. 13 Knowledge Sharing Site Vision & Expectations  The Knowledge Sharing Site (KSS) will serve as the central location for Risk MAP project delivery methods and information.  The KSS will provide a graphical interface to content and will be keyword searchable based on tagging  Users/Risk MAP study practitioners will be able to contribute content and share relevant information with colleagues across the Program interactively Expectations:  Release 1.0 of the KSS will provide a base level of functionality; the full vision will be built over time, through multiple releases.  The KSS will be set up to accept information as it becomes available (e.g., parsed or re-written standards/guidance, best practices).

14. 14 Knowledge Sharing Site (Artist’s Conception)

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16. 16 G&S Annual Roadmap APRMAYJUNJULAUGSEPOCTNOVDECJANFEBMAR Prioritize items and work on next release New updates released in late Oct New updates released in early April ASFPM: Discuss significant changes in the recent release; elicit feedback for next release cycle Risk Analysis Workshop: Discuss significant changes in the recent release; elicit feedback for next release cycle

17. 17 Results so far G&S Initial Estimate of Standards in Original Documents Initial Consolidation and Compilation of Standards Analysis and SME Review of Standards Appendix I - Discovery233121 Appendix C – Riverine Engineering2968539 Appendix N – Risk Assessment804610 Appendix O – Flood Risk Products19411820 Appendix K – FIRM Format12411375 Appendix L – FIRM Database2829628 Appendix J - FIS185(in process)

18. 18 Want to participate?  If you want to be involved in any of the following, please talk to me after the session or contact me: Review of Transformed guidance content Maintenance of content Education and Training on the new content or KSS Contact: Mary Jo Mullen MaryJo.Mullen@fema.dhs.gov Or Anna Lee Anna.a.lee@accenture.com