2. COHORT ANALYSIS Alfred Mutanga MIS Specialist University of Venda Date : 22 November 2013 Venue : NWU PUK Sports Village

3. Why a Cohort Analysis? ???? A cohort? –A group of students selected for further study Meets a certain predetermined criterion Often this a group of students enrolling for the first time in a cluster together during the same academic period –Baseline data: is the basis for cohort study

4. Baseline Data Baselines Established with internal data and are used to determine performance over time –These data are used to represent the state of the issue at hand before selected activities or events took place –Establishment of baselines is critical for continuous quality improvement initiatives or other improvement processes Cohort Analysis refers to the use of data by institutions to compare current performances with a prior performance to determine trends

5. Theoretical Framework for Cohort Analysis The Persistence- Retention- Attrition Triad? –Refers to the tendency for students to continue their enrollment at an institution – Persistence focuses on the tendency of students to continue their enrolment from semester to semester – Retention Studies focuses on the tendency for the students to enroll in consecutive semesters – Attrition relates to the tendency of the students to withdraw from a qualification Persistence- Retention- Attrition how is HEDA taking care of this through Cohort Analysis?

6. Persistence-Retention-Attrition : HEDA Contexts Persistence : HEDA includes Enrolment Studies in the Cohort Analysis Application Enrolment Studies is an examination of the number of students enrolled for an academic period tracked year by year Persistence studies may include: –Study of Graduation rates –The Flow of students through the institution Data from these studies may become baseline for determining the impact of student retention-enhancing programs or activities

7. Retention Qualification Retention- tendency for students to continue attending a qualification until completion regardless of the grade they receive Usefulness of Retention Studies: –Show students’ overall determination to stay enrolled regardless of grade –Highlight the patterns of student withdrawal from qualifications

8. Attrition Attrition in HEDA is defined with two indicators and these are drop-outs and Stop-outs This type of study is a variation of the aforementioned studies as it focuses on the persistence through a semester or an academic year. Stop-outs are students who withdraw from a qualification and at a later date re-join the qualification (or another at the same institution?) Drop-outs are students who withdraw from a qualification and will never re-join the qualification during the period of study Calculating attrition is an important aspect of determining student engagement with the institution

9. A Snapshot of Results of Cohort Analysis

10. Cohort Analysis Provoke Some Questions Graduates in the first Cohort Year- how come we have a graduate during the first year students enrol for a qualification? Methodology FCE Student Unit Records- –Who are the students who are retained in the system for such a long time? –Are we doing enough as an institution to help students graduate in record time or finish their courses? –What do our Teaching and Learning, Assessment say? Do they need to be reviewed Premise for Institutional Research activities concerning student engagement with the institution, etc.

11. Our Experience Identifying Unit Records Knowledge of SQL

12. Thank you