1. TOWN OF TOLLAND FY 2010 - 2011 through 2014 - 2015 Town Manager’s Five Year Capital Plan February 25, 2010

2. Everything the Town does, from providing services to its residents and citizens, to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets. Assets must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish. Assets include:  Streets  Parks  Buildings  School Facilities  Large Equipment  Technology The Town’s Five Year Capital Improvement Program is developed to ensure adequate capital investment in the Town’s assets and to provide an orderly method for funding these assets. CAPITAL BUDGET

3. WHAT IS A CAPITAL ITEM? Definition of Capital Projects: Any project, to be included in the Town’s Capital Improvement Program, should fall into one of the following three program categories: 1. Any new or expanded physical facility, including preliminary design and related professional services. 2. Land or property acquisition. 3. Items of a non-recurring nature where the benefits are realized over a long period of time. A project should also exhibit the following characteristics to be included in the Capital Improvement Program: 1. Life Expectancy: The project’s outcome, non-recurring in nature, should have a useful life of greater than eight years. 2.Cost: Cost should be a relatively high, non-operative expenditure for the Town; generally in excess of $10,000 for equipment or plant facility improvements.

4. CAPITAL BUDGET PLANNING PROCESS

5. SUMMARY OF ELIMINATED ITEMS/PROJECTS FUNDED BY THE GENERAL FUND

7. Revisions To Capital Budget After Submission by Town Manager to Town Council on December 9, 2008

8. TYPES OF FUNDING METHODS  General Fund Contributions  Capital Non-Recurring Fund  Non-Referendum Notes  Local Capital Improvement Plan Grant (State)  Town Aid to Road Grant (State)  State School Construction Grants and other State Grants  Ambulance Fees  Cemetery Funds  Referendum/Bonding  Unallocated Capital  Sewer Assessments  Lodge Revenues

10. FY10-11: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $266,700 Refurbish the Tolland High School Track Field - $13,733 (Completed Project Residual $6,267 - total project cost - $20,000) Reserve for current year depreciation for municipal vehicle replacement - $22,967  Board of Education – Tolland High School:  Town Administration:

11. FY10-11: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $266,700 6 th annual lease payment (of seven) for replacement of Engine #340 - $70,000  Fire Department:  Capital Equipment: Vac-All body for 2000 Truck - $35,000 Replacement 1999 Toro 16’ Mower - $75,000 This is a specialty mower used 8 hours a day from May thru November it has 3,200 hours and is rusted out. Normally 8 year life cycle.

12. FY10-11: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $266,700 Upgrade of Base Station Repeaters located at Highway, Parks & Facilities and the Tower Site are mandated by FCC to be licensed and operating in narrowband emissions before 1/1/13 - $20,000 Pollution Abatement at Highway Garage pursuant to long standing Consent Decree - $30,000  Public Facilities:

13. FY10-11: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES Board of Education:  Tolland Intermediate School: Roof Top HVAC Replacement - $140,000 (Non-referendum notes)  Tolland Intermediate School: Asbestos Floor Tile Removal - $207,327 (Non-referendum notes) $207,327 (School Construction Grant)  Tolland Middle School: Asbestos Floor Tile Removal - $171,444 (Non-referendum notes) $171,444 (School Construction Grant)  Birch Grove Primary School: HVAC BVH/JCI Upgrade - $35,497 (School Construction Grant) $15,313 (Completed Project Residual)

14. FY10-11: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES  Fire and Ambulance: Contribution from Ambulance Fees to a reserve for Emergency Services Equipment Reserve - $200,000 (Ambulance Fees)  Parks and Recreation: Resetting of slab sidewalk on Tolland Green - $15,000 (LOCIP)  Public Facilities: New Lodge roof and decks - $35,000 (Lodge Funds) Water line connection to highway garage - $10,287 (LOCIP). Completed project residual $25,713 – total project cost - $36,000 Removal and replacement of underground diesel and gas tanks at highway garage - $50,000 (LOCIP). Completed project residual $20,000 – total project cost - $70,000  Construction and Reconstruction: Route 195 sewer extension - $200,000 (State & Federal Grant) $800,000 (Assessment Fees)  Pavement Management: Road Maintenance - $413,328 (Non-referendum borrowing) and $150,000 (TAR) $58,159 (LOCIP)

15. Significant Projects in Years 2-5 By All Sources Capital Equipment: Replacement of Dump Truck #36 – 1992 Dodge – $55,000 (General Fund) Year 2: Fire and Ambulance: Refurbish ET 340 – 1983 GMC - $83,284 (Ambulance Fees) Replacement of Dump Truck #30 – 1993 Mack – $145,000 (General Fund) Parks & Facilities: Highway: Replacement of Ambulance 540 - $225,493 (Ambulance Fees)

16. Significant Projects in Years 2-5 By All Sources Streets & Roads: Senior Housing Project – Road Construction – $325,000 ($45,000 – CNRE and $280,000 Assessment Fees) Pavement Management: $360,671 according to automated pavement management system recommendations Year 2, continued: Public Facilities: In-Situ Chemical Oxidation – $100,000 (UST Grant Funds) HVAC Replacement in Hicks With Geothermal - $2,500,000 (Referendum Notes)

17. Significant Projects in Years 2-5 By All Sources Year 3: Board of Education: Capital Equipment: Highway: Replacement of Dump Truck #24 – 1994 Mack – $145,000 (General Fund) Tolland Middle School: Resurfacing and Painting the Track - $90,000 (General Fund)

18. Significant Projects in Years 2-5 By All Sources Year 3, continued: Fire & Ambulance: ET440 Fire Truck Refurbishment – $73,020 (Ambulance Fees) Contribution to Emergency Services Equipment Reserve – $200,000 (Ambulance Fees) Streets and Roads: Johnson Road Box Culvert at Skungamaug River – $215,000 (Non-referendum Notes) Weigold Road Box Culvert - $225,000 ($98,885 Non- referendum Notes and $126,115 Existing Funds) Pavement Management – road and parking lot paving – $723,841

19. Significant Projects in Years 2-5 By All Sources Capital Equipment: Replacement of Truck #28 – 1997 Ford – $145,000 (General Fund) Year 4: Highway Parks & Facilities Replacement of Low Profile Truck #39 – $68,000 ($34,000 – General Fund and $34,000 Cemetery Fund) Board of Education: Track Resurfacing - $90,000 (General Fund) Tolland High School

20. Significant Projects in Years 2-5 By All Sources Year 4, continued: Streets and Roads: Pavement Management – $500,000 ($235,000 – Non-referendum Notes, $115,000 – LOCIP and $150,000 – TAR Grant) Johnson Road Reconstruction – $200,000 (Non-referendum Notes) Replacement of Service 140 – 2002 F-350 - $55,125 (Ambulance Fees) Contributions to Emergency Services Equipment Reserve – $200,000 (Ambulance Fees) Fire:

21. Significant Projects in Years 2-5 By All Sources: Capital Equipment: 1988 Caterpillar Bucket Loader #16 – $158,000 (General Fund) Year 5: Highway: Replacement of #2 Mower (16’ Cut) – $80,000 (General Fund) Parks & Facilities:

22. Significant Projects in Years 2-5 By All Sources: Streets & Roads: Year 5, continued: Grant Hill Road reconstruction and Box Culvert - $675,000 (Non-referendum Notes) Pavement Management - $500,000 ($235,000 – Non- referendum Notes, $115,000 – LOCIP and $150,000 TAR Grant) Contribution to Emergency Services Equipment Reserve – $200,000 (Ambulance Fees) Addition of Used 95 ft.–105 ft. Platform Tower – $498,750 (Emergency Services Equipment Reserve) Fire and Ambulance:

23. PAST 5 YEAR GENERAL FUND CAPITAL CONTRIBUTIONS FY06 - $219,809 or 0.6% of Townwide Operating Budget FY07 - $556,326 or 1.4% of Townwide Operating Budget FY08 - $462,859 or 1.1% of Townwide Operating Budget FY09 - $506,037 or 1.1% of Townwide Operating Budget FY10 - $204,650 or.42% of Townwide Operating Budget Town Manager Proposed FY11 = $266,700 or 0.54% of Townwide Operating Budget

25. 2000 Vac-All Body of truck has 46,000 hours of use. Inside body of truck is rusted and patches have been welded twice. HIGHWAY VEHICLES: ON-GOING CONCERNS

27. We Must Protect Our Investment in Our Infrastructure $132,290,000 Miles of paved local roads: 123.29 Miles of unpaved local roads: 9 To construct 1 mile of road = $1 million dollars 132.29 miles x $1,000,000 = Total miles of road = 132.29 ● The investment we must protect ●

28. Update: February, 2010 Presented by Gordon Daring of VHB, Inc. Town of Tolland, CT Pavement Management Study Town of Tolland, CT Pavement Management Study

29. Presentation Overview Pavement Management Concepts Pavement Management in Tolland  Methodology  Current Conditions & Backlog  Budget Analysis

30. Pavement Management Concepts The practice of planning for pavement maintenance and rehabilitation with the goal of maximizing the value and life of a pavement network. What is Pavement Management? Otherwise known as “Getting the Biggest Bang for Your Buck”

31. Pavement Management Concepts Pavement Section Inventory Pavement distress identification and quantification (Visual Inspection Only) Pavement Condition Index (PCI) calculation on a 0 - 100 scale Define Repair Strategies and Costs Test various Budget Scenarios Develop list of candidate projects Apply engineering and local judgment to define annual road program The Process

32. Will cost $10.00 to $12.00 Here Pavement Management Concepts Pavement Deterioration Curve

33. Pavement Management Concepts Do Nothing Condition (PCI 91-100) PCI = 99

34. Routine Maintenance Condition (PCI 83-90) PCI = 86 Treatment options – Crack sealing, patching Pavement Management Concepts

35. Preventive Maintenance Condition (PCI 71-82) PCI = 73 Treatment options – Crack sealing, chip seal, thin overlay Pavement Management Concepts

36. Structural Improvement Condition (PCI 56-70) PCI = 65 Treatment options – Overlay, Mill & Overlay, Cold in Place Recycling Pavement Management Concepts

37. Base Rehabilitation Condition (PCI 0-55) PCI = 43 Treatment options – Reclamation, Reconstruction Pavement Management Concepts

38. Pavement Management in Tolland Average Pavement Condition Index = 76* * Estimated, February, 2010, based on computer projection

39. Pavement Condition Index Distribution (Feb, 2010) Pavement Management in Tolland

40. Tolland Pavement Conditions

41. Pavement Management in Tolland Treatment BandMilesCost Do Nothing 37.9 Routine Maintenance 32.4$189,289 Preventative Maintenance 27.4$2,216,070 Structural Improvement 20.4$3,723,593 Base Rehabilitation 14.2$5,496,768 Totals: 132.3$11,625,720 Current Backlog Summary (Feb, 2010)

42.  Historic Funding - $400,000/yr for 5 years  Maintain PCI - $600,000/yr for 5 years  Improve PCI - $1,000,000/yr for 5 years Funding Scenarios (Pavement Only) Pavement Management in Tolland

43. Future Pavement Condition Comparisons Pavement Management in Tolland

44. Development of Annual Road Program Determine effective funding levels System recommends roads of highest benefit to the Town based on:  High Traffic Volume  Lower Repair Cost  Longer Repair Life Expectancy  Poorer Road Conditions The system allocates annual budget to high benefit roads and analyzes the effect on overall town wide conditions. Engineering judgment is used to adjust the program to reflect coordination with other projects, neighborhood programs, mobilization efficiencies, etc.

45. Five Year Pavement Plan

46. 5 Year Pavement Plan

47. February, 2010 Town of Tolland, CT Pavement Management Study Town of Tolland, CT Pavement Management Study Questions and Answers

48. FY10-11 CAPITAL PLAN BY PROGRAM AREA Board of Education: $968,352 4.7% Streets/Roads: $621,487 17.5% 9.1% Town Administration: $322,967 Capital Equipment: $169,000 Public Facilities: $191,000 5.4% Parks & Recreation: $15,000 7.6% Fire/Ambulance: $270,000.4% 27.2% 28.1% Sewer Line Extension: $1,000,000

49. TOLLAND DEBT SCHEDULE 2010-11 THROUGH 2014-15 % change FY10/11 - $4,622,918 1.74% FY11/12 -$4,651,9750.63% FY12/13 - $4,443,619 (4.48%) FY 13/14 - $4,417,844 (0.58%) FY 14/15 -$4,391,399 (0.60%)

50. DEBT SERVICE FOR BUDGET YEAR: $4,622,918 Debt Service Breakdown: 75% 25%

51. DEBT SERVICE FOR BUDGET YEAR: $4,622,918 SCHOOL – 75% 1998 bonds – 92.3% - Birch Grove School and miscellaneous school projects 2002 bonds – 46.2% - THS roof, THS track, Middle School renovations, Parker fascia & THS modulars 2003 bonds – 51.4% - Birch Grove School addition/Tolland High School 2004 bonds – 68% - Tolland High School 2005 bonds – 96% - Tolland High School 2006 bonds – 94% - Tolland High School 2007 bonds – 56% - Tolland High School

52. DEBT SERVICE FOR BUDGET YEAR: $4,622,918 MUNICIPAL – 25% 1998 bonds – 7.7% - Miscellaneous Municipal projects 2002 bonds – 53.8% - Open Space, Senior Center, capital equipment, Cross Farms 2003 bonds – 48.6% - Open Space, Cross Farms, capital equipment 2004 bonds – 32% - Old Post sewer line, Cross Farms, capital equipment 2005 bonds – 4% - Miscellaneous municipal projects 2006 bonds – 6% - Open Space 2007 bonds – 44% - Open Space 2008 bonds – 100% - Open Space and municipal projects

54. Budget Schedule: Important Upcoming Dates