1. Finding out about the preservation of e- journals: an overview of the PEPRS project Fred Guy, EDINA, University of Edinburgh UKSG Conference 2011, 4 th – 6 th April 2011, Harrogate, Yorkshire

2. http://www.flickr.com/photos/sinclairlibrary/769777273/si zes/z/in/photostream/

3. Computer room in London School of Economics 1981 http://www.flickr.com/photos/lselibrary/4401344940/sizes/o/in/photostrea m/

4. RIN. E-only scholarly journals: overcoming the barriers. November 2010. Statistics related to e-journals 23% 3

5. Print – key aspects Once purchased is owned by the library and can be retained, transferred to remote store or disposed of when library determines this Library can check if other libraries hold the material and it can be consulted on the premises or be available via Inter-Library loan Likely that it will be available in a national library via legal deposit legislation (goes back to 17 th century in UK)

6. E-journals: key aspects Libraries are licensed for usage – do not host the material Control lies with the publisher rather than with the subscriber Publishers are not a constant in the life of a journal– titles are often transferred between publishers Publishers may decide that they do not want to host back material Legislation for legal deposit is not yet in place in UK and many other countries

7. 7 Why a Preservation Registry? Many schemes emerging to meet challenge But who is doing what? –How can libraries & policy-makers assess which e-journals are being archived, by what methods, and under what terms of access? JISC commissioned a scoping study for an e-journals preservation registry –the idea had been mentioned in the literature

8. Scoping Study for a Registry

9. 9 Scoping Study Report Precedes PEPRS Rightscom / Loughborough University, 2007 –Confirmed expressed need among libraries and policy makers –Warned of potential burden on digital preservation agencies –Recommended: *an e-journals preservation registry should be built *UK Union Catalogue of Serials (SUNCAT) or SHERPA (Open Access) get involved –SUNCAT is hosted and managed at EDINA

10. PROJECT DETAILS Phase 1 funded by JISC (Preservation Programme) from August 2008 – July 2010 EDINA, University of Edinburgh, grant recipient Project partner – ISSN International Centre, Paris Evaluation carried out by Charles Beagrie Limited for the JISC in February 2010

11. 11 Digital Preservation Agencies in the Pilot * Two 3 rd Party Organisations – CLOCKSS ( Controlled Lots Of Copies Keeps Stuff Safe) – Portico * Two National Libraries (c.f. legal deposit) – British Library (BL) British Library e-Journal Digital Archive – Koninklijke Bibliotheek (KB e-Depot ) KB, National Library of the Netherlands * One library cooperative – UK LOCKSS ( Lots Of Copies Keeps Stuff Safe) Alliance

12. The Agencies - LOCKSS LOCKSS (Lots of Copies Keep Stuff Safe), based at Stanford University Libraries, is an international community initiative that provides libraries with digital preservation tools and support so that they can easily and inexpensively collect and preserve their own copies of authorized e-content.

13. The Agencies - CLOCKSS CLOCKSS (Controlled LOCKSS) is a not for profit joint venture between the world’s leading scholarly publishers and research libraries whose mission is to build a sustainable, geographically distributed dark archive with which to ensure the long-term survival of Web-based scholarly publications for the benefit of the greater global research community.

14. The Agencies - Portico Portico provides libraries and publishers with a reliable, cost-effective solution to one of the most critical challenges facing the scholarly community today—ensuring that the electronic resources you rely on everyday will be accessible to future researchers, scholars, and students.

15. The Agencies – e-Depot The e-Depot is a digital archiving environment that ensures long-term access to digital objects. e-Depot is based at the Koninklijke Bibliotheek in The Hague

16. The Agencies – British Library The BL preserves digital content that is collected but also material that is created, such as digitised collections. The store is an important component for forthcoming e- Legal Deposit.

17. What is in the vaults? http://www.flickr.com/photos/wka/4283285201 / http://www.flickr.com/photos/mcfull/421644442/sizes/s/in/photostream/

18. http://www.flickr.com/photos/akeeh/4300472592/sizes/z/in/photostream/ Agency metadata Agency metadata Agency metadata Agency metadata Agency metadata PEPRS

19. Creating the PEPRS database Agency data ISSN Register ISSNs PEPRS ISSN-L + p-ISSN & e-ISSN Register metadata Agency metadata

20. Open Source components used in PEPRS ComponentSoftware choiceComment User interfaceApache::ASP http://www.apache-asp.org/ http://www.apache-asp.org/ Offers fast and easy development and is extremely flexible Database: metadata hosted by PEPRS Zebra http://www.indexdata.dk/zebra/ http://www.indexdata.dk/zebra/ Provides structured text indexing and retrieval. Fast and scales well. Provides powerful and flexible text retrieval capabilities. Harvester Custom Perl and CPAN packagesData files will be collected using FTP and HTTP. Normalisation Custom Perl and CPAN packages including MARC::Record http://search.cpan.org/~gmcharlt/ MARC-Record-2.0.2/ http://search.cpan.org/~gmcharlt/ MARC-Record-2.0.2/ Each preservation agency supplies custom data at the moment, so scripts will be created for each data source. ISSN data is in MARC21 format and will be processed using MARC::Record CPAN package Z39.50 support in Perl ZOOM http://zoom.z3950.org/api/Abstract Perl API supporting search and retrieval. Based on YAZ toolkit.

21. Beta service demonstration Beta service

34. PEPRS Phase 2 Funding provided from August 2010 – July 2012 Beta service – end of April 2011 www.peprs.org/ www.peprs.org Full service –2012 Involve international users in testing 34

35. Forthcoming functionality in 2011 Browsing Advanced searching features Machine to machine (for comparison work) and for OpenURL operations

36. PEPRS Phase 2: key stages ActivityAug- 10 Dec- 10 Apr-11Aug-11Dec-11Apr-12Aug-12 Set up team of testers User testing and feedback Beta service - preparation Beta service - operation Beta service – additional functionality Full service ? Advisory group on governance Governance in operation

37. ISSN issues ISSNs missing in some agency records and some not in ISSN Register Some duplicate records Some p-ISSNs used as e-ISSNs Some p-ISSNs linked via a common ISSN-L to a number of e-ISSNs but which one is correct? Some were incorrect

38. Holdings information - variation e-Depot: Preserved: v. 1 - 36, 38 - 46. UK LOCKSS Alliance: Preserved: v. 42 - 45. In progress: v. 46, 47. Portico: Preserved: (2002-2009) v.40, v.41, v.42, v.43, v.44, v.45, v.46, v.47.

39. Terms used by preservation agencies

40. Involvement with international initiatives Print Archives Program of the Center for Research Libraries – “ CRL is working with consortial partners to plan a prototype print archives framework to link existing print archiving efforts. has developed a searchable Print Archives Registry of information about print-archiving initiatives, including: –Projects –Serial Holdings. HATHITrust – “…. is committed to preserving the intellectual content and in many cases the exact appearance and layout of materials digitized for deposit. HathiTrust stores and preserves metadata detailing the sequence of files for the digital object”.

41. PEPRS: Further information and Contact details Project website http://edina.ac.uk/projects/peprs/index.html Beta service – to be available by 29 th April http://www.peprs.org/ Fred Guy, EDINA, University of Edinburgh f.guy@ed.ac.uk