1. CommonLine Loan Processing

2. Loan processing n Overview n The CommonLine process n Banner processing n Electronic Funds Transfer processing

3. CommonLine process CommonLine process n Institution transmits loan application to CompuServe mailbox of service provider n Via third party software n Guarantors, lenders pick up the mail n Process loan data n Send response information to the Institution’s CompuServe mailbox n Institution processes the response data

4. CommonLine process (cont) n Institution processes any change information n Guarantors, lenders pick up change records n Institution picks up change responses from the CompuServe mailbox n Disbursing agents send disbursing information to the institution

5. Banner Processing

6. Banner CommonLine Set up n ROAINST - Institutional Options Form n RFRBASE - Fund Base Data Form n RFRMGMT - Fund Management Form n RTVCINT - Certification Initials form n RTVLNST - Loan Status Validation Form n RPAIDEN - Non-Person Identification Form n RPRLNDA - Lender, Disbursing Agents Rules Form n RPRLPRD - Loan Period Rules Form n RPRCLSS - Class Code Translation Rules Form n RPRLOPT - Loan Options Form

7. Banner CommonLine Set up Con’t n ROAINST- Loan Process Type (E) n RFRBASE - Fund Type (Loan), Federal Fund ID (STFD,PLUS) n RFRMGMT - Loan Process, Loan Fee Percent, Disburse (None) n RTVCINT - Certification Initials n RTVLNST - Inactive, Hold n RPAIDEN - Creation of Lenders and Guarantors n RPRLNDA - Lender Base Data Form (Linking Lenders to Disbursing Agents) n RPRLPRD - Creation of Loan Periods (Fall/Spring) n RPRCLSS - Converting Student Level and Class to Financial Aid Class Code (1 - Freshman, 3 - Sophomore)

8. Packaging loans Packaging loans n Loan options (RPRLOPT): n Create loan application when loan is accepted, N n Satisfy loan application requirement, N n Create award for loan within packaging, N n Default return ID n Default lender ID n Default guarantor ID

9. Packaging loans (cont) Packaging loans (cont) n Memo Actual Amount n Authorize Loans n Loan option - returned check detail codes n Student charge/payment n Return payment n Return refund

10. Creating loan applications n RPRELAP - Electronic Loan Application process n Parameters n Aid year n Fund code (multiple) n Default process type - GP, GO, PO, RP, CR, PG n Population selection

11. Creating loan applications n RPRELAP - Parameters n Permanent address Default n Local Address Default n Loan Status Default n EL Application Status Default n ETF Authorization Default

12. Creating loan applications n RPRELAP - Parameters n Lock Indicator Default n References Default n Deferment Request Default n Capitalize Interest Default n Default Lender ID n Default Guarantor ID n Default Return ID n Default Loan Period

13. Creating electronic application n RPRELAP - Parameter 03 n GP - Service provider prints a prom note and mails it to the borrower n PG - Print and Guarantee n GO - Prom note signed by the borrower and institution obtains the guarantee n PO - Service provider mails prom note before the loan eligibility data is certified n RP - Service provider to re-print a prom note n CR - Borrower sends the loan application to the service provider instead of the institution

14. Creating loan application n RPRELAP continued n RPRELAP will replace an old record with a new one upon an award change n RPRELAP will create a subsequent application record upon an award increase for the difference between the previously processed application n RPRELAP is the only way to create electronic applications

15. Creating loan application (con’t) n Electronic applications will only be created on RPAELAP when the Stafford, UnSub or PLUS is in the accepted status n Electronic applications will be created for both Sub and UnSub Stafford Loans

16. Creating Loan Applications n Batch Application Creation n Job Submission n On - Line Application Creation n RPAAWRD n RPAAPMT n ROARMAN

17. Viewing electronic application n RPAELAP - Electronic Loan Application Form n Updates allowed n Lock indicator n Lender ID n Guarantor ID n Return ID n Loan period n Application status (N, S, I, B, D, C, R, A, G, P, M, T) n Process type

18. Viewing electronic application n RPAELAP - continued n Record type n EFT authorization n References n Plus to student n Requested n Date created n Prom note n Submission, approval (system maintained)

19. Viewing electronic application n RPAELAP - continued n Certification data n Student and parent data n Plus loan - Parent information must be entered before the extract process can run (only has to be entered once) n Parent data can be viewed on RPILPAR - Parents Loan Inquiry Form

20. Viewing electronic application n Parent Loan Data - RPILPAR n Stored in permanent tables n Linked to the student

21. Sending electronic records n RPRELAX - Electronic Loan Application extract - Parameters n Aid year n Fund code (multiple) n File identifier (P, T) n School name n Combined Sub and UnSub

22. Sending electronic records n RPRELAX - Parameters n Recipient name n Recipient ID n Media type (D, M, P, T) n Population selections (optional) n Version Number (4)

23. Sending electronic records n RPRELAX - continued n File name - ELAPXXIN_CCYYMMDDHHMISS.DAT n Report file name - RPRELAX_ccyymmddhhmiss.lis n Electronic records created if: n Loan not canceled n Application Status - R n Batch ID is null n Loan ID is not null

24. Sending electronic records n Electronic Extract file n One header record n One detailed record for each loan application n One trailer record n Can be sent directly to the service provider

25. Loan response data n RPRELRU - Electronic Loan Response Upload n File name n Data load directory of Banner n COBOL process n Parameter - Update loan status

26. Loan response data n Composition of data file n Header record n Detail record n Borrower SSN or PLUS student SSN n Date of birth n Loan type n Unique identifier

27. Loan response data n Updates application status (A, I, G, B, P, D, M, C, T) n Loan sequence number n Guarantee date n Guarantee amount n Loan Status

28. Loan response data n Loan Response Data report n Name, SSN n Guarantee Status code n Certification Amount Adjustment code n Requested Amount Adjustment code n Error messages n Control report will display the control information - Recipient name, ID, ED branch ID, Record count

29. EFT roster processing n RPREFTL - Loan roster data to holding area n File name - 123xxx.dat n (xxx = Roster Sequence number) n Parameter’s - Data file name n Inserts records in the Electronic Payment Receipt table - RPREPMT

30. EFT roster processing n RPAEPMT - Electronic Payment Receipt Form n Set Receipt flag to Y upon receipt of the funds n I - Individual check n M - Master check n E - Electronic roster n N - Net adjustment

31. Electronic Loan Disbursement Form n RPAELDB - Electronic Loan Disbursement Form n Review records before posting to the disbursement tables n Delete pending electronic disbursement Y n Only Updateable field n Multiple records can exist (STFD/PLUS) n Query, SOAIDEN/RPILPAR

32. Posting EFT disbursements n RPREFTP - EFT Posting process n Distribution method - optional, if not entered all methods are processed (E,N,M,I) n Reference ID - optional, if not entered all received batches are processed n RPREFTP - Matches the unique loan ID from the roster to the RPRLAPP table to determine the student PIDM and loan application number

33. Changes to disbursements n The Posting process RPREFTP automatically sets the feed indicator to Y n Master and individual checks must be manually set to feed n RPRLADB_EFT_IND - RPEDISB n Validates that the EFT indicator is set to Y

34. Changes to disbursements n RPALDSB Loan Disbursement Form n RPALDSB window 1 - Loan summary n RPALDSB window 2 - Disbursement detail n Reference ID n Returned lender n Estimated amount n Comment n EFT indicator n Disbursement bypass

35. Exception Reports n RPRLNEX - Student not fully funded n Term Code n Fund Code n Tolerance Amount n Population Selection

36. Exception Reports n RPRLNAG - Aging Report of Non- Disbursed Loans n Aid Year n Term Code n Fund Code n Reference ID n Sort Order