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Doing Business with NATO IS Slovak Industry Day 3 May 2012
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Who are we? NATO HQ is the political and administrative centre of the Alliance and the permanent home of the NAC
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Key Figures 4,000 People work at HQ on a full-time basis 5,000 Meetings take place every year 40,000,000 Average yearly procurement spend 3,000 Contracts and purchase orders were issued in 2011
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What do we buy?
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Who buys?
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Key Contacts Head Procurement Service Mr. Javier CARRASCO (#4477) carrascopena.javier@hq.nato.int carrascopena.javier@hq.nato.int Head ICT Unit Mr. Yves VAN SCHENDEL (#4202) vanschendel.yves@hq.nato.int vanschendel.yves@hq.nato.int Head Infra Support Unit Danielle VANDERBEKEN (#4473) vanderbeken.danielle@hq.nato.int vanderbeken.danielle@hq.nato.int Head Services Support Unit Esther ASENSIO (#4473) asensio.esther@hq.nato.int asensio.esther@hq.nato.int
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How do we buy? Public Procurement principles NATO IS Procurement Manual Business Opportunities http://www.nato.int/structur/procurement/ http://www.nato.int/structur/procurement/ Annual Procurement Plan
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Procurement Regulations NORTH ATLANTIC COUNCIL NATO Financial Regulations OPLANsNATO Agencies Charters Imp. Rules & Procedures Mil HQs BUDGET COMMITTEE INFRA COMMITTEE BOARD OF DIRECTORS Imp. Rules & Procedures IS Infrastructure Manual AC/4-D/2261 AC/4-D(2008)0002-REV1 AC/4-D(2007)003 Bi-SC Procurement Directive Procurement Regulations NATO IS Procurement Manual NATIONS
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Procurement Principles PublicProcurement Competition Integrity TransparencyIntegrity Secondary objectives: value for money, economy, efficiency, effectiveness, uniformity, wealth distribution, risk avoidance, NATO procurement objectives, etc.
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www.nato.int
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NATO Biz-Opps
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http://www.nato.int/structur/procureme nt/biz-opps.html
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Annual Procurement Plan Can be downloaded from website Rolling plan updated quarterly Includes all procurement actions exceeding EUR 19,500 Key information about future business opportunities Description, purpose, procurement method, solicitation reference, planned issue and closing dates, POCs, and status
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How to succeed (I) Visit web-site periodically Establish contact with national authorities (e.g., national delegation) Download solicitations and read them through Pay special attention to eligibility related clauses
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How to succeed (II) Pay attention to contract award related clauses Lowest Technically Compliant vs. Best Value Ask for clarification whenever required or to suggest alternative approaches Participate in bidders conferences and establish networks Make sure you include all required documentation
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How to succeed (III) Follow the rules Make sure your offer arrives in time Follow-up on any requests for clarification or discussions If unsuccessful, learn from your own errors
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Significant Biz-Opps
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New Headquarters Procurement of furniture Specifications under development Issue date planned in 3Q 2013 Transition Management and Support related requirements Office relocation and move management Catering, O&M, logistics, and outsourcing studies Other related requirements Some procurement actions already started, details available in latest version of procurement plan
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ICT Revitalization NR2 Systems Integration Proposals under evaluation ERP solution implementation and support Closing date 1 Jun 2012 Migration to new site Project in initiation phase Procurement planned in 1Q 2014
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Resource Reform NATO Office of Resources Resource Management System Procurement of project portfolio management capability Licenses, implementation, and IV&V services Procurement planned in 3Q 2012 More information in procurement plan
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Shared Services Consulting services in support to the office of shared services Execution of design phase Work package approach Planned issue date 2Q 2012 Implementation strategy dependent on outcome of design phase
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Questions?? Javier Carrasco Pena Head, Procurement Service Financial Control NATO HQ e-mail: carrascopena.javier@hq.nato.int carrascopena.javier@hq.nato.int Tel: +32-(0)2-707-4477
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