1. THE MEPA TECHNOLOGY
Background Overview & Processes

2. SESSION OBJECTIVES
At the end of the session, the participants are expected to:
Explain the major milestone of MEPA in Region XII;
Discuss the basic principles of MEPA Technology;
Familiarize the proposed SIP Guide along with the Continuous Improvement (CI) Framework;
Discuss MEPA process from school to Regional Office vis-à-vis institutionalization of Integrated Regional MEPA; and
Develop deeper understanding on how essential MEPA technology in the full implementation of strategic plans vis-à-vis accelerating access, quality and governance.

3. What needs to be improved?
ACTIVITY
Directions: Assess how you conduct Monitoring & Evaluation (M&E) in your respective District/Secondary Clusters and School by completing the template below:
What went well?
What went wrong?
What needs to be improved?

4. ANALYSIS
What are the prevailing observations on the things that went well?
2. What are the prevailing observations on the things that did not go well?
3. What generally are the aspects that need to be improved?

5. M&E BEFORE & AFTER INSTITUTING MEPA TECHNOLOGY
Focused more on quantitative which can’t capture barriers and bottlenecks of PPA implementation
Not much segmentation done leading to one-size fits all interventions
Under utilization of M&E results for decision-making purposes
AFTER
Focused on in-depth quantitative & qualitative analysis of KPIs
Using MEPA tools and techniques (Dashboard, Segmentation, S-Curve) for data analysis & interpretation leading to strategic intervention
Optimization of M&E results for decision-making to ascertain realization of set objectives.

6. PRIME MILESTONES AS RESULTS OF USING MEPA TECHNOLOGY
Improvement of project management on IP & Muslim Educ. among the PRIME Recipient divisions: Sarangani, Sultan Kudarat & South Cotabato
Extended the RMEPA to other 6 divisions capacitating them on MEPA Technology – skills in using dashboard, segmentation, MSC, presentation techniques, etc.
Increased understanding of educational issues and innovativeness in formulating strategic interventions among key stakeholders

7. PRIME MILESTONES AS RESULTS OF USING MEPA TECHNOLOGY
Developed/Enhanced Major Policies & TA vis-à-vis accelerating access, quality & governance
Institutionalization of MEPA Technology extending it from PRIME to all 15 PPAs
REDP Launching & Social Marketing

8. TA & MAJOR POLICIES ENHANCED/ DEVELOPED THROUGH MEPA
2nd Q-RMEPA 2013
Focus: Access - Enrolment
3rd Q-RMEPA 2013
Focus: Access – Drop-out Rate
4th Q-RMEPA 2013
Focus: All KPIs
1st Q-RMEPA 2014
Focus: Completion & Quality

9. TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING 2ND Q-RMEPA 2013: ACCESS - ENROLMENT
Issues / Opportunities Discussed
Technical Assistance / Policies acted by RO
Policy Directions Forwarded to Central Office
Establishment of Integrated Schools especially in the IP dominated areas in the region vis-a-vis Moratorium on the opening of IS
Regional Office quality assured the accuracy and validity of the information forwarded and conducted schools ocular inspection
RO indorsed to the Central Office for approval.
Secured Exemption and Approval of CO for the Opening of IS
Low number of test takers in the PEPT, considering that this region has high number of over-aged learners and enrollees
RO issued policy Reinforcement to Intensify Advocacy Program of SDOs to encourage learners to take the exam
Encouraged SDOs to have partnership with CSOs for massive information dissemination advocacy and opportunity for sponsorship of the registration

10. TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING 2ND Q-RMEPA 2013: ACCESS - ENROLMENT
Issues / Opportunities Discussed
Technical Assistance / Policies acted by RO
Policy Directions Forwarded to Central Office
Transparency on School MOOE utilization
RO issued policy on Establishing Transparency Board to all SDOs and all schools - Region Memo 143, series 2013
RO strengthened monitoring by integrating compliance of transparency board in all PPAs
On establishing continuous better learning environment in the schools
RO reinforced policy on Implementing Guidance on Revitalizing Classroom Structuring cum Child-Friendly School System - Region Memo 245, series 2013
Conduct schools action research to further investigate increase and decrease of KPIs
RO issued 4th Regional Research cum School-Based Management Congress and 1st Communication Festival (ComFest) – Region Memo 297, series 2014 with focus on sharing educational action researches geared towards strategically accelerating access, quality and governance of basic education

11. TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING 3RD Q-RMEPA 2013: ACCESS – DROP-OUT RATE
Issues / Opportunities Discussed
Technical Assistance / Policies acted by RO
Policy Directions Forwarded to Central Office
Lack of tracking mechanism and progress monitoring system for special programs and projects
TA on M&E to improve strategies, system and approaches in program implementation
Policy to provide M&E Tools or information system for the 15 PAPs progress implementation
SBM grants on the provision for IMs vis-à-vis DepEd Order 44, series 2013 Moratorium of Purchase of Instructional Materials
In collaboration with SDOs jointly encouraged LGUs to provide support fund to schools to avail Text2Teach project.
TA on TXT2TEACH Teachers Training and Stakeholders Orientation for Cotabato Province and Sultan Kudarat Recipient Schools - Region Memorandum No. 254, s. 2013
Policy of SBM grants on the provision for IMs shall be converted as leverage fund to avail Text2Teach project.
Lack of operational mechanism for established school dormitories for schools having far distance between home and school
TA on the processes of employing Alternative Delivery Modes
Policy on Sheltering and Home-based Approach Program for divisions having problem on distance between home and school.

12. TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING 4TH Q-RMEPA 2013: ALL KPI’s
Issues / Opportunities Discussed
Technical Assistance / Policies acted by RO
Policy Directions Forwarded to Central Office
Over-lapping schedule of activities
RO issued policy on the creation of
UNIFIED CALENDAR OF ACTIVITIES CUM PLANS FOR FY 2015 – Region Memo 114, series 2013
Hiring of non-licensed locally-paid teacher contributory to decreasing MPS of NAT result
RO issued Moratorium for Hiring Locally-paid Teachers – Region Memo 210, series 013
Issues on graduation ceremonies and opening of classes
RO strengthened advocacy program using tri-media (print, air time program thru Radyo Bombo – DepEd SOCCSKSARGEN: Abanse and Dose, and on-line – depedroxii.org)

13. TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING 1ST Q-RMEPA 2014: COMPLETION & QUALITY
Issues / Opportunities Discussed
Technical Assistance / Policies acted by RO
Policy Directions Forwarded to Central Office
Equity of teacher deployment
RO reinforced the Redeployment of Excess Teachers from Elementary and Secondary Schools – Region Memo 147, s. 2014
RO issued Adoptive Measures in Filling-up Vacant Teaching Positions to Institutionalize Equity of Teacher Deployment – Region Memo 151, s. 2014
Adoptive measures in addressing classroom shortages
RO issued policy on “No Faculty Room for Secondary Teachers” Region Memo 155, series 2014
Institutionalize multi-level M&E mechanisms to ensure progress marker of department PPAs to key performance indicators
RO issued Region Memo No. ___ s. 2014: Integrated Regional MEPA Operational Framework to strengthen M&E in the schools, districts, divisions and region.

14. INSTITUTIONALIZATION OF MEPA AT ALL LEVELS & UNITS
Phase I: Immersion of 6 Non-PRIME Divisions in RMEPA
Phase II: Capacity Building
of Senior Managers, EPS, PSDS, SHs (833 – UNICEF)
Phase III: Institutionalization of DepEd XII Integrated Regional MEPA Operational Framework

15. IMPACT OF MEPA IN PLANNING & DECISION-MAKING
MEPA results are used for plan adjustment particularly on 15 PPAs to improve project/fund management.
4th Quarterly RMEPA is focused on analyzing all KPIs in preparation for Planning and Budgeting.
MEPA results are optimized to enhance/develop Major Policies and/or provide Technical Assistance to SDOs.
MEPA is utilized as unifying mechanism at all levels and units to improve access, quality and governance.

17. SBM CONCEPTUAL FRAMEWORK
Leadership & Governance
Curriculum & Learning (K to 12)
VMG
Self-managing & Self-renewing
Accredit
Assess
Functionally Literate Citizen
Evaluate
Plan
Monitor
Structure
Implement
LEARNING COMMUNITY
Resource Management
Accountability & Continuous Improvement
BESRA THRUSTS
NCBTS, ECE, ALS, ETC
CENTRAL,REGION, DIVISION
A Child and Community-centered Education Systems

18. M&E in SBM: Accountability & Continuous Improvement
A clear, transparent, inclusive, and responsive accountability system is in place, collaboratively developed by the school community, which monitors performance and acts appropriately on gaps and gains.
1. Roles and responsibilities of accountable person/s and collective body/ies are clearly defined and agreed upon by community stakeholders.
There is an active party that initiates clarification of the roles and responsibilities in education delivery.
(1)
The stakeholders are engaged in clarifying and defining their specific roles and responsibilities.
(2)
Shared and participatory processes are used in determining roles, responsibilities and accountabilities of stakeholders in managing and supporting education.
(3)
A Child and Community-centered Education Systems

19. Monitoring & Evaluation

20. Absence of M&E results to:

21. Absence of M&E results to:

23. MEPA OBJECTIVES
Identify major bottlenecks in the delivery of basic education services that prevents DepEd from “getting all school age to school, keep them in school, and ensuring all children who are in school to acquire quality learning;”
Agree on scope of technical assistance the RO will provide to DOs that are related to improving access, quality and governance;
Customize policies and programs on increasing access, quality and governance that will respond to the unique issues and concerns affecting different divisions within the region; and
Formulate a set of policy recommendations and/or adjustments to existing policies, programs or strategies and systems supporting increase of access, quality and governance

24. 4. CO MEPA 2. DMEPA 3. RMEPA 1. SMEPA School KPIs PIR of AIP
Operational Concerns

25. Performance & Drop-out
AR & CR
Actual Enrolment
Performance & Drop-out
All KPIs

27. MAJOR TRAINING OUTPUT
Enhancement of Session Guides for the Regional Roll-out to PSDS & SHs
Finalization of Schedule of SDO Trainers for 2 Batches
Contextualization of MEPA Operational Framework per SDO
Interfacing of Regional TA Teams with their respective baby SDO

28. DepEd XII INTEGRATED REGIONAL MEPA OPERATIONAL FRAMEWORK
SMEPA
SCHOOL MONITORING EVALUATION & PLAN ADJUSTMENT (SMEPA)
School Quality Management Team (QMT ) - Monthly
DMEPA
DIVISION MONITORING EVALUATION & PLAN ADJUSTMENT (DMEPA)
Division QMT – Quarterly (4th week of March, June, Sept., December)
RMEPA
REGIONAL MONITORING EVALUATION & PLAN ADJUSTMENT (RMEPA)
CLMD, QAAD, PPRD, HRTD, ESSD, FTAD – Quarterly (1st week of April, July, Oct. & Dec)
COMEPA
CENTRAL OFFICE MONITORING EVALUATION & PLAN ADJUSTMENT (COMEPA)

29. MEPA MECHANICS I. In-depth Analysis of KPIs
In-depth Analysis of KPIs - Access: 2nd & 3rd Quarter; Quality: 1st Quarter; Access & Quality: 4th Quarter)
Implementation Status of the 15 PPAs
Agenda affecting program design, policy standard, system and TA needed
II. Discussion/Interpellation
Lead Discussant as Facilitator
Interpellation by: PPA Holders(DMEPA/RMEPA); SPT (SMEPA)
III. Synthesis
Highlighting TA needs to be addressed
Policy Directions flagged
IV. Next Steps & Agreement (Plan Adjustment)

30. The SMEPA Meeting Objectives:
SCHOOL MEPA (1 Day)
Discussion of KPI & AIP Implementation
Objectives:
To enable the SCHOOL to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery
Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation
Respond to technical and training needs of teachers
Identify enhancements to education policies and guidelines

31. The DMEPA Meeting Objectives:
SMEPA Meeting
DIVISION MEPA (2 Days)
Presentation & Discussion of KPI & AIP Implementation
Objectives:
To enable the DIVISION OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery
Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation
Respond to technical and training needs of teachers
Identify enhancements to education policies and guidelines

32. The RMEPA Meeting Objectives:
SMEPA Meeting
REGIONAL MEPA (2 Days)
Presentation & Discussion of KPI & AIP Implementation
Objectives:
To enable the REGIONAL OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery
Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation
Respond to technical and training needs of teachers
Identify enhancements to education policies and guidelines

33. DASHBOARD: QUALITY (1st Quarter)
Focus on DepEd’s KPIs on QUALITY: NAT, CR, SReA, EGRA, Phil IRI, NCAE
Review on the bottlenecks of all PPAs vis-à-vis “PRODUCING CHILDREN WITH QUALITY LEARNING”
Leading review to a more systematic and systemic analysis of DepEd policies on quality

34. DASHBOARD: ACCESS (2nd Quarter)
Focus on DepEd’s KPI on ACCESS:
- SMEPA: Enrolment Rate (Community Mapping), Attendance
- DMEPA: Enrolment Rate, Enrolment Pattern
- RMEPA: Participation Rate, GER, Enrolment Pattern
Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL”
Leading review to a more systematic and systemic analysis of DepEd policies on access - enrolment

35. DASHBOARD: ACCESS (3rd Quarter)
Focus on DepEd’s KPI on ACCESS:
- SMEPA: Drop-out Rate (Absolute number)
- DMEPA: School Leavers (Absolute number)
- RMEPA: Cohort Survival Rate, School Leavers
Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL”
Leading review to a more systematic and systemic analysis of DepEd policies on access – CSR & SLR

36. DASHBOARD: ALL KPIs (4th Quarter)
Focus on all DepEd’s KPIs on ACCESS & QUALITY:
- SMEPA: Enrolment, Drop-out, NAT
- DMEPA: Enrolment, School Leavers (Absolute no.)
- RMEPA: NAT, PR, GER, CSR, SLR
Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL & PRODUCING WITH QUALITY LEARNING”
Leading review to a more systematic and systemic analysis of DepEd policies on quality & access.

37. The MEPA STRATEGIC MODEL
SMEPA
Monthly Review: End of Month
Duration: One day
Focus on Operational Concerns (OC) based on Themes & AIP Review
OC will be inputs to District Report by PSDS
Participants: SQMT (SPT, SGC, BLGU)
DMEPA
Quarterly Review: End of the 3rd month of every Quarter
Duration: 1-2 days (1st day: PSDS; 2nd day: Division M&E Team)
Focus on Major PPAs vis-a-vis Themes thru PSDS Report of Schools' OC
Participants: Division QMT Team, Program Coordinators, PSDS
Outputs: Agenda on Technical Assistance (TA) & Policy Directions (PD) as inputs to RMEPA
RMEPA
Quarterly Review: 1st week of the following month of the next Quarter
Duaration: 2 days (1st day: SDOs; 2nd day: Region M&E Team
Focus on Major PPAs vis-a-vis Themes
Participants: Division/Region QMT Teams, Regional Program Coordinators
Outputs: Agenda on Technical Assistance TA & Policy Directions (PD) as inputs to CO-MEPA

38. Continuous Improvement [approved by usec lino]
SIP Guide + CI Process Guide in developing and implementing School Improvement Plan (SIP)
SIP Guide (July 2014)
Continuous Improvement
(14 Aug 2014)
Combined
(as of 19 August 2014)
[approved by usec lino]
Phase I: Preparatory Activities
Phase II: Planning Workshop
Session 1: Opening, Levelling Off, and Perspective Setting
Session 2: Situational Analysis of Children and Learners
Session 3: Situational Analysis: The Community
Session 4: Situational Analysis: The School
Session 5: Setting Objectives and Targets
Session 6: Formulating Strategies
Session 7: Action Planning
Session 8: Closing the Workshop
Phase III: Post-Workshop Activities
Writing the SIP
Other Post-workshop activities
ASSESS
Mobilize School Planning Team -- Understanding your school measures and performance
Talk with learners and other stakeholders
- Data Gathering
Walk the process
- Map the process, Detail the Steps and Support Systems
Identify priority improvement areas
Set strategic objectives and targets
ANALYZE
Do root cause analysis
Develop solutions
Finalize improvement plan
ACT
Organize Implementing Team
Test the solution
Roll out solution
Check progress
Organize and Mobilize School-Community Planning Team
Voice of the learner
Voice of other Stakeholders
Analyze the Situation:
Children and Learner
School
Community
PLAN
Set Strategic Objectives and Targets
Finalize Improvement Plan
Organize Project Teams to implement solutions
Develop detailed Action Plan
Implement solution
Check progress (Assess and start process again)

39. REGIONAL TA TEAMS SDO REGIONAL PERSONNEL Sarangani
Agney Taruc & Johnny Sumugat
GSC
Dr. Napoleon Gio & Kathrine Lotilla
Koronadal City
Gilda Orendain & Shirley Saur
South Cot.
Dr. Glenn Bisnar & Walid Abdullah
Tacurong City
Joelita Aguilar & Gerrardo Magno
Sultan Kudarat
Josenette Braña & Luz Lalli Ferrer
Kidapawan City
Magdaleno Duhilag, Jr. & Rogelio Radaza
Cotabato Prov.
Dr. Shirley Bulosan, Gilbert Barrera, Regan Dagadas
Cotabato City
Norman Valeroso & Suzanne Berba

40. OUTCOME INDICATORS
1. All schools to be upgraded in the SBM Level of Practice: Level 1 (50%); Level 2 (40%); Level 3 (10%) by 2019.
Level %
No. of Schools
Elem. Level: 1,712
SBM Level 1
50%
856
SBM Level 2
40%
685
SBM Level 3
10%
171
Secondary Level: 456
228
182 46

41. OUTCOME INDICATORS
2. All schools have realigned their SIP with new template and established Continuous Improvement (CI) Framework vis-à-vis SMEPA.
3. SDO through District/SC to close the gaps in terms of addressing operational concerns of schools vis-à-vis implementation of PPAs of schools on access and quality.

42. MEPA ROLL-OUT SCHEDULE
Batch
Date
Participants
Office
Batch I: Senior Managers
Dec.
8-10, 2014
70 pax: RO – 20 pax: RD, Chiefs, EPS; & SDOs - 45 pax: SDS, ASDS, SGOD Chief/M&E Coord., SBM Coord., DPO; 5 Trainers
RO & All 9 SDOs
Batch II-A: PSDS & SHs (1 Central & 1 Non-Central School)
15-17, 2014
Cluster A: 114 pax - 38 PSDS & 76 SHs; 5 Trainers
North Cotabato, Sarangani & Cotabato City
Cluster B: 120 pax - 39 PSDS & 78 SHs; 5 Trainers
North Cotabato
Batch II-B: PSDS & SHs (1 Central & 1 Non-Central School)
18-20, 2014
GSC, South Cotabato, Kidapawan City
Sultan Kudarat, Tacurong City, Koronadal City,
Batch III: Secondary Cluster Heads & SHs (1 IU & 1 Non-IU School)
21-23, 2014
Cluster A: 150 pax: 50 SCHs, 50 SHs from IUs, 50 SHs from Non-IUs
North Cotabato, GSC, Kidapwan City
Cluster B: 150 pax: 50 SCHs, 50 SHs from IUs, 50 SHs from Non-IUs, 5 trainers
Sultan Kudarat, Sarangani, South Cotabato, Cotabato City, Tacurong City, Koronadal City

43. APPLICATION
How do you plan to institutionalize MEPA in your division: - DMEPA? - SMEPA?

44. Make a reflection on the statement below: What challenge does it pose?
CLINCHER
Make a reflection on the statement below: What challenge does it pose?