1. Project Prioritization Process
Presented by: ICT PMO

2. Agenda Purpose Background Prioritization of Projects
Current Process
New Prioritization Process
Purpose of the Committee
Summary
Questions

3. Purpose The Need For Change Other Universities ERP requirement
Auditor Requirement
Standardized project execution
Other Universities
Miami of Ohio University
Georgia State University
Marquette University

4. Background PMO created as a department within ICT EAS PMO Charter
Established PMO’s Objectives and Goals
Charter approved by VP Planning and Information Technology & CIO
Current PMO scope - IT Enterprise Software Projects

5. Background PMO Goals Streamline project request pipeline
Define process for submission and prioritization of projects
Provide project management standards
Provide a framework for resource allocation and tracking
Be a catalyst for risk identification and issue resolution
Disseminate information on current projects
Foster better prioritization of projects

6. Prioritization of Projects
What is a project? A business need that requires an IT Solution
What needs to be prioritized? Business needs aligned with NMSU Strategic Goals
What types of projects will be prioritized? IT Enterprise Software Projects based on certain criteria

7. Current Prioritization Process
Enterprise Software Clients
Current Prioritization Process
Each Client determines priority of projects within their department
ICT EAS/ICT RS
System/Network Support (DBA, USA, PSA, Networking)
Customer Support (Helpdesk/Training)
Execution directly impacts support groups and their clients
Overall prioritization happens here
Other Enterprise Clients

8. Current Prioritization Process - Disadvantages
Overall project priority is not clear
ICT is the implicit decision point
Projects may not be aligned with NMSU Strategic Goals
Inefficient use and over-allocation of resources
No lead time for planning

9. New Prioritization Process
Enterprise Software Clients
3. Overall prioritization is decided collectively by Client Community
New Prioritization Process
1. Criteria based
ICT EAS/ICT RS
Prioritization Committee
ICT PMO
4. Prioritized List
2. Scope and Data Points
System/Network Support (DBA, USA, PSA, Networking)
Customer Support (Helpdesk/Training)
Results in better resource planning at support group level
Other Enterprise Clients

10. Additionally…
Projects executed simultaneously based on resource availability
Not all projects prioritized
Bugs and critical requests treated as highest priority
Impact prioritized projects

11. New Prioritization Process -Advantages
Overall project priority is clear
Projects aligned with NMSU Strategic Goals
Project priority decided collectively by Client Community
Better awareness of Enterprise projects
Better resource planning and allocation
Similar benefit expected at support group level
Bundle related projects from different clients

12. New Prioritization Process -Advantages
BETTER PLANNING =
BETTER PROJECTS

13. Purpose of the Committee
Prioritize business needs aligned with NMSU Strategic Goals
Primary functions are to:
Approve or Disapprove Projects
Determine its own criteria for prioritization
Prioritize or Re-Prioritize Projects

14. Summary Project Prioritization Process in response to need for change
Prioritization Committee created to promote better planning
Business as usual except for larger projects

15. PM Process Success Stories
ODS Upgrade
Mainframe Legacy Data Archival
Blackboard (In Progress)

16. Questions ict_pmo@nmsu.edu