1. Burr School PTO FY 09-10 Budget Prepared by Weiqun Shi, Treasurer

2. PTO Budget Policies Fiscal Year – Sept September 1 to August 30 Budget Cycle – The PTO raises money each year for the following year’s budget, enabling predictable budget planning for the year Budget Development and Process – PTO Board propose a budget then present it to the PTO in the beginning of the year for approval – The process started in May, a requests sent out to committee chairs, Cindy reviewed at June PTO meeting, then feedback incorporated Budget Amendments – Any changes in the budget can only be made by a vote of the PTO membership at one of its regular meetings Vote Today!

3. PTO Budget Sections Fundraising – A draft Fundraising Plan (information on the current year’s fundraising goals, plans, rationales; and information on previous year’s goals and actual funds raised, as comparisons and references) Expenses – PTO Operations Funds community building events and other PTO activities that take place outside of the regular school program (examples: May Fair, Halloween Family Fun Night, etc..) – School Operations Used for school activities, and these expenses are overseen by the Principal. (examples: Creative Arts and Sciences, Classroom Equipment, Field Trips, Library Funds, etc…). The Newton School Committee’s Citywide Equity Policy places a cap on PTO support of school operations – Technology Used for purchases of equipment for use by the teachers in the classroom. Currently, there is no cap on PTO support for technology.

4. Budget Highlights - Fundraising Major Fundraiser Event – Annual Contribution “Gift for Burr” Plan to raise $35k Other Fundraiser Events – Traditional Events Bake Sale, Book Fair, Box Tops, School Pictures, Red Sox Game, Target Card, etc… – Some Changes Shaws - This is a program where families register their Shaw's Rewards Card online and a % of their sales on Tuesdays, Wednesdays & Thursdays will go to Burr. This has changed from last year where we collected paper receipts No Auction (every-other-year) No lightbulbs sale (every other year) No Survey (since it is one time only) Total budgeted fundraising: $41,175.00

5. Budget Highlights – PTO Operations Items that have Changes – Color Day budget decreased to $850 from $1200 of FY 08-09, based on actual spending of last year (spent $748) – May Fair expense budget remains $0. The revenues will (and has been) offset expenses. – Garden Classroom increased $50 from the last year's budget based on FY08-09 actual spending – Hospitality budget decreased $175 from last year based on parents donation – Building & Maintenance Support of $100 (a new item to give gift certificates to custodians to purchase small maintenance items) – Communication budget decreased from $1430 of last year to $250 (A big savings! Newsletter, annual web site and constant contact subscriptions going electronics) – Playground Maintenance/Repair: $0 (Maintenance will be covered this year by the City playground grant of $12,000!) Playground Reserve Fund: $5000, Annual reserve fund for playground replacement 5 - 10 years out – Respect for Human Differences budget increased from last year’s $500 to $1500 (World Culture Festival Year!) Level Funded Items – Halloween Family Fun Nigh, Newton Serves, Copy Expenses, Fifth Grade, Filing Fees, Guest Speakers, Staff Appreciation/Gifts, Insurance, Landscaping, Partnership Program, PTO Council Dues, PTO Operations, RHD Classroom resources, School Council Mailing, Student Directory, etc PTO Operations Budget Total: $16,795.00

6. Budget Highlights – School Operations Items that have Changes – Creative Arts and Sciences increased to $12,000.00 from last year’s $10,500.00 Funding restored to 2007-2008 levels to bring in line with the rest of Newton Level Funded Items – Arts Support – Classroom Equipment – Field Trips – Principal Discretionary Funs – Social/Emotional Wellbeing – Teacher Supplies – Understanding Our Differences School Operations Budget Total: $24,228.16

7. Budget Highlights – Technology Technology Budget $18,000 – Includes rollover of $5600 from 2008-2009. – Amount is to fund a new laptop cart + 15 laptops Technology Budget Total: $18,000.00

8. Budget Summary Beginning Balance $55,453.45 Proposed Fundraising 09-10 $41,175.00 Proposed Total Funds $96,628.45 Less: Expenses -$59,023.16 Ending Balance 09-10 $37,605.29