2. City of Corvallis Oregon Alice A. Grucza GIS Coordinator alice.grucza@ci.corvallis.or.us 541.754.174

3. City of Corvallis Oregon  The City  GIS – Background/History  Key Decisions  Software – what, where, why  Grant Project – Playground Inventory

4. City of Corvallis  Population: 52,540  Area: 13.53 square miles  Budget: $61.3M Operating $24.8M Capital  GIS Staff: 3 FTE (Coordinator, 2 Techs) 0.5 FTE Manager OSU Intern Program

5. Brief History  1985 - Decision to do mapping digitally using AutoCAD.  1989 - First GIS software applications purchased (GEO/SQL and Oracle on OS2).  1989-1993 - “Core elements” of the GIS developed - parcels, water, sewer lines. Topographic and planimetrics captured within UGB (AutoCAD).  1993 - Benton County property database associated with the parcel spatial data.  1994-95 - Transition to ArcCAD and ArcView – ESRI Software.  July 1995 - First ArcView users outside GIS are trained.  1995-98 - Development and refinement resulted in 121 themes and first orthophotos covering entire UGB. City of Corvallis - Geographic Information System

6. Brief History  1999 - Development of GISMO custom interface - ‘common portal’ linking GIS/Data Warehouse/other data sources.  1999 - Present - Data Steward responsibilities agreed on and formalized. Experiments with field data collection methods.  2000 - GISMO use extended to other city departments and mobile installations.  2002 - Field data collection using ArcPAD on an iPAQ for Streets Division (street light and sign inventory).  2003 – ICMA Grant - Playground Inventory and Maintenance Management. Extend GIS field data collection to P & R.  2003 – ArcIMS implementation - new platform for Inter/Intranet map services. City of Corvallis - Geographic Information System

7. Key Decisions  Initial Software  Public Access to data. Never “marketed” GIS  Quality of data – accuracy builds confidence.  Build on small steps and successes. Recognize GIS is a “long-term” investment.  New software – can be the needed key, or suicide.  Data stewardship concept. Users build and maintain the system and retain responsibility for “their” data. Ownership.  Organizational focused GIS vs. departmental  Build a broad base of user support for the system. Providing training and ongoing support are imperative.  Automation of routine processes is critical! City of Corvallis - Geographic Information System

8. Software  City of Corvallis uses ESRI software products. These have become regional ‘de facto’ standard.  Different software product for different needs and purposes.  ArcINFO - Professional GIS software for creation and maintenance of GIS data. (Mapping & GIS staff)  ArcView - User software for those requiring analysis and custom map creation capabilities and/or data stewards.  GISMO - Custom City of Corvallis interface software for viewing, query, standard reports, mailing labels, simple maps.  Arc Explorer - User software for those just needing to view data. (Free from the web esri.com)  ArcPAD – Field data entry and maintenance.  ArcIMS – Intranet and Internet mapping services City of Corvallis - Geographic Information System

9. Software  ArcView: Data Stewards for GIS data creation and maintenance. Custom solutions.  Example: Custom ArcView data entry application for site address maintenance. GIS - Geographic Information System

10. Software GISMO  GISMO - Custom Corvallis interface software.  Developed by PW with consultant (GeoNorth) in 1999.  Visual Basic and Map Objects.  Currently over 150 users - desk and mobile installs.  Data entry point for PW’s maintenance management software.  ‘Common portal’ to information from many different programs, departments, sources, etc.  Links many data types to their geographic location. Example: scanned documents  License cost is minimal (less than $90 each install)  Easy to use. Requires minimal training to use effectively. GIS - Geographic Information System

11. Software - GISMO  Designed for PW - now used throughout the organization, Planning, Development, Fire, Police, Dispatch, City Managers Office, Park & Recreation, etc. GIS - Geographic Information System

12. The City of Corvallis Public Works Department uses GIS and Data Warehouse technologies on a daily basis

13. Fire Department Mapping Prior to GIS

14. Current Mobile Mapping System Fire Department  Nine current laptop computers on first out apparatus  4 engines  1 truck  1 command vehicle  3 ambulances

18. Software ArcPAD GIS - Geographic Information System  ArcPAD first used by Street Division for sign inventory  Project that had failed with three prior software systems now exceeded all expectations.  Partial inventory was estimated to take more than a year.  Completed in less than 4 months  Very successful – embraced by field personnel.

19. Software ArcPAD GIS - Geographic Information System Why was this software/hardware combination successful?  No keyboard required.  Easy and simple to use.  Flexible – if crews want changes most are easy and quick to do.  Portability – fits in a pocket.  Links directly to GIS – direct shapefile editing  Made the crew’s work easier and more efficient.  Vast array of add-on accessories for iPAQ

20. Software ArcPAD GIS - Geographic Information System  Field data collection is a key component in the Data Cycle  Provides a “tool” for crews to manage their systems  Faster turn around time GISMO GIS

21. Software ArcPAD ICMA Grant Project – Playground Equipment Inventory and Maintenance Management Program GIS - Geographic Information System  Expand technology to a low-tech department  Streamline regular reporting and management efforts  Add significant GIS features into the system  Low (and getting lower) budget opportunities  Eager staff looking for ways to improve service  Partnership with Oregon State University CS 461-462 Team

22. Software ArcPAD GIS - Geographic Information System  Data schema developed  Programming identified  Process outlined  Form creation

23. Future... GIS - Geographic Information System

24. Why use GIS in Corvallis?  Geographic or location base to most city information and services (FGDC study says 80% of gov’t data is location based)  Better Information and Analysis tools for decision making and communicating.  Same information to everyone - not different versions, dates.  Public access to information (future - web access)  Record retained of changes over time.  Dynamic resource - information increasing  Dynamic resource - information increasing.  Data + Mapping - production of custom maps  Data + Mapping - production of custom maps.  -- Better Customer Service! GIS - Geographic Information System

25. City of Corvallis - Geographic Information System Smart Maps provide Smart Service Delivery! It’s simply...

26. Geographic Information System Geographic Information System Geography matters to the City of Corvallis! Decision Support Citizens Inventory Geographic Knowledge The World

27. City of Corvallis Oregon City GIS data (including orthos) available at: ftp.ci.corvallis.or.us/pw/gis CDs also available at the Valley Library and Corvallis Benton County Library or available for purchase ($10 each) at PW.

28. PC Installation in Van First installation late 1999 Industrial PC case Std. Keyboard 15” Flat Screen Inverter mounted in cargo area

29. PC Installation - Meter Van 2nd installation, done in early 2000. Same PC case, monitor and keyboard (in a slide-in tray). Added a printer. Inverter mounted behind the monitor. Uses GISMO and ArcPad.

30. PC Installation 1-ton Service Trucks PC is a slim-profile case, mounted behind the seat. Has dual hard-drives w/additional cooling fans Same flat-screen monitor Keyboard is wireless (infra-red) Has a wireless Ethernet network card DC-AC Inverter Dual 12v Batteries Infra-red keyboard Most recent installations