1. TOOLS TO ASSIST ASSET MANAGERS
IPWEA VICTORIA
ASSET MANAGEMENT IN PARKS SEMINAR
TOOLS TO ASSIST ASSET MANAGERS
Peter Way PSM
Chair – NAMS.AU – IPWEA

2. Presentation Agenda
Condition Assessment Practice Notes for Parks and Open Space and Facilities Management
AUS-SPEC Documentation for Parks and Open Space Maintenance
The ISO Asset Management Standards Status and Implications for Parks AM
NAMS.PLUS2
Your Questions
Day is structured with activities breaks etc as identified

4. Our greatest strength is our networks and Tools & Resources

5. IPWEA Practice Notes Guidelines to foster a National approach
Peer review process
Acknowledge enormous industry support
Practice Notes on Condition Assessment:
Parks PN 10 under development
Buildings PN3 – Facilities Managers
Levels of Service – out soon

6. Parks Practice Note 10.1 Parks Asset Management:
Inventories, Condition and Performance Grading
Scope covers publicly accessible parks open space, and natural areas
Due for publication early 2014

7. Contents of PN 10 Key Principles of Parks Asset Management Planning
Level of Service
Asset Register
Condition Assessment
Performance Assessment
Asset Condition Grading Descriptions
Examples and Templates

8. Asset Condition Grading Descriptions
Furniture
Structures
Public Toilets
Signs and Fences
Playgrounds
Tracks, paths and hard surfaces
Services
Irrigation
Turf/grass
Trees
Gardens
Natural/bush areas

9. Example of Playground Equipment

10. Examples and Templates
Condition Rating Reference Sheets with Photo Examples
Asset Data Collection Forms
Asset Performance Scoring Example

11. Practice Note 3: Buildings
Provides guidance on carrying out
condition & performance assessment
of buildings and surrounds
Assists the establishment of a register,
component condition assessment, estimates of remaining useful life, risk analysis, reporting, work schedules and financial planning  
Purchase includes download access to valuable spreadsheet resources, data collection forms, case studies and report templates

12. Workshops for Facilities Managers
Buildings PN3 - 2 Day
Workshops
Case Studies
Hands on Condition
assessments
Buildings.PLUS FREE Webinar Series

13. AUS-SPEC Documentation
TECHguide 401
Guide to parks and open space maintenance system and documentation
Parks and Open Space maintenance
Building maintenance and operation specifications including Public toilets

14. AUS-SPEC Maintenance Systems
Pro-active approach
Roles and Responsibilities
Principal
Contractor
Superintendent
Procurement

15. Components of the System
General Requirements and Contract Schedules
Quality Requirements and Maintenance Plan
Maintenance Worksections
Activity Specifications
Classification of Service Levels

16. Application of the System
Trial Contracts
Implementation Phase
Data Collection
Benchmarking
Continuous improvement

17. NAMS.PLUS2 - Structured program for writing asset management plans
Training and support for subscribing organisations
A suite of asset management planning templates and guidelines
A guided pathway to sustainable service delivery in the form of an eBook for NAMS.PLUS2Online modelling
Help desk support and How-To guides
Online discussion community of practice forum

18. ISO Standards for Asset Management are coming
What will the standards
deliver?
Implications for local government and other organisations?
Implications for Asset Managers in Parks?
Will they create a stimulus for
new guidance and practice?

19. Standards Contents The ISO 55000 suite includes:
ISO Asset management – Overview, principles and terminology
ISO Asset management – Management System - Requirements
ISO Asset management – Management systems - Guidelines on the application of ISO 55001

20. Australian Representation ISO PC 251 Asset Management
Main Sectors involved:
Academia – UWA (Chair)
Water – WSAA and AWA
Energy – Energy Networks Australia
Infrastructure – IPWEA
Mining – CRC Mining
Industry – AMC
Defence – ADO
Unions - APESMA

21. Development Inputs
PAS 55 an early catalyst – BUT new Standards more generic
ISO Management System Standards preparation guidelines:
ISO Joint Technical Co-Ordination Group
Common Language
Standard terminology
Consistency with other Management Systems;
Risk
Environmental
Quality

22. Some Key Issues All about a MANAGEMENT SYSTEM for asset management
“What to do” NOT “How to do it”
Can be applied to ANY assets – not just Physical assets
Each organization determines which assets involved
Asset Lifecycle approach- Life Stages to suit each organization.

23. Why will they be used? Because it is good business practice
To foster better organizational management processes
To drive continuous improvement
To satisfy stakeholders seeking assurance
about how well the assets are managed
Because regulators or legislation dictates such and maybe requires third party certification

24. Item can be physical or non-physical.
Some Definitions
Asset: Item, thing or entity that has potential or actual VALUE to an organization
Item can be physical or non-physical.
The value will vary between different
organizations and their stakeholders.
Value can be tangible or intangible,
financial or non-financial.
Can be applied to all types of assets and by all types and sizes of organizations.

25. Asset Management & AM System
Coordinated activities of an organisation to realise value from assets in the delivery of its outcomes or objectives
Involves balance of costs,
risks and benefits - over time
AM System:
A set of interrelated or interacting elements of an organization, that establish asset management policies and objectives, and the processes needed to achieve those objectives.

26. Relationship between Key Terms Fig 1 DIS 55000

27. 55000 - Asset Management Fundamentals
Assets exist to provide value to the organization and its stakeholders
Asset management is not about just the assets, but the value they can provide to the organization and stakeholders – via services or products
Alignment
Asset management translates the organizational objectives into technical and financial decisions, plans and activities.

28. 55000 - Asset Management Fundamentals
Leadership and workplace culture are critical Leadership and commitment from all managerial levels is essential for successfully establishing, operating and improving asset management within the organization. Asset management assures that assets will fulfill their required purpose The need for assurance arises from the need to effectively govern an organization.

29. ISO 55001
Specifies the requirements for a management system for asset management – 73 “Shalls”
Apply in entirety – But Scalable to suit organisation needs
Focus on physical Assets – but can apply to All Assets
Eg. non-physical assets such as leases, brands, intellectual property rights, reputation or agreements.

30. What will the Standards deliver?
A Framework for a consistent Management System approach to AM.
Greater commitment at Senior Management level.
Better integration of asset management
and financial management.
More effective asset management
process.
Better VALUE to stakeholders

31. Will it replace existing manuals and practice guides such as IIMM?
My view – Answer is resounding NO!
IIMM provides the necessary “How To” meet the Standards requirements.
However the IIMM does need to recognise and be tailored to work with the ISO Standards.

32. IIMM Update – Status Report
Commenced mapping process to identify Sections from IIMM against the Requirements.
Producing an Addendum to highlight how to apply the IIMM in meeting ISO requirements.

33. Will the Standards create a stimulus for new guidance and practice?
Can if applied appropriately and not just for sake of compliance.
Lessons can be learned from a more globally consistent approach.
Promoting integration of management systems can break down silos.
Look at any gaps between current practice and what is promoted in the Standards.

34. IPWEA Policy on the ISO Standards
All infrastructure orgs should consider for benefits from applying a MS approach.
Governments to promote at level appropriate to business/community needs.
Not prescriptive – apply to those assets and at level appropriate to stakeholder needs.
Not just for compliance – part of overall management approach.
Orgs to decide on appropriate level of certifying compliance.

35. To Audit or Not for Compliance?
What will your stakeholders expect?
What are the costs/benefits?
Concern regarding the competence
Auditors in the AM MS field.
IPWEA in discussions with AMC (and others)
to establish a technical evaluation process for AM Auditors.

36. Next Steps on ISO?
Standards Australia to resolve through MB19 Committee whether to adopt or modify.
Likely to be in place by beginning of next year.
IPWEA to run series of 1 day workshops to raise awareness and assist in implementation.
Highlight Policy
Using the IIMM as “How To” guide.

37. What will be your position on the Standards?
Consider application for pursuit of good practice?
Voluntarily apply to satisfy stakeholders?
Apply and look to self-certify compliance?
Apply with third party accreditation?
Wait and see what Government requires?
Ignore at your peril?

38. Your Questions?